What are the responsibilities and job description for the Administrative Assistant / Office Clerk - Key Cars Auto Group position at Key Cars Auto Group?

Req Number

HUM-24-00005

Open Date

11 / 3 / 2024

Position

Payroll Clerk / HR Assistant

Location

Key Hyundai of Milford

About the Organization

Key Cars is one of the fastest growing retail automotive dealer groups in Connecticut. Our mission statement is that we are solution providers and not product pushers and we believe everyone deserves to drive a nicer, newer car. You will be an integral part of ensuring our customers find solutions to their transportation needs. We work exceptionally at Key Cars, doing whatever the job is to the best of our ability. We all pledge to provide our customers exceptional service and exceptional solutions at every opportunity!

Description

Job Title : Administrative Assistant / Office Clerk

Summary

Key Cars Auto Group is a retail automotive group operating four dealerships in Connecticut. We are looking to hire an Administrative Assistant / Office Clerk to handle general administrative duties relating to payroll and human resources for all of our locations. This position reports directly to the VP of Human Resources.

Essential Duties

Main point of contact for all human resource- and payroll-related matters
Maintain payroll and human resource records, including scanning, filing and organizing
Respond to employee inquiries regarding HR and payroll-related matters
Assist employees and managers with timekeeping matters
Post job requisitions for all departments
Screen applications and contact job applicants to schedule interviews
Respond to Unemployment Insurance claim correspondence
Assist with processing requests for paid time off, unpaid leave and other leave.
Order office supplies
Complete and file paperwork relating to employee paid leave claims, termination paperwork, and new hire paperwork
Ensure all new hire documents are provided in a timely manner and contact new hires and / or hiring managers to obtain missing documents
Maintain personnel files
Processes employee insurance forms and insurance payments in coordination with the VP of Human Resources and Controller.
Understand employee payroll issues, and communicate solutions effectively, professionally, and respectfully
Other tasks as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

One to four years related experience in a human resources or payroll function (preferably at a dealership) and / or training; or equivalent combination of education and experience.

Technological savviness, the ability to learn and navigate new software programs and applications by being resourceful and taking initiative;

Excellent organizational skills

Ability to read and interpret documents such as employee handbooks, safety rules and procedure manuals.

Ability to write routine correspondence. Ability to speak effectively before groups of employees / managers.

Ability to calculate figures and amounts such as discounts, commissions, percentages, etc.

Ability to solve practical problems and deal with a variety of concrete variables.

Ability to interpret a variety of instructions furnished in written or oral form.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Title : Administrative Assistant / Office Clerk

Department : General & Administrative

Reports To : Vice President of Human Resources

FLSA Status : Non-Exempt

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Number of Openings

Full-Time / Part-Time

Full-Time

Exempt / Non-Exempt

Non-Exempt

Administrative Assistant / Office Clerk - Key Cars Auto Group

What are the responsibilities and job description for the Administrative Assistant / Office Clerk - Key Cars Auto Group position at Key Cars Auto Group?

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