What are the responsibilities and job description for the Purchasing Assistant position at Key Floral, Inc.?
Purchasing Assistant
Key Floral, Inc. is a wholesale floral company focused on the sales and service of floral departments in mass markets including major grocery store chains and smaller independent stores. With 30 years of experience in the industry as New England’s leading alternative floral service vendor, we offer custom wholesale floral services, guaranteed margin return programs, quality custom products, and custom packaging. We make it easy for our customers to reach their full floral business potential. We cultivate an environment of open communication, innovation, and teamwork while sharing our flowers with businesses and communities in an effort to accomplish smiles wherever we go. “Flowers=Smiles”
Key Floral, Inc. is currently seeking a full-time Purchasing Assistant for our Bedford, NH office - Come Join Us!
Objective:
The Purchasing Assistant will be working directly under our Chief Procurement Officer to assist in the coordination of all efforts between our vendor partners and the IFS distribution center in a timely manner with impeccable accuracy. This role requires the accurate processing of purchase orders; preparation of ongoing reports for management; professional communications with vendors; product photos and UPC verifications. Close control of purchasing budgets, negotiating with suppliers, and ensuring delivery schedules are met are all part of the job. Planning, organizing, budgeting and decision-making skills are all essential requirements, as are leadership and communication abilities. Strong market awareness, experience with perishables, attention to detail and problem-solving are also necessary attributes.
Essential Functions:
1. Maintenance of product standards, packaging requirements, UPC requirements, and receiving standards.
2. Responsible for the procurement of perishable and non perishable products.
3. Professional development and maintenance of vendor relations.
4. Adherence to all vendor standards
5. Issuing of vendor credits and authorization of product substitutions.
6. Assist with the development of new products and the procurement of the components to the vendors; including the product pack/signage(when needed)
7. Input into the categorizing of the item code hierarchy
8. Generate all Purchase Orders on a timely basis following company standards and vendor time requirements.
9. Generate all Bills of Lading following Purchase Order instructions on a timely basis.
10. Ensure the receipt of all POs and BOLs by the vendors.
11. Verify all UPCs for all products. Notify vendors and verify receipt of information on a timely basis.
12. Verify that all vendors have accurate UPC numbers for all product UPC labels.
13. Generate and update worksheets
14. Work with the CPO & Warehouse Manager to maintain and keep current all information regarding incoming shipments
15. Other responsibilities as requested by members of the management team.
Qualifications:
· Must possess the ability to multitask
· Experience with perishable items is a plus
· Detail oriented - High degree of concentration and accuracy at all times.
· Exceptional communication skills
· Ability to listen
· Decisiveness & Flexibility
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Holidays
- No nights
- Weekends as needed
Work Location: In person
Salary : $23 - $25
