What are the responsibilities and job description for the Administrative Coordinator position at KEYENCE?
Administrative Assistant duties and responsibilities include providing administrative support to the repair engineers to ensure efficient operation of the office. Support managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit / department.
Responsibilities and Duties :
- Answer and direct phone calls
- Manage an email queue system and respond in a timely manner.
- Create repair authorization numbers, process Purchase Orders, assisting sales force in daily tasks, and processing requests to our parent company.
- Clean up technical inspection reports that may not be written using proper English due to things being mistranslated from Japanese to English
- Use graphical user interface to generate repair quotes for customers.
- Ability to track stock transfers and order shipments.
- Follow up with customers / sales on shipments and in the preparation of regularly scheduled reports.
- Handle sensitive information in a confidential manner.
- Take accurate meeting notes and action items as needed.
- Develop and update administrative systems to make them more efficient.
- Resolve administrative problems and escalate as needed.
Requirements :
Why work for KEYENCE?
KEYENCE is an at-will, Equal Opportunity Employer.
