What are the responsibilities and job description for the Client Experience Associate II position at Keystone Pacific Property Management?

Job Description

Description :

Keystone Pacific Property Management, LLC is a prestigious property management firm headquartered in Irvine, CA, with offices throughout Northern and Southern California, Colorado, and Idaho. Since 1982, we have led the way in providing superior customer care for our clients in planned-unit developments, condos, mixed-use, commercial, new project developments, large scale onsite communities and master-planned community associations.

We have an excellent opening for a Client Experience Associate II to join our amazing environment with an opportunity for continuous growth and development, please read below!

Summary : The Client Experience Associate II is responsible for telephone coverage, response to customer service requests and the performance of administrative duties at the request of Community Association Team Members.

Why Join Keystone?

Keystone is a company dedicated to empowering our team members to improve people’s lives beyond expectations. We set ourselves apart by providing an excellent level of service to our team members and clients.

As a member of our team, your talents will be nurtured and your contributions will be supported in a value-based environment that fosters the type of professional quality our customers have come to rely upon.

We provide an environment for people that nurtures leadership and promotes personal success and reward those who exceed expectations. We foster a culture of open feedback and continuous growth.

We're thrilled to share that Keystone is officially certified as a Great Place to Work! This recognition reflects our commitment to fostering a positive and supportive work environment where everyone can thrive. We invite you to learn more about what makes Keystone special by checking out our certification details here.

What We Offer :

Competitive Salary
Work-Life Balance
Opportunities for career growth
Training and mentorship from successful leaders in the HOA industry
Cell Phone Stipend
Mileage Reimbursement
Medical (HMO and PPO), Dental, and Vision
Flexible Spending Account
Pet Insurance
Pre-Paid Legal
Employer Paid Basic Life / AD & D Insurance
Voluntary Life and Short-Term Disability Insurance
Free Employee Assistance Program
401(k) Retirement plan with Company Match
Financial and Health / Wellness Education
Bereavement and Mandated Leave of Absence Applicable
12 Paid Holidays (Floating Holiday / Half Days / Early office closure before certain major holidays)

Requirements :

Essential Job Duties and Responsibilities :

Respond to routine customer service requests (phone, email, chat) in a timely manner for assigned skills.

Performance of administrative duties.

Initiates service requests per procedures and enters information in appropriate system(s), e.g. CCaaS and HOA management software.

Follows up on assigned interactions.

Completes assigned administrative duties.

Suggests updates of knowledge content.

Execute compliance letters at the request of the Manager.

Assist team members with the preparation and execution of required annual mailings.

Transcribe and type documents and letters as required.

Maintain keys, gate openers, parking permits, clubhouse rental applications, etc.

Update and generate all required association and management reports.

Practices and adheres to Keystone’s Core Values, Mission, and Vision.

Any additional job duties as required by the supervisor.

Qualification Requirements :

Must have a valid California Driver’s License and maintain a clean MVR.

Must have reliable transportation and the ability to drive to and from communities.

Ability to work under tight deadlines and consistently meet deadlines.

Exhibit professionalism, professional attire, and demeanor at all times.

Demonstrate effective oral and written communication and listening skills.

Demonstrate problem-solving abilities.

Must be proficient with computer programs, including Word, Outlook, and Excel.

Demonstrate organizational skills and ability to independently prioritize daily workload.

Must work effectively with co-workers and clients.

Strong verbal and written communication.

Excellent interpersonal skills.

Education and / or Experience :

1-2 years of experience working in a Customer Service role.

Bachelor’s Degree preferred.

High School Diploma or GED required.

Work Environment :

The work environment and physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Exhibit professionalism, professional attire, and demeanor at all times.

Ability to drive to communities.

Ability to sit, stand, and operate business equipment.

Typical office environment with low-level noise exposure.

We invite you to view our LinkedIn, Instagram, and Facebook to get an inside look on what Keystone is all about! Check out our website at www.kppm.com. Click on “Careers” and stay connected!

Reasonable accommodation will be provided for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system, send an email to hr@keystonepacific.com for assistance. Please include a description of your requested accommodation, your name, and contact information. Note : This email address is not for general employment inquiries. Keystone will not respond to inquiries that are not related to accessibility of the on-line application system by individuals with disabilities.

Keystone Pacific Property Management, LLC is an equal opportunity employer. All applicants will be subject to a Background and MVR Check.

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