What are the responsibilities and job description for the Office Assistant position at KF Valves?
Description
About Us:
KF Valves was founded more than 60 years ago with the vision of transporting crude oil even more safely and efficiently. Valves have always been at the heart of every transport route used for various fluids. Every day, our experienced team performs diverse and complex tasks at our headquarters in Houston, Texas, to ensure that individual orders are completed professionally and on time, and that the functionality and quality of our products is continuously improved.
Job Purpose:
The Office Administrator will play a key role in ensuring smooth office operations by assisting with accounting tasks, maintaining records, and supporting HR-related functions. This role will handle a variety of administrative duties including financial document processing, managing HR records, assisting with payroll, employee onboarding, and providing general office support.
Duties & Responsibilities:
- Serves as the receptionist for the office, greeting visitors and applicants.
- Assist with data entry for accounts payable/receivable and monthly reconciliation.
- Assist with the management of invoices, receipts, purchase orders, and other financial records.
- Assist with employees onboarding, including processing new hire paperwork, conducting orientations, and ensuring compliance with company policies.
- Sort incoming mail and deliver to the appropriate department or individuals, processes outgoing mail.
- Maintain office organization by ordering supplies, managing equipment, and ensuring that the workspace is well-maintained.
- Maintains the integrity and confidentiality of human resource files and records.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, and holiday parties.
- Assist with special projects and other tasks as assigned by senior leadership or management.
- Duties and responsibilities may change, and new ones may be added at any time with or without advanced notice.
Requirements
- High school diploma or equivalent; associate or bachelor’s degree in accounting, business, human resources, or a related field preferred.
- 1–3 years of experience in office administration, accounting, HR support, or executive assistance.
- Experience with payroll, HR software, or recruitment is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Analytical abilities and aptitude in problem-solving
- Strong attention to detail and high level of accuracy.
- Ability to handle sensitive and confidential information with discretion.
Working Conditions:
- The worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature changes.
Physical Requirements:
- Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Benefits: KF Valves LLC offers competitive compensation based on qualifications, a comprehensive benefits package including medical, dental, vision, and 401k benefits. Paid holidays and Paid Time Off (PTO) are also offered.
