Project Administrator - Kauai

The Project Administrator will play a crucial role in providing administrative support to project teams, ensuring efficient project coordination, and contributing to the overall success of our projects. The Project Administrator performs general office functions and maintains project logs for correspondence, submittals, and other project documentation. Tracks status of project action items and maintains records. This position assists the Project Manager, Construction Manager, or Project Engineer in administrative work.

JOB QUALIFICATIONS:

• Minimum High school diploma. Preferred Bachelor’s degree in Business Administration, Project Management, or a related field or general and organizational training
• Minimum 2 – 3 years of administrative experience, preferably in construction
• Excellent communication skills over the phone and in person.  Able to interact with internal and external customers
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suites and knowledge of SharePoint helpful
• Knowledge of Certified Payroll helpful
• Basic Plan Reading helpful
• Exceptional customer service skills in serving clients
• Detail-oriented, efficient, and exceptionally organized
• Self-starter with initiative, responsiveness, strong follow-through
• Creative, collaborative and a team player
• Being able to work in a fast-paced environment
• Ability to work with minimal supervision
• Ability to multi-task projects with the ability to prioritize and plan work activities efficiently
• Ability to manage information from multiple sources concurrently
• Ability to sit for extended periods of time while working on the computer and communicating with various customers via telephone
• Excellent hand-eye coordination is necessary for various pieces of equipment
• Ability to occasionally lift and/or move up to 10 pounds
• Ability to stand, walk, lift, reach, finger, or grasp, feel, talk, hear, and to do repetitive motion
• Positive service-oriented attitude toward the firm, our employees, and the clients

ESSENTIAL JOB FUNCTIONS:

• Facilitate incoming/outgoing correspondence
• Able to document construction activities
• Manage correspondence, reports, documentation, general admin for overall project
• Answer project phone calls
• Set up, maintain, and closeout filing system and document logs either electronically or hard copy or both
• Coordinate and process Submittals and RFIs
• Audit Certified Payroll to ensure legal compliance
• Take and prepare meeting minutes as well as generate project weekly and month reports
• Process of monthly payment request
• Maintain all logs
• Assist Inspectors, Engineers, and Project Managers as needed
• Maintain office supplies
• Able to perform other duties when assigned by supervisor if needed