What are the responsibilities and job description for the Project Administrator position at Kia Softech?
Description:
- Manage AP invoice processing, including verifying, matching, and reconciling invoices to purchase orders (POs).
- Oversee Concur AP processing system, ensuring timely and accurate entry and approval of vendor invoices.
- Address discrepancies between invoices and purchase orders, collaborating with internal teams and vendors as needed.
- Use NetSuite to establish project setups, including billing schedules, job cost entry, and cost-to-complete tracking.
- Reconcile month-end billing and provide financial reports as requested.
- Perform basic accounting and job costing tasks as needed.
- Enter vendor invoicing into Concur to support cost tracking across all jobs.
- Process change orders from clients and issue vendor purchase orders.
- Attend bi-weekly Accounts Receivable meetings with Finance.
- Complete month-end reconciliation processes, ensuring accuracy and timeliness.
- Liaise with staff and clients to coordinate invoicing and billing-related matters.
Experience you will need:
- Bachelor’s degree in Business Administration, Accounting, Finance, or a related field (preferred) or equivalent experience.
- Minimum 2 years of experience in AP processing, invoice reconciliation, and project administration.
- Proficiency in Concur or similar AP systems.
- Strong knowledge of purchase order matching and invoice reconciliation.
- Familiarity with ERP systems like NetSuite.
- Excellent attention to detail and organizational skills.
- Strong communication and problem-solving abilities.
- Preferred: Experience in construction, consulting, or similar project-based industries.
- Preferred: Familiarity with job costing and project billing processes.
Salary : $25 - $30
