Payroll Specialist

Job Summary
We are seeking a detail-oriented and experienced Payroll Specialist to join our team. The ideal candidate will be responsible for managing payroll processes, ensuring accurate and timely compensation for employees. This role requires a strong understanding of payroll systems, accounting principles, and compliance with relevant regulations. The Payroll Specialist will work closely with the human resources department to maintain employee records and support various financial functions within the organization.

Duties

• Process payroll for all employees, ensuring accuracy and compliance with federal, state, and local regulations.
• Conduct data entry related to employee hours, deductions, and bonuses into the payroll system.
• Perform account reconciliation to ensure payroll accounts are balanced and discrepancies are resolved promptly.
• Prepare journal entries related to payroll transactions for financial reporting.
• Utilize QuickBooks and other financial software to manage payroll data effectively.
• Collaborate with human resources to maintain accurate employee records and resolve any payroll-related inquiries.
• Assist in the implementation of payroll policies and procedures to enhance efficiency and accuracy.
• Support audits by providing necessary documentation and reports as required.
• Prepare regular payroll and special payrolls as needed
• Prepares special checks for payroll advance payments, refunds, and final settlements.
• Reviews payroll for accuracy.
• Prepares corrections for errors, document adjustments, and enters data into the system.
• Reviews tax deductions for specified exemptions.
• Balances batch inputs and corrections to payrolls.
• Prepares GL import file.
• Maintain Payroll records.
• Prepares benefits invoices for A/P.
• Process 401K payments.
• Maintain Labor Allocation Tables/assignments in payroll system.
• Performs other duties assigned.

Skills

• Proficiency in data entry with a high level of accuracy.
• Strong knowledge of human resources practices related to payroll processing.
• Experience in payroll management, including familiarity with various payroll systems.
• Ability to perform account reconciliation and maintain organized financial records.
• Skilled in 10 key typing for efficient data input.
• Experience using Paycom or similar financial software for payroll processing.
• Understanding of double-entry bookkeeping principles to ensure accurate financial reporting.
• Capability to prepare journal entries related to payroll transactions effectively.
• Familiarity with corporate accounting practices is a plus.
• Uphold all principles of confidentially to the fullest extent
• Adhere to all professional and ethical behavior standards of the Kickapoo Tribe, must be compliant with the personnel policies.
• Interact in an honest, trustworthy, and dependable manner with tribal members, employees and vendors
• Must be culturally sensitive and respectful to the beliefs and traditions of the Kickapoo Tribe of Oklahoma.
• Meet or exceed the performance standards as set by the organization.
• Work independently and as a team leader/member; consistently demonstrating professionalism, courtesy, efficiency, excellent internal and external customer service, high ethical standards and behavior which contribute to harmonious relationships.
• Comply with all Kickapoo Tribe of Oklahoma Policies and Procedures.
• Uphold the Policy and Procedures of the Kickapoo Tribe of Oklahoma and associated programs services.
• To report and document accidents/injuries immediately to supervisor.
• Attends all scheduled employee trainings and brings suggestions for improvement.

If you are a motivated professional with a passion for numbers and a commitment to accuracy, we encourage you to apply for this exciting opportunity as a Payroll Specialist.

Job Type: Full-time

Pay: $20.78 - $22.09 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

Salary : $21 - $22