Payroll Specialist

This position organizationally falls under the Finance Director of the Kickapoo Tribe of Oklahoma. Operational hours are Monday through Friday, 8:00 am to 5:00 pm, or as needed to address the centralized Finance function(s) of the Tribes programs and services. The purpose of this position is to perform those duties necessary to process payroll, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management.

Essential Duties, Functions, and Responsibilities

Tasks are as follows, but not limited to:

• Uses computer terminal to input data from the adjustment sheets, deduction updates, cancelled checks, advances, refunds, and final settlement reports into the system.
• Prepare regular payroll and special payrolls as needed.
• Prepares special checks for payroll advance payments, refunds, and final settlements.
• Reviews payroll for accuracy.
• Prepares corrections for errors, document adjustments, and enters data into the system.
• Reviews tax deductions for specified exemptions.
• Balances batch inputs and corrections to payrolls.
• Prepares GL import file.
• Maintain Payroll records.
• Prepares benefits invoices for A/P.
• Process 401K payments.
• Maintain Labor Allocation Tables/assignments in payroll system.
• Performs other duties assigned.

Must be self-motivated and be able to work with little or no supervision. A supervisor will make periodic visual inspections of the assigned areas, as well as accepting reports from other staff members.

Prompt and daily attendance is of utmost importance; failure to be on the job not only disrupts the smooth functioning of the employee’s own job but also inconveniences the other interrelated jobs. The success of an employee depends on large measures on how well the job is done each day.

Performance Expectations

In the performance of their respective tasks and duties all employees of The Kickapoo Tribe of Oklahoma Center are expected to conform to the following:

• Fully uphold all principles of confidentiality.
• Adhere to all professional and ethical behavior standards of the Kickapoo Tribe, must be compliant with the personnel policies.
• Interact in an honest, trustworthy, and dependable manner with tribal members, employees and vendors
• Must be culturally sensitive and respectful to the beliefs and traditions of the Kickapoo Tribe of Oklahoma.
• Meet or exceed the performance standards as set by the organization
• Work independently and as a team leader/member; consistently demonstrating professionalism, courtesy, efficiency, excellent internal and external customer service, high ethical standards and behavior which contribute to harmonious relationships.
• Comply with all Kickapoo Tribe of Oklahoma Policies and Procedures.
• Uphold the Policy and Procedures of the Kickapoo Tribe of Oklahoma and associated programs services.
• To report and document accidents/injuries immediately to the supervisor.
• Attends all scheduled employee training courses and brings suggestions for improvement.

MINIMUM MANDATORY QUALIFICATIONS

Education and Experience:

Associate’s degree or at least three years of progressive experience in payroll administration is preferred.

Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.

Additional Qualifications

• Must have knowledge of basic accounting methods, principles, and practices, payroll functions and basic arithmetic.
• Ability to operate a calculator and operate computer terminal.
• Ability to balance and audit accounting information.
• Must be able to read, post, and verify data.
• Ability to perform simple arithmetical computations and tabulate figures with speed and accuracy.
• Must be able to proofread work and indentify errors as well as write legible.
• Ability to follow oral and written instructions.
• Basic computer skills required with emphasis of knowledge of MS Office.
• Must maintain a high level of confidentiality.
• Ability to interact with tribal members, government employees, and the general public.
• Must have telephone etiquette, a good personality, compassion, patience with tribal members and the public.

Work Environment

Physical: Physical effort requiring sitting for prolonged periods of time performing repetitive work at the computer. Some bending, stretching, and lifting.

Environmental: Occasional discomforts dealing with unpleasant situations,

The work environmental characteristics described herein are representative of those employee encounters while performing the primary functions of this job in any maintenance. Normal functions related to such a work environment should be expected, and conditions may flex to a high noise level, high stress level, and a varying number of employees and staff with whom this employee must interact. Work involves working inter-departmentally and maintaining a clean, safe working environment.