What are the responsibilities and job description for the Office Administrator 30175371 position at Kidde Global Solutions?
Bradenton Florida 8985 Town Center Parkway, Bradenton, FL, 34202 USA
Kidde Global Solutions is a leading provider of residential and commercial fire system technologies. These high-technology products and services enable modern life by delivering efficiency, safety, and security across many interconnected, cloud-based platforms.
Kidde Residential Fire division is searching for an Office Administrator to join the design team located in Bradenton, FL. This is an onsite position with minimal flexibility on remote work. In this position, you will be integral to assisting the engineering team with purchasing activities as well as maintaining existing product recurring costs as the point person for all purchasing activities. You will also be responsible for one-time purchases and monthly subscriptions (as needed by the engineering team) using a company procurement card.
We are seeking individuals who are: Detail-oriented, Proactive, Problem solver, Self-starter who can track down information needed to get the job done and has the ability to establish relationships with suppliers.
Key Responsibilities
Kidde Global Solutions is a leading provider of residential and commercial fire system technologies. These high-technology products and services enable modern life by delivering efficiency, safety, and security across many interconnected, cloud-based platforms.
Kidde Residential Fire division is searching for an Office Administrator to join the design team located in Bradenton, FL. This is an onsite position with minimal flexibility on remote work. In this position, you will be integral to assisting the engineering team with purchasing activities as well as maintaining existing product recurring costs as the point person for all purchasing activities. You will also be responsible for one-time purchases and monthly subscriptions (as needed by the engineering team) using a company procurement card.
We are seeking individuals who are: Detail-oriented, Proactive, Problem solver, Self-starter who can track down information needed to get the job done and has the ability to establish relationships with suppliers.
Key Responsibilities
- Process all PO’s using the JD Edwards System.
- Create new vendors in the system when needed, following the Vendor Load Workflow.
- Assign PO numbers and track the approval process.
- Forward the digital version of the PO to the vendor for invoicing.
- Track the PO accrual/balance for larger PO’s that have work being billed to them over long periods of time.
- Submit month end agency accruals to finance.
- Yearly cleanup of any old / stale PO’s.
- Utilize the Document Flow Manager for PO’s that are rejected and / or need updates.
- Maintain a company procurement card. Assess requests for purchases based on business priorities, and communicate these effectively to the engineering team.
- Ensure select monthly engineering subscriptions and licenses are paid on time.
- Complete monthly balance of procurement card and work with finance department for any discrepancies.
- Assist in scheduling and paying for employee events and celebrations.
- High school diploma or GED.
- 5 years of experience working in an administrative or purchasing coordinator role.
- Associate’s Degree in a Business related field with a minimum of 3 years of administrative or purchasing coordinator experience.
- Comfortable with common math used for purchasing activities.
- Experience with excel, outlook and Microsoft Office suite.
- Strong written and verbal communication skills.
- Ability to problem solve and take action to resolve conflicts.
