Human Resources Specialist

TITLE: Human Resources Specialist

REPORTS TO: Executive Director

Non-Exempt

PRIMARY FUNCTION:

Working with the Comptroller the Human Resource Specialist is responsible for staffing Kids Central positions, recruitment, set-up of hiring/interview processes, follow-up and maintenance of related documentation. Position will develop and implement orientations (new hire and benefits), as well as coordinate and develop new hire training materials. Position will be responsible to complete and maintain assigned personnel tasks/processes in accordance with Federal and State laws and Head Start Performance Standards. Position will act as primary minute taker for board and policy council functions.

KEY ROLES

Leadership

• To provide administrative and clerical support related to Human Resources functions. Assist with staff recruitment, orientation and hiring processes and other general office administrative and clerical support. Acts as the agency’s volunteer coordinator. Position will work closely with the Comptroller. Must meet requirements per Federal Head Start Performance Standards and any local, state and/or agency policies and procedures.

Resource Management

• Manage financial resources, participate in the development of the annual budget. Control expenditures against budget, making recommendations for expenditures to purchase supplies and equipment.
• Partnership Development
• Develop collaborative partnerships with public, civic groups and social agencies within the community. Represents the organization and interprets its objectives, standards and programs. Assists the Board of Directors and Policy Council and their committees as necessary.

Marketing and Public Relations

• Participate in activities to maintain good public relations for KIDS Central programs, services and activities.

ADDITONAL RESPONSIBILITIES:

• Assist the Executive Director with the development and implementation of Kids Central's human resource policies and procedures.
• Ensures that updates to the policies and procedures manual are maintained in a central location for use by the staff, and public.
• Ensures that updates to the policies and procedures manual are communicated to the staff and public in a timely and accurate manner.
• Ensures compliance with equal employment opportunity and labor laws.
• Coordinate and administer benefits for the agency.
• Maintains and updates all employee personnel records.
• Investigates and processes worker's compensation claims, and maintains status while claim is open.
• Coordinates and administers Family Medical Leave.
• Administers new employee orientation and training.
• Administers the agency's drug program and the DOT drug and alcohol program, including pre-employment drug screens.
• Administers reasonable suspicion training to supervisors, as well as train employees on the DOT drug and alcohol program.
• Performs required staff training relating to human resources issues and matters.
• Researches and reviews information on human resource management and organization problems and formulates recommendations.
• Processes background investigations and all pre-employment requisites for new hires.
• Processes vacation and sick leave for employees annually.
• Administrative representative for the Board of Directors and Policy Council. Assist the Secretary of the Board of Directors and Secretary of the Policy Council as necessary for monthly meetings including complying information for members and minutes.
• Cooperates successfully as a member of a team.
• Communicates effectively with others, including giving and receiving feedback on the quality of services.
• Prepare staff ID badges and ensure that all staff has an ID badge with their picture and current position.
• Maintains confidentiality of all program related information.
• Demonstrates working knowledge of overall Head Start goals and philosophy.
• Interprets and enforces the policies and procedures regulations applicable to job component.
• Attends training and conferences as directed. Assumes responsibility for professional growth and development and serves as a representative for the agency.
• Plans and assists with annual budgeting and prepares monthly purchase requisitions in coordination with appropriate staff.
• Performs such other tasks and assumes such other responsibilities as requested by the Comptroller and Executive Director.

RELATIONSHIPS:

Internal: Maintains close, daily contact with staff professionals and para-professionals to ensure goals of the human resources program are being met and services are being provided. Maintains contact with all staff

External: Assists in resolving problems for Kids Central.

SKILLS/KNOWLEDGE REQUIRED:

• Bachelor's degree from an accredited college or university in Human Resources or related field, preferred.
• Three years relevant experience in Human Resource field or related field.
• Demonstrates knowledge of overall Head Start goals and philosophy and performance standards.
• Demonstrated understanding of principles and functions of leadership and management.
• Working knowledge of human service delivery systems and resources.
• Understanding of social and economic background and developmental needs of children and families.
• Effective interpersonal and communication skills.
• Working knowledge of computer and office technology.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: The position requires movement, travel, light lifting, work on a computer station, and other standard job requirements. All duties of this position are within the bounds and requirements of the Americans with Disabilities Act.

DISCLAIMER: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.