Assistant to the Director

Position Overview: The Assistant to the Director is responsible for ensuring smooth daily operations of the office, providing administrative support to the Director, and maintaining a welcoming and organized environment. This individual will serve as the primary point of contact for families, perform administrative duties, and assist staff and management with various tasks to ensure a positive and professional experience for both employees and families.

Key Responsibilities:

• Family Check-In/Out: Welcome families, check them in and out. Log absent students as needed
• Office and Facility Maintenance and Operations: Keep the office area clean, including tasks such as emptying trash, sweeping, making and maintaining a tidy coffee station. Track and order office and stocking to help teachers remain in classrooms. Prepare and organize new family and new hire onboarding packets. Assist with the distribution of meals as needed. Help prepare materials for the classroom, including laminating, copying and cutting.
• Communication: Answer and make phone calls, take messages, and ensure timely and efficient reporting. Keep the parent communication board updated with current information. Schedule new family tours on behalf of the director.
• Staff Management: Assist in managing staff to student ratios and reassign staff as directed by the Director.
• Security: Monitor the entrance door, verify identification, and ensure only authorized individuals access the facility.
• Brightwheel Database: Input and update family and child information, ensuring accuracy and up-to-date records. Send messages to families and staff as needed.
• Director Support: Assist with any other tasks requested by the Director, including classroom coverage for breaks or staff changes.

Qualifications:

• Strong professional communication skills, both written and verbal (telephone, email, face to face).
• Ability to collaborate positively and effectively with staff and management.
• Excellent computer skills, including proficiency in Microsoft Office and Excel.
• Strong ability to organize important documents and supplies with detail and precision.
• Ability to pass a federal background check and drug screening.
• Comfort with children ages 0-5 and a warm, inviting personality to greet families with compassion.
• Strong problem-solving and record-keeping abilities.
• Commitment to following state policies within a childcare setting and maintaining a safe environment.
• Participation in ongoing professional development is required.

Physical Requirement:

• Ability to lift up to 50 pounds.
• Frequent bending, standing, sitting on the floor, and walking to engage with children to ensure a safe environment.
• Capacity to work in a lively, fast-paced environment.

Commitments:

It is understood that this position is in affiliation with East Side Church of God and any person who fulfills this position is committed to:

• Jesus Christ as Savior and Lord
• East Side Church, its pastoral and staff its ministries
• A lifestyle that is consistent with the positions of East Side Church
• Teaching, Learning, and growing as a person and as a Christian
• Keeping confidentiality
• Working with a servant attitude and approach to tasks
• A heart for ministry