Part Time - Payroll Assistant

Position summary:

This position is responsible for assisting with payroll related matters including but not limited to: input, preparation, calculation and distribution of two payrolls per month and payroll related reporting. 

Position responsibilities:

• Schedule: Mon-Thurs 9AM-2PM
• Answer emails and phone calls with customer service 
• File employee documents
• Create and maintain physical employee files
• Accurate data entry of payroll information for Kilgore College including updates to employee files, as needed, and entering hourly payroll data for each payroll
• Entry and checking of new hire data
• Entry and maintenance of W-4 and direct deposit forms
• Creation and maintenance of employee files
• Copying, sorting, filing and mailing of various payroll related forms
• Answering employee emails/phone calls regarding payroll related information
• Assist with reporting to Teacher Retirement System and Employees Retirement System of Texas
• Learn how to produce a payroll from start to finish to serve as back-up to Payroll Manager
• Other duties as assigned

Minimum Position Requirements:

• Must have at least a High School Diploma or equivalent, some college coursework in business preferred (an equivalency of relevant experience is acceptable)
• Ability to think logically, make decisions and solve problems.
• Strong organizational, analytical skills and attention to detail
• Extensive data entry skills, spreadsheet, and word processing proficiency.
• Excellent written and verbal communication skills.
• Must be able to work in a typical office environment.

Salary Range & Fringe Benefits:

• The rate of pay is up to $20 per hour for up to 19 hours per week.
• Worker’s Compensation 
• Limited Part-Time Retirement Plan. 

Supervisory Responsibilities:

• 0 Full-Time Direct Reports    0 Part-Time Direct Reports

Physical Demands and Work Environment:

• Work is normally performed in a typical interior/office work environment.
• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 15 pounds.
• No or very limited exposure to physical risk.

Safety:

Provide resources for safe operation of units. Create and support workplace safety.

Disclaimer:

The above description is an overview of the job.  It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job.  Duties and responsibilities may change with business needs.  Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice.  Employees may be required to perform other duties as requested, directed, or assigned.  In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions. 

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 6,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College is an equal opportunity and affirmative action institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.

Know Your Rights Employment Notice

Employee Rights and Responsibilities Under the Family and Medical Leave Act

All positions are located in Kilgore, TX. No fully remote positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus.

All positions are considered security-sensitive and subject to a background check pre-employment.

Salary : $20