Property Coordinator

About Kilroy Realty, L.P.

• Kilroy (NYSE: KRC) is a leading U.S. landlord and developer with over 17 million square feet of primarily office and life science space with operations in San Diego, Greater Los Angeles, the San Francisco Bay Area, Greater Seattle, and Austin, Texas.
• Kilroy’s Vision is to be a premier and sustainable commercial real estate operator and developer, sought after by tenants, preferred by investors, and respected by competitors.
• Kilroy’s Mission is to create and operate exceptional real estate assets where people live, work, and engage with their communities.
• At Kilroy, our people are our greatest resource. We strive to maintain a culture of continuous growth, recognizing and rewarding performance in all facets of the company. Integrity matters, which means how we operate is just as important as what we deliver. We aim to operate as a cohesive team and believe that diversity of thought and perspective results in better outcomes.

About the Opportunity

The Property Coordinator shall be responsible for assisting the Asset Management team for the AERO Long Beach portfolio on a day-to-day basis with all respects of property management; with the possibility of hybridization and added duties and responsibilities for the El Segundo Portfolio, to be determined at a later time. This position reports to the Property Manager and offices in AERO Long Beach.

Opportunity Requirements

• Minimum of 3-5 years working in a professional office environment and a minimum of 3 years working in a commercial real estate environment.
• Accounting experience required and good math skills are essential.
• Must be self-motivated and possess excellent phone etiquette, convey a highly professional manner and must be highly organized.
• Solid understanding of office procedures; typing skills 60 ; excellent spelling and grammar; and highly computer literate with Word and Excel.
• Multi Building/ Campus environment & High-Rise Office Tower experience highly preferred.

Summary of Responsibilities

The core responsibilities of this position include, but are not limited to the following:

• Answer all incoming calls and route accordingly.
• Greet visitors professionally and offer refreshments (coffee, water, etc.).
• Process incoming mail (USPS, courier & Inter-office) and packages.:
• Open, scan and upload invoices to Yardi; on a daily basis.
• Process certificates of insurance (COI) submitted by vendors working for Kilroy or Tenants for review and approval by the Risk Management Team.
• Coordinate maintenance & repairs for office equipment.
• Inventory and order, office and kitchen supplies, as needed.
• Update security pass down lists, including coordination of any contractor access request for construction (afterhours access to occupied and/or vacant suites) and/or Tenant vendors.
• Point of contact for Leasing Tours and sending our calendar invites as appropriate.
• Responding to and/or routing emails sent to the AERO Long Beach email address, raising awareness for time sensitive or urgent items with the appropriate Manager and Team.
• Process Angus Work Orders, route and/or close-out as appropriate.
• Collaborate & support CBRE team with invoice processing (OPEX and CAPEX/Job costs). Follow up on any outstanding invoices or incorrect billings and resolve discrepancies in a timely manner.
• Process and accurately code all “lease related” invoices (i.e., broker commissions, space planning and legal invoices).
• Provide monthly invoices reporting at AP close.
• Prepare and submit for approval Purchase Order requests to ensure timely processing.
• Pull monthly utility invoices (water and power) from the utility websites on a monthly basis.
• Download sub-meter billings for electricity and water, using our 3rd party sub-metering vendor partner GENEA.
• Process all recurring (sub-metering) and one-time (afterhours HVAC, signage, keys, etc.) sundry charges monthly.
• Assist with outstanding accounts receivables and escalate to managers as appropriate.
• Facilitate access/parking card changes, additions, and deletions, as needed.
• Update and distribute all contact lists (i.e., asset management team, tenant, vendors).
• Respond to tenants’ need through coordination of maintenance and other staff.
• Assist with completing monthly property inspections and updating ground lease tracking file.

OTHER DUTIES:

• Assist with budget preparation, as needed assigned by the Property Manager.
• Assist with updating building website (as-needed), GENEA (afterhours HVAC & access controls) (as-needed) and Angus (work order system) (daily/monthly).
• Maintain SharePoint, YDM and hardcopy file organization for projects, vendors, and tenant files.
• Draft and send tenant communique via building website.
• Other duties may be assigned accordingly.

What we offer
At Kilroy, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within the role. The base pay range for this role is between $66,000 and $70,000, and your base pay will depend on your skills, experience and training, knowledge, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is eligible for an annual discretionary bonus as well.

Our comprehensive group health benefits program is built around your total health and provides employees and their families with care and coverage designed to help you thrive. Our health and wellness program offerings include medical, dental, vision, with FSA, HSA options, Group Life & Disability, LTD coverage and much more. Ancillary programs include a retirement savings plan with a competitive employer match, employee support programs like our parental leave coaching program, wellness, and commuter benefits, just to name a few. We invite you to visit our website at www.kilroyrealty.com to learn more.

Apply for this Position

To apply, email recruiting@recruiting.kilroyrealty.com. Please include the position title in the subject line. No phone calls, please.

EEO/AA/M/F/Vet/Disability Employer.