Executive Assistant

Executive Assistant Job Description You’re not the person who will settle for just any role.

Neither are we.

Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference.

Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands.

In this role, you’ll help us deliver better care for billions of people around the world.

It starts with YOU.  We are looking for a team-oriented, highly organized, planner, and proactive problem solver to provide a full range of administrative support to members of the Quality, Regulatory and Product Safety leadership team (QRC) and their departments.

Executive Assistants at Kimberly-Clark provide a broad range of skilled and confidential administrative support to ensure smooth operation of the business.

The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization and a high level of confidentiality is a key asset for the position. In this role, you will :

• Makes preparations for department, staff and other meetings including creating agendas, preparing any meeting materials / scorecards and or presentations, scheduling the conference space required, connecting meetings to the required technology, facilitating refreshments and may include managing the budget for these meetings and / or conferences; Prioritize meeting invites; ensure leader has desk time in accordance with their ideal time.
• Provide audit Support (2x per year) - Logistics, meals, invites, communications, etc.; Capture meeting minutes and action items during functional leadership staff and department meetings.
• Handle email management (Flagging and identifying high priority items and training with upcoming due dates, Manage any double-booking requests, Identify eTQ notifications and requests).
• Manages reconciliation of corporate credit cards for self and Executive(s), working with managers / supervisors and senior management to ensure the accuracy / timeliness of expense report submission.
• Manages Purchase Orders and Requisitions with external suppliers and vendors (ex : Guidant Global); Assists with statements of Work (SOWs) and Contractor onboarding for leaders.
• Manage Onboarding & Offboarding within the teams including : requesting network access, IT equipment, Corporate credit cards, workstations, etc.
• Support travel scheduling, itinerary creation and any VISAs needed for international travel.
• Maintains appropriate department email distribution lists; Maintain and update any relevant QRC or department SharePoint sites.
• Receives sorts, distributes, opens and screens incoming email, mail and faxes.

Categorizes and prioritizes response needed; Uses initiative to prepare responses for signature and to assemble background information from many sources.

Kleenex®.

Cottonelle®.

Scott®.

Kotex®.

Poise®.

Depend®.

Kimberly-Clark Professional®.

You already know our legendary brands—and so does the rest of the world.

In fact, millions of people use Kimberly-Clark products every day.

We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you. At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact.

We’re founded on more than 150 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity.

It’s all here for you at Kimberly-Clark. Led by Purpose.

Driven by You. About You You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring.  You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.   You love what you do, especially when the work you do makes a difference.

At Kimberly-Clark, we’re constantly exploring new ideas on how, when, and where we can best achieve results.

When you join our team, you’ll experience Flex That Works : flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business. In one of our professional roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center.

To succeed in this role, you will need the following qualifications :

Directors, Sr Directors or VPs)

For a complete overview, see www.mykcbenefits.com. Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions.

Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment. Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents. Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events. Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare. To Be Considered Click the Apply button and complete the online application process.

A member of our recruiting team will review your application and follow up if you seem like a great fit for this role. In the meantime, please check out the careers website. And finally, the fine print…. For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world.  We actively seek to build a workforce that reflects the experiences of our consumers.  When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise.

We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law. The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification.

Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position. Employment is subject to verification of pre-screening tests, which may include drug screening, background check, and DMV check. Additional information about the compensation and benefits for this role are available upon request.

You may contact 866-444-4516 – when prompted for employee ID, say “OTHER CALLER” - or kcchrprod@service-now.com for assistance.

You must include the six-digit Job # with your request. Veterans and members of the Reserve and Guard are highly encouraged to apply. This role is available for local candidates already authorized to work in the role’s country only.

Kimberly-Clark will not provide relocation support for this role. #LI-Onsite Grade 13 / S3 : Grade level and / or compensation may vary based on location ​ Primary Location USA-GA-Atlanta-Roswell Additional Locations Worker Type Employee Worker Sub-Type Regular Time Type Full time