Office Assistant/Office Manager

Small Law Firm specializing in Criminal Law seeking a talented, and motivated Office Assistant and Office Manager to support attorneys in an efficient, detail-oriented, and proactive manner. The Assistant and Manager both work in a team centered and interpersonal environment with each office member. The Office Assistant and Manager play a vital role in office management and success by effectively providing attorneys pertinent updates in case development on a daily basis. An ideal Office Assistant or Office Manager candidate is someone eager to work and learn in a fast pace, intimate, and administrative setting.

For the Office Assistant Position:

Duties will include, but are not limited to:

• Organize and maintain case files by opening files, obtaining pertinent case information, organizing legal documents, and inputting data into case management system;
• Responsible for accepting, managing, and following up on client payments.
• Preparing mass mailing, faxes, and correspondence with other attorneys
• Assist clients by answering questions, scheduling appointments, requesting information and providing instructions for non-legal matters
• Answering multi-line telephones, contacting clients, taking detailed messages and returning calls.
• Maintaining attorney calendars by scheduling court dates, clients' appointments, meetings, etc.
• Maintaining inventory, copiers, phones, and office environment
• Visit Clients in Mecklenburg County Jail
• Pick-up Discovery and Office Lunch

Starting Pay is $16 an hour. Pay depends upon experience.

Job Type: Full-time

Please submit: Cover letter, Resume, and References

For the Office Manager Position:

Duties will inlcude, but are not limited to:

• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, errands
• Schedule meetings and appointments
• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
• Provide specialized support to client
• Maintain professionalism at all times when dealing with clients of various backgrounds
• Manage social media accounts
• Assist in the on-boarding and training process for new hires
• Liaise with facility management vendors
• Plan in-house or off-site activities, like parties, celebrations and conferences

Skills

• Proven experience as an Office manager, Front office manager or Administrative assistant
• Knowledge of office administration responsibilities, systems and procedures
• Proficiency in MS Office and Google Drive (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with scheduling
• Quick learner who isn't afraid to identify and take on responsibility
• Excellent time management skills, ability to multi-task, and prioritize work in a hectic environment
• The ability to adapt oft-changing priorities
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements

Starting Pay is $20 an hour. Pay depends upon experience.

Job Type: Full-time

Please submit: Cover letter, Resume, and References

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $16 - $20