What are the responsibilities and job description for the Accounts Payable Associate position at Kimble?
The Accounts Payable Associate is responsible for receiving, coding, entering, and paying vendor invoices. This position will match invoices with packing lists and purchase orders from purchasing/receiving. This position will also reconcile statements and request missing copies. The Accounts Payable Associate will also process payments as needed. This position will also maintain accurate records on the fleet, update registrations as needed, and file Heavy Use Tax in a timely manner.
About us:
Kimble Company is locally owned and operated by the Kimble Family, with over 70 years of experience in the energy, materials, recycling, and solid waste industries. We are a dedicated team of seasoned professionals who care about our clients, the environment, safety, our families, and our co-workers. At Kimble we strive for perfection in everything that we do.
Minimum Qualifications:
- Basic knowledge of Microsoft Office applications including Excel, Outlook, and Word.
- Minimum of 1 year, preferred 3 years previous related experience.
- Preferred previous data entry and accounts payable experience.
- Must be able to successfully pass pre-employment drug screen and background check.
- Ability to perform physical requirements of the position with or without reasonable accommodations.
Primary Responsibilities and Duties:
- Open invoices and packing slips.
- Communicate daily as needed with purchasing/receiving and various other departments to ensure complete paperwork and authorizations are received before any payments are made.
- Code and post invoices that have been approved for entry and payment.
- Verify the accuracy of intercompany billing.
- Reconcile Statements and request missing invoices and follow-up for proper authorization to pay.
- Process payment runs as needed and ensure timely delivery within corporate procedures.
- Update and verify the accuracy of the company fleet’s spreadsheet.
- Act as liaison with the Bureau of Motor Vehicles and obtain updated registrations as needed.
- Review purchase orders and inventory relief for proper coding.
- File the Heavy Use Tax (2290) yearly and update as needed.
- Perform other tasks as required by the Accounting Department and the Manager.
- Regular attendance consistent with the Company Attendance Policy and work load associated with job duties.
- All other duties as assigned by management
Benefits:
- 401(k) retirement plan with match
- Comprehensive medical benefits coverage, dental plans and vision coverage.
- Employee assistance program (EAP)
- Health care and dependent care spending accounts (FSA)
- Life insurance and accidental death & dismemberment insurance.
- Paid time off
- Referral program
- Employee Discount Program
Schedule: Day shift | Monday to Friday | Weekends as needed
