What are the responsibilities and job description for the Receptionist position at Kimco Staffing?
Location: Newport, CA
If you are the right candidate please call me at 949-354-6868 or email your resume to hcoronado@kimco.com
Schedule: M-F 8am-5pm
Front Desk:
- Answer all incoming calls and route to appropriate person/dept. Answer questions whenever possible.
- Maintain both Outlook and Word company calendar of events, PTO, flex time, etc.
- Collect Timecards from all employees.
- Emails, emails, emails!
Office Support:
- Coordinate (and ship) necessary supplies, products and goods for website purchases, conferences, and mtgs.
- Collect and sort donation checks, and in-person deposits to bank as required.
- Receive and sort incoming mail and packages and drop off packages as required to FedEx, Post Office, or UPS.
- Work with existing vendors and setup new office vendors.
- Manage and oversee resolution for office/bldg. issues with building management. Inputting work orders as needed for office needs, access cards, fitness access, etc.
- Order supplies for onsite and remote staff.
- Order/purchase food/kitchen supplies for office staff. Make sure highest standard for cleanliness of office and kitchen. Restock refrigerator and office needs/supplies as needed.
- Ensure the storage cleanliness and organization, possible inventory check.
Qualifications:
- The ideal candidate will be a proactive problem solver with exceptional communication skills, meticulous attention to detail and eminent organizations
- Proven experience with relevant administrative support experience.
- Strong understanding of Microsoft Office Suite.
- Ability to prioritize daily workload and must be detail oriented and ability to multitask.
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