What are the responsibilities and job description for the Human Resources Coordinator position at Kimley-Horn?
Overview
Kimley-Horn is looking for a Human Resources (HR) Coordinator to join our Raleigh, North Carolina (NC) office on our HR team! This is not a remote position.
Responsibilities
- Provide exceptional support to all internal partners and clients; respond promptly to questions and take ownership of follow up
- Support HR Assistant with the onboarding process for new hires as needed, including communication, initiating pre-employment paperwork, background checks, and coordination of drug screens
- Lead new hire orientations and associated integration activities to ensure a positive onboarding experience
- Participate in and support special projects that have impact across the region and organization
- Provide primary support for the annual and semi-annual performance review processes across the region
- Partner and support the Benefits team with maternity & paternity leave
- Conduct regular check-ins with employees
- Process employee updates in the HRIS system, including but not limited to changes with job/role FLSA status, supervisor work schedule, and termination information
- Perform regular audits of HRIS system, in collaboration with HR Assistant(s), to ensure accuracy of employee information
- Collaborate with HR Partner(s) to conduct and communicate termination process to supervisors and departing employees, including departure paperwork, exit interviews, and updates to employee file within HRIS
- Lead trainings in collaboration with HR Manager
- Collaborate with HR Manager on general employee relations concerns, performance management, team building, complaint/conflict resolution, career development, and training facilitation
- Analyze data and provide recommendations to improve processes, employee engagement, and policy alignment across the region.
Qualifications
- Ability to maintain confidential information and demonstrate a high level of discretion and judgement
- Ability to manage multiple tasks concurrently, prioritize, and maintain composure in a high-paced office environment
- Detail-oriented with auditing, file management, data entry, and employee requests
- Excellent organization and follow-through; demonstrate ownership, sense of urgency, and initiative with task completion
- Effective communication skills, both verbal and written, with the ability to communicate with a broad range of employees, allowing for flexible and appropriate communication with various levels of the organization
- Flexible, including the ability to execute tactically and collaborate across many teams, levels, and situations
- Ability and desire to work collaboratively with team members within the region, as well as across the organization
- Ability to maintain positive working relationships
- Bachelor’s or master’s degree in human resources, business or related field
- Two or more years of professional HR-related experience
- Demonstrated interest in building a career in the HR profession, which may include relevant internship and/or post-graduate work, a plus
- Valid driver’s license: ability to travel, sometimes overnight, to support the needs of the region
- Proficiency in Outlook, MS Teams, Word, Excel, PowerPoint; ability to learn HRIS and recruiting systems
Preferred
- Interest in obtaining PHR or SHRM-CP certification
- Previous experience with UKG Pro
Why Kimley-Horn?
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!
Key Benefits at Kimley-Horn
- Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (you put in 4% -- we put in 8%) and additional profit-sharing contribution.
- Aggregate company contribution since 2015 has been 18%.
- Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
- Generous personal leave, flexible scheduling, floating holidays, and half-day Fridays.
- Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
- Professional Development: Tuition reimbursement and extensive internal training programs.
- Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
