What are the responsibilities and job description for the Office Administrator - GPSI position at Kina'ole Foundation?
GPSI Guam is a Professional Technical Services Company, headquartered in Hagatna, Guam. We are a SBC Native 8(a) and HUBZone certified, Small Disadvantaged Business providing Program/Project management, administration, management, technical support, general contracting, logistics, commodities, and training resources.
GPSI is a wholly-owned subsidiary of the Kina'ole Foundation, a 501(c)(3) non-profit established to benefit Native Hawaiian communities. GPSI offers a competitive salary and comprehensive benefits package that includes:
- Health insurance
- Dental insurance
- Life insurance
- Professional training reimbursement
- 401K
- Disability insurance
Job Description: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will have at least three years of professional administrative experience and a proven ability to manage multiple tasks in a fast-paced environment.
Duties and Responsibilities include:
- Responsible for overseeing the daily operations of the office.
- Assist in the preparation of reports, presentations, and correspondence.
- Assist with project admin support such as setting up purchase orders and vendors accounts.
- Coordinate meetings, including booking meeting rooms, preparing agendas, and taking meeting minutes.
- Handle incoming and outgoing communication, including phone calls, emails, and mail.
- Maintain organized records and filing systems for documents and information.
- Monitor and order office supplies, ensuring inventory levels are adequate.
- Assist with planning and coordinating company events, travel arrangements, and logistics.
- Responsible for welcoming visitors, maintaining logs and manage vendors.
- Provide excellent customer service to internal and external stakeholders.
- Other duties as assigned by supervisor.
Minimum Requirements:
- A minimum of 3 years of experience in an administrative or similar role.
- Bachelor's degree preferred; equivalent work experience considered.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and collaboratively in a team environment.
- Attention to detail and problem-solving skills.
- Construction industry background/experience preferred.
Work Environment:
- Office-based position with standard working hours.
- Occasional overtime or flexibility may be required.
GPSI is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
