Contract Administrator - Commercial Contracts

Primary purpose:

The Contract Coordinator position is responsible for supporting the Commercial Group within the Lower Rive Region (Louisiana/Florida) in regard to Contract management.

This position can be officed in the Harvey, LA Terminal depending on candidate location.

Duties include but are not limited to the following:

• Assist commercial account managers with maintaining customer documents, primarily contracts, in a centralized document repository. (SharePoint site)
• Assist the regional commercial director, account managers and accounting personnel with correctly completing workflow tasks on contract documents in a timely manner.
• Initiate workflows on contract documents and monitor progress.
• Coordinate contract execution by obtaining appropriate signatures from both Kinder Morgan and the customer.
• Maintain copies of all designated Customer contracts, TSA's and/or MSA's as applicable, ensuring that Customer contracts are scanned into the appropriate database(s) and/or shared filing/information system(s) as well as provided to each Terminal manager with originals sent to corporate.
• Set up a flagging system for Contract terminations and renewals to allow sufficient time in advance to undergo renewal discussions.
• Manage Contract renewals, working with the appropriate sales manager(s) and regional accounting managers to ensure compliance with Sarbanes Oxley.
• Work with regional Commercial Director to assist in standardizing Customer contracts and/or letter agreements.
• On multi-year agreements, manage customer escalations (rate, fuel, etc.) for each applicable business unit and communicate escalations to the appropriate sales manager(s), regional accounting manager and Terminal manager as applicable.
• Develop and maintain standard handling rate sheets for each Terminal, updating as needed and directed by the Commercial Team.
• Similarly manage and maintain other agreements not specific to a Customer such as Port, land, and river batture leases.
• Work closely with and act as a resource to sales managers and terminal managers.
• Participate in bi-weekly sales calls and provide updates on contract records and outstanding legal items.
• Assist the commercial team in reporting on and collecting accounts receivable.
• Update and distribute weekly Regional Commercial logs and biweekly company-wide commercial logs.
• All other duties as assigned.

Position Requirements

Education:

• High School Diploma
• College degree or equivalent experience desired.

Experience / specific knowledge:

• Advanced computer skills with all Microsoft office products and advanced proficiency with Microsoft Word and Excel. (SharePoint a plus)
• Two or more years’ experience in managing documents in a legal or business environment.
• Experience with imaging of documents and electronic filing; proficient in working with databases.
• Knowledgeable in contract terminology and concepts. (i.e., assignments, subleases, amendments, indemnification, limit to liability, etc.)

Certifications, licenses, registrations:

• Valid Driver’s license.

Competencies, skills, and abilities:

• Able to communicate effectively with individuals and groups during sales calls, presentations and other meetings utilizing written, verbal and listening skills.
• Possess strong organizational skills and provide attention to detail.
• Able to maintain regular, dependable attendance, valid driver’s license, and a driving record satisfactory to the company and its insurers.
• Able to work with a team, take direction from supervision, focus attention on details, follow work rules and adhere to work schedules.
• Self-motivated, possess a positive work ethic.
• Able to deal with a wide variety of people with tack, courtesy, and professionalism.
• Successful completion of background checks and post offer/random drug screens.

Working conditions:

• Basic office environment.
• Minimal travel will be required specifically to regional terminals.
• Must be willing to work overtime, weekends and holidays as needed and required.

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.