Senior Executive Administrative Assistant

Our Work Matters At Kindeva we make products that save lives, ensuring better health and well-being for patients around the world. Why Kindeva? Purpose-driven work environment Significant growth potential Collaborative team culture Direct impact on patient care Industry-leading innovation   At Kindeva – Lexington, KY, we're not just making products – we're manufacturing life-saving nasal spray medications that make a difference.   The Impact You Will Make: Transform Lives Through Innovation Join a rapidly expanding pharmaceutical CDMO where your work directly impacts patient health outcomes worldwide. This position ensures the seamless coordination of office operations, procedures, and resources to enhance organizational efficiency.  This role provides high-level administrative support to the site leadership, including research, report preparation, handling confidential information, travel coordination, and scheduling meetings and site visits. Additional responsibilities include receptionist duties, visitor and client management, event logistics in collaboration with HR, and more. The ideal candidate is extremely professional, highly organized, and thrives in a fast-paced environment.  Strong judgment, confidentiality, communication, and multitasking skills and the ability to manage multiple priorities independently are essential.   Growth Opportunity Our Lexington facility is experiencing exponential growth, offering exceptional opportunities for professional development and advancement. Join us during this exciting expansion phase and grow your career while contributing to meaningful healthcare solutions.   Responsibilities: Executive & Management Support Assist senior management with daily operations and execution of tasks. Manage executive schedules, meetings, and travel arrangements. Assist executives with handling correspondence, drafting documents, and collecting/analyzing information. Assist in developing and tracking department goals, objectives, and systems. Prepare reports to monitor strategic goal accomplishments. Recommend policies and procedures to improve efficiency. Administrative & Office Management Type reports, memos, letters, and presentations using Microsoft Office. Record, type, and distribute meeting minutes. Organize and maintain corporate documents, records, and reports. Open, sort, and distribute incoming correspondence. Maintain office supplies by tracking inventory and processing orders. Communication & Coordination Greet visitors, assess their needs, manage access to executives, and answer and direct phone calls Read and analyze memos, reports, and submissions for proper distribution. Prepare slide decks and company communications for internal and client-facing presentations. Client & Project Support Provide administrative assistance to the Project Planning department. Develop Excel-based templates, documents, and analyses. Support client visits by preparing PowerPoint presentations and managing hospitality arrangements. Ensure exceptional service and on-time project delivery for clients.   Qualifications: Required Bachelor’s degree in a business-related field or equivalent experience. Minimum of five (5) years of related experience. Strong organizational, time management, and multitasking skills. Excellent written and verbal communication skills. High level of confidentiality and discretion. Strong interpersonal skills with the ability to work effectively across all levels of the organization. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn other software as needed. Ability to work independently and collaboratively in a fast-paced environment. Reliable attendance and dependability.   Preferred: Strong analytical skills with attention to detail. Experience with project management tools such as Microsoft Project or Smartsheet. Ability to adapt communication style for various audiences and situations. Demonstrated initiative, problem-solving abilities, and a proactive approach to tasks. Experience handling confidential information and sensitive communications. Join our One Team mission of manufacturing more tomorrows. Your expertise will help ensure better health and well-being for patients worldwide.   # LI-Onsite