Kindle Energy LLC (“Kindle”) specializes in the management, optimization, and development of power generation in the United States and Canada and is a portfolio company of Blackstone Inc. (“Blackstone”). Blackstone is a leading global alternative asset manager with $1 trillion of total assets under management. Currently, Kindle manages 8.7 GWs of generation in Ohio, Indiana, and Louisiana, with a 700 MW CCGT project under construction in Louisiana and a 160 MW natural gas fired facility under construction in Colorado.
Kindle is currently recruiting for the newly created role of Document Control Manager, a key role in our in-house legal team. The position is based in Princeton, NJ and will report to one of the members of our Princeton-based legal team and work closely with the entire company, with frequent exposure to the executive management team as well as cross-functional team members at Kindle. The position requires minimal (if any) travel. If you are passionate about documentation and process, have incredible attention to detail, and thrive in fast-paced environments, this new and critical role is perfect for you!
Key Job Responsibilities :
The Document Control Manager at Kindle is responsible for developing, implementing, and maintaining document management systems to ensure accurate, organized, secure, and efficient handling of company documents. This includes managing the document lifecycle from creation to archiving, enforcing compliance with internal policies and external regulations, and optimizing document accessibility and security. The role also involves training employees on document control best practices and collaborating with IT and other departments to enhance document management processes through automation and continuous improvement initiatives.
1. Document Storage & Organization
- Establish and maintain structured filing systems (physical and electronic) using industry-standard classification and indexing methodologies.
- Ensure documents are appropriately categorized and stored in designated repositories with controlled access.
- Implement version control policies to track changes, revisions, and approvals.
- Conduct periodic audits of the document repository to ensure compliance with naming conventions and file organization structures.
2. Document Lifecycle Management
Define processes for document creation, review, approval, distribution, retention, and disposal.Develop workflows for document reviews and approvals, ensuring stakeholders are involved at appropriate stages.Monitor and track document changes, ensuring versioning accuracy and proper documentation of modifications.Implement digital signature or approval workflows to streamline document authorization.3. Compliance & Regulatory Alignment
Maintain documents per internal governance policies, legal requirements, and industry standards (e.g., ISO 9001, GDPR).Ensure controlled access to confidential and sensitive documents based on authorization levels.Prepare documentation for regulatory audits and support compliance teams in fulfilling document-related requirements.Regularly update document retention schedules in alignment with corporate policies and legal mandates.4. Training & User Support
Develop and conduct training sessions on document control procedures and software systems.Provide guidance to employees on best practices for document submission, retrieval, and security.Create user manuals and standard operating procedures (SOPs) for document management system usage.5. Process Improvement & Automation
Identify inefficiencies in current document control workflows and recommend automation tools to enhance document handling.Work with IT to implement document management solutions (e.g., SharePoint, ECM systems).Utilize metadata tagging and AI-based search capabilities to improve document retrieval times.Regularly evaluate system performance and recommend upgrades or optimizations.6. Security & Access Control
Implement role-based access controls (RBAC) to restrict document access to authorized personnel only.Conduct regular audits of user permissions and document access logs.Monitor document security risks and enforce best practices for data protection, including encryption and secure file transfer protocols.7. Reporting & Performance Metrics
Generate reports on document activity, including compliance status, access logs, and document lifecycle statistics.Track document processing times and highlight bottlenecks in workflows.Provide management with insights on document control efficiency and areas requiring attention.8. Collaboration & Cross-Departmental Coordination
Work closely with project teams, legal, HR, and compliance departments to align document control strategies with business needs.Support cross-functional teams in integrating document control into larger organizational workflows.Act as the primary point of contact for document control-related queries and issue resolution.Skills & Experience Requirements :
Technical Skills
Document Management Systems (DMS) – Proficiency in software like SharePoint, OpenText, M-Files, Documentum, or similar ECM platforms.Version Control & Document Lifecycle Management – Ability to track document changes, approvals, and archival processes.Regulatory Compliance Knowledge – Familiarity with standards such as ISO 9001, and industry-specific regulations.Metadata & Indexing Strategies – Understanding of tagging, categorization, and search optimization for document retrieval.Access Control & Security – Expertise in role-based access permissions, encryption, and document confidentiality management.Workflow Automation & Process Optimization – Experience implementing automated document approval and routing systems.Audit & Compliance Reporting – Ability to generate compliance reports and track document-related performance metrics.Backup & Disaster Recovery Planning – Knowledge of data redundancy, backup solutions, and document recovery protocols.Electronic Signatures & Approval Workflows – Experience with e-signature tools like DocuSign or Adobe Sign for streamlined approvals.Soft Skills
Attention to Detail – Ability to maintain accuracy in document tracking, versioning, and compliance adherence.Organizational Skills – Strong ability to structure and manage large volumes of documents systematically.Problem-Solving & Critical Thinking – Capability to identify inefficiencies in document workflows and implement improvements.Communication & Training – Ability to educate employees on document control policies and ensure company-wide adherence.Collaboration & Cross-Functional Coordination – Experience working with IT, compliance, HR, and project teams to align document strategiesTime Management & Prioritization – Managing multiple document control tasks while meeting deadlines for audits and regulatory submissions.Kindle Energy LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, or disability. In addition to federal law requirements, Kindle Energy LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has or operates facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, compensation, and training
