Admissions Specialist / Verifier

Job Summary
 
Performs and provides administrative support services for the patient admission process.  In addition, contacts and meets with families for admission registration, maintains files and conducts special projects as assigned.

Essential Functions 

• Prepares morning census status reports for review by Clinical Liaison Manager and distributes report to inter-hospital departments.
• Enters demographic information into Meditech for admission.
• Assists in preparation of referrals by assisting in producing copies for business office personnel to review for financial checks if indicated; follows up on financial status; assists in calling hospitals for admission dates and SNF dates; prepares copies for departments and assists in tours.
• Maintains monthly reports on statistical information on referrals by region, type (vent versus non-vent), financial, physician, hospital, referral source, time of admission to referral, discharge recap per expiration, discharges home, discharges to other long-term nursing facilities.
• Accesses Medicare Common Working file and calculates Medicare days.
• Reviews and obtains signatures for admission paperwork on all admissions and forwards copies to the business office and medical records department.
• Prepares a variety of administrative reports, statements, and rosters.  Gathers data and other necessary information.
• Performs a wide variety of typing assignments, which are often confidential in nature, to include follow-up letters, per-diem letters, spreadsheets, schedules, and quarterly board reports.
• Assists in answering phone inquiries by taking messages, taking demographic information on potential referrals, and forwarding messages by paging the Clinical Liaison Manager.
• Develops an understanding of responsibilities for participation in Quality Improvement activities.
• Establishes, maintains, and revises record keeping and filing systems.  Classifies, sorts, and files correspondence, records, and other documents.
• Orders department supplies as well as support materials and giveaways for Clinical Liaison Manager.
• Engages in a variety of contacts outside the hospital in order to obtain or relay information, arrange meetings, etc., often dealing with individuals who are influential or important to the hospital.
• Performs other duties as requested and required.

Knowledge/Skills/Abilities/Expectations

• Knowledge of basic word-processing and spreadsheet software required.
• Typing skills and familiarity with medical terminology.
• Ability to communicate with public in courteous manner.
• Ability to work independently.
• Prompt, efficient, accurate handling of admissions.
• Must read, write and speak fluent English.
• Must have good and regular attendance.
• Performs other related duties as assigned.
• Approximate time to travel: 0

Education

• High school diploma or equivalent.

Experience

• On-the-job or equivalent training/experience in admitting procedures in a healthcare setting preferred.