Office Manager/Executive Assistant

About Kinetic Brands

Unconventional brands for unconventional people.

Kinetic is a full-stack brand incubator owning a portfolio of digital brands in the cosmetics industry. The brands we build are the opposite of basic. Each brand has a distinct identity, memorable product, and cult following. We are seeking a dynamic and highly organized Office Manager/ Executive Assistant to join our team and to support our Executive Team as we continue to grow.

About the Role

We are seeking a highly organized, proactive, and detail-oriented Office Manager/Executive Assistant to support our team in a hybrid role. This individual will be responsible for overseeing the smooth running of office operations, maintaining a productive and well-organized work environment, and providing executive support to key leadership. The ideal candidate will seamlessly handle administrative tasks, manage in-office processes, and effectively support remote work coordination, thriving in both environments.

You Will

Office Management (In-Office Responsibilities):

• Maintain a welcoming and efficient executive office environment and product development workspace.
• Manage office supplies—ordering and restocking as necessary.
• Establish and maintain an organized system for tracking product development and marketing materials to ensure easy retrieval and updates.
• Coordinate with building management/ maintenance staff for any office maintenance, updates to the space, or facility-related issues.
• Ensure the smooth operation of office equipment (e.g., printers, copiers, and other tech).
• Organize and manage team events, meetings, and office activities.

Executive Assistance (Hybrid Responsibilities):

• Oversee and manage complex calendars, competing deadlines, and optimize executive productivity to align with business goals while balancing personal needs.
• Collaborate with the brand/project management team to coordinate deliverables, including product and creative samples/approvals, ensuring timely and successful product launches.
• Coordinate virtual and in-person meetings, including preparing agendas, taking notes, and following up on action items.
• Prepare reports, presentations, and correspondence as required by executives.
• Assist in running errands and scheduling appointments as needed.

Remote Responsibilities:

• Support the organization and efficiency of virtual meetings and remote team coordination, ensuring seamless collaboration and communication.
• Handle day-to-day administrative tasks such as data entry, document management, and email management (as necessary).
• Work with the leadership team to maintain a smooth flow of operations while working remotely, ensuring deadlines and priorities are met.

You Have

• Strong organizational skills include keeping accurate records of all supplies, including the tracking of raw materials, ensuring that the necessary ingredients are always available without overstocking.
• Adaptability & flexibility–comfort with fast paced and rapidly changing environment, able to prioritize and juggle multiple requests simultaneously.
• Experience supporting high-profile executives or public figures, ideally within a creative industry, with the ability to exercise discretion and confidentiality at all times.
• A keen interest in current events, pop culture, and industry trends, with a strong visual sense and familiarity with social media.
• Ability to effectively but independently solve problems pay close attention to details.
• Clear concise written and verbal communication.
• Proficiency in Microsoft Office Suite and Google Workspace. Familiarity with project management tools (e.g., Asana, Trello, Monday.com) is a plus.
• The ability to effectively work independently.

This interview process requires a task that will allow you to showcase your communication skills.

Perks

• Healthcare You Can Count On – Competitive medical, dental, and vision plans to keep you covered when it matters most.
• Unlimited PTO – Take the time you need—we trust you (plus, we require a minimum!).
• Paid Parental Leave – 12 weeks paid 4 weeks eased return to work. Family first!
• 401k Match – We match 4% to help grow your future.
• Monthly Home Office Stipend – We cover part of your phone or internet bill.
• Paid Holiday Break – We close from Christmas to New Year’s—enjoy the downtime!
• Employee Discounts – Big savings on our products, just for you!

Why should you join us?

• Kindness Empathy are core values of our team.
• Work directly with experienced professionals and learn by proxy.
• Make a significant impact with your organizational skills while growing with an innovative and expanding brand.

Kinetic Brands is an equal opportunity employer — we believe being successful is directly tied to creating a collaborative, diverse, and inclusive environment.