Project Coordinator/Manager

Job Summary
We are seeking a highly organized and detail-oriented Project Manager to lead and oversee various projects from initiation to completion. The ideal candidate will possess strong leadership skills, a thorough understanding of project management methodologies, and the ability to effectively communicate with stakeholders at all levels. This role requires a proactive approach to problem-solving and a commitment to delivering high-quality results on time and within scope.

Responsibilities

• Plan and prepare overviews of the installation schedules for recreational construction projects.
• Schedule meetings and communicate regularly with the sales team to ensure customer project expectations are met or exceeded.
• Build and maintain healthy relationships with subcontractors and our administrative team to ensure timely payments, customer sign offs, and effective paperwork execution.
• Support sales team with post sale customer service claims, owners manuals, drawings and completion of all project sign off documentation.
• Manage multiple projects simultaneously to ensure QC checklists are executed and proper project documentation are being tracked.
• Ensure timely, accurate, and complete data in the project management software
• Track and support CRM data input for the sales team to ensure customer accounts are accurate and up to date.
• Ability to multitask and manage up to 10-20 active projects at the same time.
• Identify potential subcontractors within specific regions, where required.
• Generate submittal packages and closeout documents to obtain project completion certificates from customers and installers
• Ensure that crew leaders submit proper documentation to confirm the project is on schedule and that work sites are maintained according to standards.
• Assign crews and communicate all project details.
• Work closely with sales representatives to understand scope of work on projects, vendors involved, and realistic timelines for completion.
• Maintain professionalism while providing customers and sales reps with all critical project details, including timelines, crew details, project status, delays or issues.
• Communicate effectively with clients to provide regular updates on project progress and address any concerns or questions they may have.
• Coordinate deliveries of equipment to project sites.
• Coordinate with customers, installers, and third-party vendors to ensure installations meet customer expectations

Experience

• Ability to manage multiple crews, subcontractors, and projects simultaneously while meeting deadlines.
• Excellent time management, problem-solving, and organizational skills
• Must be highly organized, possess great customer service skills, and be able to partner with customers, contractors, internal and outside sales team in a fast-paced environment.
• Demonstrated ability to meet or exceed project goals with minimal direct supervision.
• Proven experience managing projects from inception to completion.
• Excellent communication and interpersonal skills.
• Experience in recreation industries is a plus.
• Highly organized with strong attention to detail.
• Leadership skills with the ability to motivate and manage crews effectively.
• Proactive problem-solver with the ability to handle unexpected challenges.
• Customer-focused with a commitment to delivering high-quality projects.

Job Type: Full-time

Pay: $78,893.00 - $85,683.00 per year

Benefits:

• 401(k)
• 401(k) matching

Schedule:

• 8 hour shift

Ability to Relocate:

• McCordsville, IN 46055: Relocate before starting work (Required)

Work Location: Hybrid remote in McCordsville, IN 46055

Salary : $78,893 - $85,683