What are the responsibilities and job description for the Senior Organizational Project Manager position at King County Library System?
Job #2025-00045
In this position, you'll have the opportunity to:
This is an ideal opportunity for those with experience in project management, skill with strategic planning, and a desire to advance the mission, vision, and values of the King County Library System.
Applicants must attach a current resume and cover letter which addresses why they are interested in the position and how they meet the qualifications listed.
King County Library System (KCLS):
KCLS has a vision of a world where knowledge allows diverse communities to prosper and grow. In order to support this vision, we create opportunities through meaningful connections by acting as the knowledge sharing center for over 1.5 million diverse patrons, providing an unparalleled collection of library materials, resources, technology, services, and programs.
Approximately 1,000 engaged and passionate staff provide service in 50 community library locations and patron engagement using direct outreach, programs, and virtual assistance. Our service area includes cities, towns, tribal lands, and unincorporated districts of King County, with the exception of the city of Seattle.
From a 2021-2022 comprehensive Diversity, Equity, and Inclusion (DEI) Assessment Demographics and Language Report, of the more than 1.5 million residents who live within the KCLS service area, almost half identify as Black, Indigenous, or People of Color (BIPOC). Moreover, roughly one-third of the KCLS community speaks a language other than English as their first language.
The King County Library System values the diverse perspectives, lived experiences, and cultures of all qualified individuals. We seek applicants that reflect the diversity of the communities we serve and encourage individuals of all backgrounds to apply, including BIPOC (Black, Indigenous, and other people of color), immigrants, refugees, women, LGBTQIA , individuals with disabilities, veterans, etc.
KCLS welcomes reasonable accommodations for persons with disabilities as an opportunity to assist qualified individuals to participate in the job application or interview process and/or perform the essential functions of the position upon hire. Need an accommodation to apply or interview? Call (425) 369-3224 or email employment@kcls.org.
KCLS ensures equal opportunities and consideration for all job applicants, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
KCLS does not tolerate discrimination or harassment during any stage of employment, including in recruiting, hiring, promotion, termination, leave of absence, compensation, or training.
Essential Duties
The items listed in this section are the key duties and responsibilities for this job and do not represent an exhaustive list. Our organization is dynamic and therefore duties may change based on business necessity; however, any new duties will remain within the scope of the job.
Education and Experience
The items listed below are the minimum requirements for the job and are relevant to this position. The organization values both work experience and education and realizes that individuals take different paths to acquire knowledge.
Knowledge and Skills
Professional Licenses and Certifications
While performing the duties of this job, the employee will:
Work Environment
Work is performed in a typical office environment. Work schedule may include occasional early morning, evening, and/or weekend meetings or commitments. Some travel within the service area is required. Incumbent may be permitted hybrid telework schedule upon request.
The Strategy Department of the King County Library System is seeking a Senior Organizational Project Manager to lead complex, high-impact initiatives that drive long-term organizational excellence and strategic transformation.
In this position, you'll have the opportunity to:
- Oversee multiple enterprise-level projects
- Ensure execution aligns with system priorities and delivers measurable value
- Mentor project teams to foster a culture of continuous improvement and innovation
The Strategy Department is a dynamic and collaborative group that is responsible for leading strategic development and implementation, and assuring successful organizational performance so that the King County Library System (KCLS) delivers quality services, makes informed and transparent decisions, and achieves its goals.
This is an ideal opportunity for those with experience in project management, skill with strategic planning, and a desire to advance the mission, vision, and values of the King County Library System.
Applicants must attach a current resume and cover letter which addresses why they are interested in the position and how they meet the qualifications listed.
KCLS has a vision of a world where knowledge allows diverse communities to prosper and grow. In order to support this vision, we create opportunities through meaningful connections by acting as the knowledge sharing center for over 1.5 million diverse patrons, providing an unparalleled collection of library materials, resources, technology, services, and programs.
Approximately 1,000 engaged and passionate staff provide service in 50 community library locations and patron engagement using direct outreach, programs, and virtual assistance. Our service area includes cities, towns, tribal lands, and unincorporated districts of King County, with the exception of the city of Seattle.
From a 2021-2022 comprehensive Diversity, Equity, and Inclusion (DEI) Assessment Demographics and Language Report, of the more than 1.5 million residents who live within the KCLS service area, almost half identify as Black, Indigenous, or People of Color (BIPOC). Moreover, roughly one-third of the KCLS community speaks a language other than English as their first language.
The King County Library System values the diverse perspectives, lived experiences, and cultures of all qualified individuals. We seek applicants that reflect the diversity of the communities we serve and encourage individuals of all backgrounds to apply, including BIPOC (Black, Indigenous, and other people of color), immigrants, refugees, women, LGBTQIA , individuals with disabilities, veterans, etc.
KCLS welcomes reasonable accommodations for persons with disabilities as an opportunity to assist qualified individuals to participate in the job application or interview process and/or perform the essential functions of the position upon hire. Need an accommodation to apply or interview? Call (425) 369-3224 or email employment@kcls.org.
KCLS ensures equal opportunities and consideration for all job applicants, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
KCLS does not tolerate discrimination or harassment during any stage of employment, including in recruiting, hiring, promotion, termination, leave of absence, compensation, or training.
The items listed in this section are the key duties and responsibilities for this job and do not represent an exhaustive list. Our organization is dynamic and therefore duties may change based on business necessity; however, any new duties will remain within the scope of the job.
- Manages complex projects through full project cycle according to best practices. Develops project plans, timelines, budget, and deliverables. Leads multi-disciplinary and cross-departmental project teams.
- Coordinates the delivery of project management services by the Strategy team in alignment with KCLS priorities. Creates and manages systems for portfolio and project management. Maintains knowledge of all projects in Strategy portfolio to enable quick response.
- Identifies, gathers, and prepares project-related data from internal and external sources for quantitative and qualitative analysis.
- Performs analysis, interprets findings, identifies alternatives, and makes strategic recommendations through reports, visualizations, and presentations.
- Assesses for potential project risks and implements mitigation strategies. Provides regular updates to leadership and key stakeholders on project progress and roadblocks.
- Provides expertise in methodologies and tools for evaluation of programs, processes, outcomes, customer satisfaction, and other aspects of performance and project success.
- Consults with and leads senior leaders, project teams, and stakeholders in process mapping/ improvement, project organization, project/task management software, crafting evaluation plans, metrics identification, and determination of methods and instruments.
- As part of Strategy team, coordinates development and implementation of policies, procedures, and processes related to the capture, management, analysis, and reporting of organization-wide project management.
- Engages in change management and communication practices that support successful project implementation and facilitates adoption of new initiatives. Follows projects through evaluation of benefits realization.
- Develops strategies to manage large-scale risks, drive change adoption, and enhance organizational resilience. Provides organizational subject matter expertise and training facilitation in adopted change management methodologies.
- Supports development of related knowledge and skills among KCLS staff by recommending or providing resources, training, guidelines, or other tools. Develops and maintains organizational standards for project management and change management methodologies and practices.
- Prepares requests for information, qualifications and/or proposals. Evaluates proposals, negotiates vendor contracts, and oversees and manages contracted services for assigned program areas ensuring that vendors and consultants meet contract requirements. Participates in vendor and product review and selection processes for own and other projects.
- Provides back-up to manage projects in flight, as necessary.
- Participates in departmental and organizational budget development, as needed.
- Attends and actively participates on various internal and external committees.
- Keeps informed of changing trends and emerging initiatives within area of assigned responsibility.
- Performs other related duties as assigned.
Core Competencies
Each KCLS position has job-specific competencies. These competencies describe characteristics needed for optimum performance in the position. In addition, there are organizational competencies applicable to all positions at KCLS that encompass the culture and set expectations for how work is performed.
Organizational Competencies
Job-Specific Competencies
Organizational Competencies
- Valuing Diversity
- Customer Focus
- Ethics, Values and Judgement
- Professional and Technical Knowledge
Job-Specific Competencies
- Communicates Effectively
- Teamwork/Collaboration
- Organizing and Planning
Education and Experience
The items listed below are the minimum requirements for the job and are relevant to this position. The organization values both work experience and education and realizes that individuals take different paths to acquire knowledge.
- Bachelor’s degree from an accredited college or university in public administration, business administration or related field.
- Seven years of experience in project and/or program management of increasing complexity.
- Experience in library or other public sector environments preferred.
- Any equivalent combination of education and experience that provides the necessary qualifications to successfully perform the duties of the position will be considered.
Knowledge and Skills
- Advanced proficiency in project and program management practices and principles.
- Skills in risk management and strategic planning.
- Considerable knowledge of project/task management software.
- Demonstrated analyzing and problem-solving skills.
- Works collaboratively and manages multiple priorities.
- Attention to detail and follow through.
- Clearly, succinctly, and effectively communicates ideas both verbally and in writing.
- Effective public speaking and presentation skills.
- Establishes trust quickly and maintains strong relationships.
- Highly organized and effectively sets priorities, meets deadlines, completes deliverables within timelines.
- Flexible and adaptable to changing needs.
Professional Licenses and Certifications
- A valid Washington State driver’s license is required.
- Project Management Institute (PMI) approved project management certification is required.
- Certification in Agile methodologies, change management, or process improvement is desired.
While performing the duties of this job, the employee will:
- Constantly sit throughout work shift and up to frequently will stand and walk.
- Frequently reach out at chest level with hands and arms and occasionally reach up or down.
- Constantly use hands in conjunction with frequent finger use. Keyboarding may be repetitive up to occasional.
- Occasionally rotate neck to use multiple monitors.
- Change tasks depending upon the shift.
- Require extensive close work, including use of a computer monitor.
Work Environment
Work is performed in a typical office environment. Work schedule may include occasional early morning, evening, and/or weekend meetings or commitments. Some travel within the service area is required. Incumbent may be permitted hybrid telework schedule upon request.
Salary : $123,474 - $150,083
