Administrative Specialist III- Training Unit

Salary

$62,961.60 - $79,809.60 Annually

Location

Multiple jail facilities in King County, WA

Job Type

Special Duty Assignment or Term Limited Temp (TLT)

Job Number

2025JS23782

Department

DAJD-Adult/Juvenile Detention

Opening Date

01/30/2025

Closing Date

2/12/2025 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

H7 : PSEU-Non-Comm's DAJD

Full- or Part-Time

Full Time

Hours/Week

40 hours/week

• Description
• Benefits
• Questions
  
  

Summary

The Department of Adult and Juvenile Detention (DAJD) is seeking one (1) full-time Administrative Specialist Ill (Special Duty Assignment or Term Limited Temporary) to join our training team! The position supports all divisions of the Department of Adult and Juvenile Detention.

Join our Training team!

The Department of Adult and Juvenile Detention (DAJD) is seeking a technically savvy, highly motivated individual to occupy the position of Administrative Specialist Ill for our Training Unit. We seek a detail-oriented, customer-focused, flexible, and self-motivated individual who works well with other team members. Focusing on superior service, the successful candidate will be instrumental in implementing and managing new digital solutions that will create easy to-use and effective mechanisms to track and retrieve staff training records.

About the department: The Department of Adult and Juvenile Detention (DAJD) is a professional and nationally recognized organization that supports safe, vibrant, and healthy communities in partnership with other criminal justice and human service agencies. DAJD operates the largest county jail in the State of Washington, housing an average daily population of more than 1500 inmates.

Special Duty & Term Limited Temporary Assignments: The temporary position is scheduled to last through August 2025; however, the exact duration may end earlier or be extended based on operational needs. Rate of pay will be in accordance with applicable bargaining agreements and/or Career Service Guidelines. Special Assignments do not confer any privilege, right of appeal, or right of position, transfer, demotion, promotion, or reinstatement, and can be revoked at any time with or without cause.

Job Duties

The job description is an overview and is intended to describe the general nature and level of work being performed. It is not to be an exhaustive list of all the functions and tasks required for this position.

• Provide exceptional customer service and support in assisting with information requests from the general public, command staff, County departments, internal, and external stakeholders;
• Prepare and maintain the Training Unit's Master Calendar annually and provide updates to the team as changes occur;
• Assist in the preparation/organization of DAJD's New Employee Orientations;
• Utilize SharePoint to organize and maintain records;
• Utilize various computer programs/databases to develop, maintain, update, enter/retrieve data related to training databases and electronic training files;
• Track employee attendance at King County safety classes (i.e., Defensive Tactics, ongoing training, Firearms qualifications, etc.);
• Maintain Outlook calendar information for Training Unit staff and multiple conference rooms, schedule and reserve locations for training sessions, and meetings;
• Maintain and update a NEOGOV database to include online training;
• Enter/track new-hire mandatory training in King County's training program(s);
• Identify, research, and resolve Training Unit issues, as needed; make recommendations, and or problem- solve situations;
• Compose and/or compile reports utilizing a variety of computer and database programs;
• Maintain and update schedules of activities, statistical charts, and graphs as needed for various functions/purposes;
• Maintain security and confidentiality of highly sensitive communications and information in all forms (written, verbal, and electronic) and of all related information and documents including files and records;
• Listen to customers and stakeholders, and use their feedback to improve or recommend appropriate changes to processes, services, and products;
• Responsible for performing other duties as assigned and needed to support the Training Unit.
  
  

Experience, Qualifications, Knowledge, Skills

• Three (3) years of full-time office work experience which includes one (1) year of experience working with complex processes in high quantity/high volume customer service and complex administrative functions.
• High School Diploma or GED.
• Must be proficient in the use of general office equipment, including copiers, printers, and scanners.
• Intermediate skill level utilizing Microsoft Office 365.
• A valid Washington State driver's license by time of hire.
  
  

We Are Looking For Someone Who Has

• Skill in providing consistent, accurate, friendly, and professional technical support to non-technical customers.
• Strong customer service skills including effective oral and written communication skills. Ability to use tact and discretion in difficult communications.
• Exceptional organizational skills including planning, prioritizing, attention to detail, ability to multitask, analytical skills, problem-solving, and time management skills.
• The maturity and responsibility to maintain secure and confidential information, addressing sensitive inquiries and complex issues.
• Must be able to work effectively with individuals from a variety of backgrounds and cultures.
  
  

Desirable Qualifications Include

• Experience monitoring employee training for a large organization.
• Experience working within the criminal justice/corrections field.
• Experience working with any of the following systems: NEOGOV, PowerDMS Suite, SharePoint, Adobe Suite,
• Advance skill level utilizing Microsoft Office 365.
  
  

Supplemental Information

WHO MAY APPLY: This position is open to all qualified candidates. Only the top selected candidates will be invited to interview. Applicants requesting Veteran's Preference must provide a scanned copy (pdf format) of their DD-214. Forms will be reviewed to determine eligibility.

HOW TO APPLY: Completion of the full King County application and supplemental questionnaire is required. Resumes or letter of interest alone WILL NOT substitute for a full application. A copy of your current resume and a letter of interest detailing your qualifications is required. If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.

SPECIAL REQUIREMENTS: Competitive candidates for this position might be required to take a computer-based skills proficiency assessment. If a skills assessment is administered, only the top selected candidates that have successfully passed the skills proficiency assessment will be invited to interview. It is a hiring requirement that all staff employed by DAJD successfully pass a thorough background investigations process, which includes fingerprinting, criminal history check, reference checks, and other tests as deemed necessary.

WORK LOCATION: The workspace for this position is located within the secure perimeter of the King County Correctional Facility (500 Fifth Avenue, Seattle WA 98104). A secondary workspace for this position is located inside the Maleng Regional Justice Center (620 W James Street, Kent WA, 98023) and may be used for days, or weeks at a time depending on the needs of the Training Unit.

WORK SCHEDULE: The current opening is for a 40-hour workweek. Candidates are required to be available to work Monday through Friday, 8:00 a.m. to 4:30 p.m. Schedule assignments are subject to the staffing needs of the department. This position is overtime eligible under the provisions of the federal Fair Labor Standards Act (FLSA),.

UNION MEMBERSHIP: This position is represented by Public Safety Employees Union, Non- Commissioned Employees.

DEPARTMENT CONTACT: Questions regarding this announcement or position may be directed to: Jackie Smith, Sr. Human Resource Analyst; Phone Number 206-263-3379; or via email at jacsmith@kingcounty.gov

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ , people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. Individuals interested in joining our team must be committed to racial, social, and economic equity. We welcome applications from people who will help us consistently demonstrate the values of equity, respect, and partnership.

Benefits

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs
  
  

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01

I understand that this opportunity is a Special Duty/Term Limited Temporary Assignment. The anticipated duration of the assignment is through August 2025.

• Yes
• No
  
  

02

Following is a series of supplemental questions designed to assess your job-related experience and qualifications. Please note that as part of the screening process, your responses will be reviewed in conjunction with your general application materials. The employment history detailed in your application materials must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process. The general employment application must be completed to include your work history. You are welcome to submit a resume as well; however, failure to provide a detailed work history on the general application may prohibit further consideration. Do you understand that your responses to the supplemental questions for this position must be supported by your general application materials?

• Yes
• No
  
  

03

Please indicate your level of proficiency utilizing Microsoft Office Suite (Word, Excel and Outlook). Note: a general description for beginner, intermediate, and expert proficiency has been provided. Please select the level of proficiency that accurately reflects your skill level. (The Department may choose to conduct a skills assessment).

• Beginner-able to open, create, save and modify documents
• Intermediate-create mailing lists and posters in Word, use Excel formulas and make calculations, and schedule meetings and create distribution lists in Outlook
• Expert- create complex databases, formulas, and pivot tables in Excel format and reuse headers and manage page layouts in Word; and import and export data and work with public folders in Outlook
• I do not have experience utilizing Microsoft Office Suite, but I would like the opportunity to learn.
  
  

04

Describe your experience using Microsoft Word, Excel, and Outlook (include how often and for what purposes you use EACH program). Please Note: This experience should also be reflected in your general application/work history.

05

How many years of office work experience do you have working with complex processes in high quantity/high volume customer service and complex administrative functions. (Please Note: This experience should also be reflected in your general application/work history).

• No experience
• Training only, or less than one year full-time work experience.
• More than 2 years but less than 3 years full-time work experience.
• More than 3 years but less than 4 years full-time work experience.
• Four or more years of full-time experience.
  
  

06

The Department of Adult and Juvenile Detention is firmly committed to a drug-free workplace. Employees of the department are prohibited from using illegal drugs. Should you be hired by the Department of Adult and Juvenile Detention, you acknowledge that you will adhere to the department's policies and rules regarding drug use.

• Yes
• No
  
  

07

Have you undergone the background investigation process for employment with the King County Department of Adult and Juvenile Detention within the last two years?

• Yes
• No
  
  

08

If yes, please specify the approximate date(s) and position(s) for which you previously went through the department's background process.

09

Are you least 20 1/2 years old at this time?

• Yes
• No
  
  

10

Do you possess a valid driver's license and/or can you obtain a Washington State driver's license by the date of employment?

• Yes
• No
  
  

11

PLEASE NOTE: A "yes" response to any of the remaining questions may automatically disqualify you from further consideration. Responses will be confirmed and verified in the course of the department's background investigation process. Do you understand that a "yes" response to the remaining questions may automatically disqualify you from further consideration.

• Yes
• No
  
  

12

In the last 3 years, have you been convicted of a domestic violence or a domestic violence-related crime?

• Yes
• No
  
  

13

Have you ever been disciplined in the workplace for sexual, racial, or other harassment or discrimination?

• Yes
• No
  
  

14

In the last 3 years, have you been convicted of Driving Under the Influence (alcohol or drugs)?

• Yes
• No
  
  

15

In the last 3 years, have you bought, sold, offered to sell, possessed, transported, manufactured, delivered or possess with intent to manufacture or deliver a controlled substance?

• Cocaine or crack
• Club drugs - Ecstasy, Ketamine, GHB, Rohypnol or MDMA
• Hallucinogens - PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin
• Opiates - Opium, Morphine or Heroin
• Stimulants - Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine
• Aerosols - Huffing paint or Nitrous Oxide (Whippits), or Khat
• Yes
• No
  
  

16

In the last 3 years, have you illegally used any other controlled substance or other illegal drugs/narcotics? For purposes of this question, illegal drugs/narcotics/controlled substances include, but is not limited to, the following: Cocaine or Crack

• Club drugs: Ecstasy, Ketamine, GHB, Rohypnol, or MDMA
• Hallucinogens: PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin
• Opiates: Opium, Morphine or Heroin
• Stimulants: Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine
• Aerosols: Huffing paint, Nitrous Oxide (Whippits), or Khat
• Yes
• No
  
  

17

Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? AND Do you possess the skills and abilities to qualify for this position?

• Yes, I was given a layoff notice from my Career Service role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
• No.
  
  

Required Question

Employer King County

Address King Street Center

201 South Jackson Street

Seattle, Washington, 98104

Phone 206-477-3404

Website http://www.kingcounty.gov/