Administrator II

Salary

$89,856.00 - $113,921.60 Annually

Location

Chinook Building 401 5th Avenue Seattle, WA

Job Type

Career Service, Full Time, 40 hrs/week

Job Number

2025SMD23660

Department

DPH - Public Health

Division

Community Health Services

Opening Date

02/11/2025

Closing Date

2/25/2025 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

Z3 : KC Personnel Guidelines

Full- or Part-Time

Full Time

• Description
• Benefits
• Questions
  
  

Summary

The Community Health Services (CHS) Division of Public Health—Seattle & King County is seeking an Administrator II to provide administrative and confidential support to the CHS Division Director. This position plays a key role in the division and is responsible for a wide range of advanced administrative and coordination duties such as organizing productive meetings, managing calendars, and ensuring smooth operation of our daily activities. This career service position offers a hybrid work schedule, premium benefits, and a values and strengths-driven, collaborative work environment.

Commitment To Equity and Social Justice

Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months.

Work Schedule

This position is designated non-exempt from the provisions of the Fair Labor Standards Act and is not overtime eligible. This is a full-time position, and the typical work week is Monday – Friday, 8:00 a.m. to 5:00 p.m.

Work Location

This position is hybrid with a combination of home-based telework and onsite work at the Chinook Building located at 401 Fifth Ave., Seattle, WA 98104. Position will require at least 1-2 days per week in the office and will need to be able to come in for meetings as needed.

Teleworking

Some of the work associated with this position will be performed through teleworking, and will report to office location and to meetings as needed. Travel to other work locations may be necessary. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.

Job Duties

• Work closely with CHS Division Director to prioritize tasks, projects, and requests.
• Develop and coordinate programs or projects for CHS.
• Participate in strategic planning efforts and help develop and/or revise policies and procedures for assigned work unit.
• Research and analyze financial data, including identifying revenues, expenditures and discrepancies and conducting some basic forecasting; prepare financial reports and make corrections within established parameters.
• Analyze and evaluate data for assigned research projects and technical systems, assess program models and prepare summary reports.
• Interpret and provide management with information on current administrative policies and procedures and legislation.
• Develop routine contract specifications, including scope of work.
• Participate in planning and marketing and in providing business and support services for assigned work unit.
• Develop and manage a project of limited scope within work unit.
• Make presentations and respond to questions from community groups and the general public.
• Prepare presentation materials and publications for internal use.
• Provide lead direction to assigned staff on a project basis.
• Other duties as assigned, including but not limited to, copying/publishing of documents, ordering and distribution of supplies and office equipment.
  
  

Required

Experience, Qualifications, Knowledge, Skills

• Direct experience providing administrative, technical, clerical, and customer service support functions in a fast-paced environment.
• Demonstrated ability to communicate effectively and professionally, orally and in writing to all levels of the organization and the public.
• Excellent written communication skills that include knowledge of proper English grammar, usage, punctuation, and spelling; ability to proofread and make appropriate edits.
• Exceptional planning, prioritization, time-management, and organizational skills.
• Experience demonstrating the ability to work on multiple projects or tasks simultaneously and producing high quality deliverables in timely manner.
• Strong interpersonal and human relations skills, ability to establish and maintain effective working relationships and to present information in a tactful and diplomatic manner.
• Ability to handle administrative details independently, while exercising good judgment in keeping management and team members adequately informed.
• High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the County.
• Intermediate to advanced knowledge and skills using software products such as Microsoft Office suite (Word, Excel, PowerPoint, and Outlook).
• Knowledge of the operation of basic office equipment, including copier, fax machine, personal computer, printer, projector, scanner, etc.
• Skill in basic research and information gathering and knowledge of basic financial principles and practices.
• Experience using SharePoint; experience gathering and analyzing data and creating and managing databases desired.
• Demonstrated punctuality and dependability in daily attendance.
  
  

Desired

• Demonstrated knowledge of and expertise in principles and processes of public health, health equity and social determinants of health related to identified population needs.
• Skills in the use of data and project management software.
• Basic knowledge of financial principles and practices.
  
  

Supplemental Information

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ , people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Who May Apply

This Career Service position is open to all qualified external and internal applicants.

Application Process

The following items are required to be considered for this vacancy:

• NeoGov Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
• Resume (Outlining relevant experience)
• Cover Letter (Expressing interest in this position)
  
  

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment.
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en.
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.
• If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.
  
  

Union Membership

This position is not represented by a labor union.

Contact

For questions about this recruitment, please contact Salyse Duckworth, HR Analyst at sduckworth@kingcounty.gov.

Benefits

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs
  
  

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01

Do you have direct experience providing administrative, technical, clerical, and customer service support functions in a fast-paced environment?

• Yes
• No
  
  

02

If you answered yes to the question above, please briefly describe your experience, years of this type of work and where you acquired this background. If you answered no, please type N/A.

03

Describe your proficiency in using Microsoft Office 365 tools to support operations (Teams, Word, Outlook, Excel, SharePoint):

• No experience.
• Intermediate.
• Skilled.
• Advanced.
  
  

04

Please briefly describe your proficiency in using Microsoft Office 365 tools to support operations (Teams, Word, Outlook, Excel, SharePoint). If you do not have this experience, please type N/A.

05

Confidentiality and discretion are key skills for this position. Please explain your experience with maintaining confidentiality. If you do not have this experience, type N/A.

06

What does it mean for you to have a commitment to equity and social justice? Please provide an example of how you’ve demonstrated that commitment.

07

Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? AND Do you possess the skills and abilities to qualify for this position?

• Yes, I was given a layoff notice from my Career Service role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
• No.
  
  

08

If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question

Employer King County

Address King Street Center

201 South Jackson Street

Seattle, Washington, 98104

Phone 206-477-3404

Website http://www.kingcounty.gov/