Office Coordinator & Receptionist

Salary

$27.03 - $34.40 Hourly

Location

Seattle, WA

Job Type

Special Duty Assignment or Term Limited Temp (TLT)

Job Number

2025-23713

Department

DNRP-Natural Resources & Parks

Division

Director's Office

Opening Date

02/04/2025

Closing Date

2/18/2025 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

F1A : L117-Admin

Full- or Part-Time

Full Time

Hours/Week

40 hours/week

• Description
• Benefits
• Questions
  
  

Summary

The 6th Floor Collaboration Center is a new initiative for the DNRP and we are leading the way for other departments in the county on innovative ways to support a hybrid workforce. This role will contribute to creating a culture that is welcoming, productive, and community-building. Shape the role as you go and help build something amazing! This position plays a pivotal role in ensuring smooth operations and providing exceptional service to visitors and employees. The position’s key responsibilities will include assisting with emergency response procedures, supporting event logistics, and maintaining office functionality, all while ensuring safety and seamless coordination across the space. This role requires strong organizational, customer service, and multitasking skills to manage both administrative tasks and direct interactions with coworkers and visitors.

About The Team

Join the 6th Floor Collaboration Center team of talented professionals who cultivate and maintain a welcoming, community-focused work environment for DNRP employees. The 6th Floor Collaboration Center is a co-working space where employees from all divisions of the DNRP come to collaborate on incredible projects that support communities and environments within King County.

Commitment To Equity, Racial And Social Justice

King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As an Office Coordinator and Receptionist, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity.

Apply now for a rewarding career at King County Department of Natural Resources & Parks (DNRP). Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities. Enjoy training, comprehensive benefits, and growth opportunities.

Job Duties

What You Will Be Doing:

• Visitor Reception & Customer Service: Welcome and direct visitors to appropriate areas, answer inquiries, and provide guidance as needed. You will also offer customer service to 6th-floor users, ensuring a welcoming and efficient environment.
• Office Operations: Maintain office supplies on the 6th floor, support printer and plotter functionality, and oversee daily mail sorting, package reception, and signing for deliveries.
• Onboarding & Administrative Support: Provide onboarding tours for new members and visitors, helping them navigate the space. Additionally, you will support general office administration including posting daily schedules and connecting employees with division-specific administrators.
• Event Logistics Support: Coordinate event schedules, assist with event setup and tear-down, handle signage, and manage calendars for meeting and event spaces.
• Tech Support: Offer basic tech assistance to users on the 6th floor to ensure smooth operations.
  
  

Experience, Qualifications, Knowledge, Skills

Qualifications You Bring:

This position requires a proactive, service-oriented individual who can maintain efficiency and professionalism while supporting a wide range of administrative duties in a fast-paced coworking space.

• Previous experience in office administration, customer service, or facilities management is highly desirable.
• Maintain inventory, order, collect and distribute supplies.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent customer service skills, with the ability to interact professionally and courteously with visitors, employees, and management.
• Demonstrated ability to communicate effectively with the public.
• Must be able to tactfully handle information requests and complaints from a diverse range of customers and demonstrate diplomacy and strong customer service skills.
• Commitment to advancing King County’s Equity, Racial, and Social Justice priorities.
• Strong knowledge and skills using Microsoft Word, Excel, and Outlook; working knowledge and experience with, PowerPoint, Teams, and SharePoint.
• Strong written and verbal communication skills, with attention to detail for scheduling, signage, and general correspondence.
• Ability to lift up to 25 pounds occasionally (e.g., for mail/package handling or event setup).
• Experience or familiarity with coworking environments is a plus.
• Must be available to work during regular office hours with occasional flexibility required for events or emergencies.
  
  

Competencies You Bring

• Customer Focus - Building strong customer relationships and delivering customer-centric solutions.
• Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Cultivates Innovation - Creating new and better ways for the organization to be successful.
• Interpersonal Savvy - Relating openly and comfortably with diverse groups of people.
• Optimizes Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations.
  
  

Supplemental Information

Working Conditions

• Work Location: Employees in this role work on site at 201 S. Jackson Street, Seattle, WA, 6th floor Collaboration Center.
• Requirement: Employees must reside in Washington State and be within a reasonable distance to King County worksites to meet onsite reporting requirements.
• Work Schedule: This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible.
• Union Representation: Teamsters Local 117 - Admin
• Duration: This recruitment aims to fill a Special Duty Assignment or Term-Limited Temporary (TLT) position with an anticipated duration of 2 years.
  
  

Application And Selection Process

We welcome applications from all qualified applicants. We value diversity, diverse perspectives and life experience and encourage people of all backgrounds to apply. Application materials will be screened for clarity, completeness and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.

To Apply, Submit a

• Complete Application
• Resume
• Cover Letter
• Responses to the supplemental questions
  
  

Note: Additional documents won't be considered during minimum qualification screening.

Who to Contact: For more information regarding this recruitment, please contact Diana Eberly at diana.eberly@kingcounty.gov

Discover More About DNRP: Visit our DNRP website, explore an interactive map of our recent accomplishments and check us out at Facebook, X (formerly Twitter), LinkedIn, TikTok, Instagram, YouTube and Keeping King County Green News.

Sign up for Job Alerts to be notified of additional career opportunities with King County. Select the Natural Resources category for DNRP opportunities and explore other categories of interest.

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ , people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.

Benefits

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs
  
  

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01

Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? AND Do you possess the skills and abilities to qualify for this position?

• Yes, I was given a layoff notice from my Career Service role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
• No.
  
  

02

If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

03

How many years of customer service experience do you possess?

• None
• One Year
• Two years but less than three
• Over three years
  
  

04

What computer programs are you proficient in using? Please check all that apply.

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Internet
• None of the above
  
  

05

Please describe your abilities and skills related to using Microsoft Outlook , how often you use the program, and the most complex or innovative ways you have used Outlook in the past. If you have managed calendars for others, please describe that experience as well. (250 words or less)

Required Question

Employer King County

Address King Street Center

201 South Jackson Street

Seattle, Washington, 98104

Phone 206-477-3404

Website http://www.kingcounty.gov/