What are the responsibilities and job description for the Supplier Program Manager (Project/Program Manager III) position at King County, WA?
Summary
The person selected for this role will be dedicated to supporting and optimizing our supplier program within the Procurement & Payable Section. The role reports to the Organizational Support and Communications team supervisor and will follow a hybrid work model, requiring two days in the office at King Street Center. The ideal candidate will be skilled in using King County’s E-Procurement system and possess a strong ability to manage supplier relationships, process improvements, program and project management, change management, and cross-functional collaboration. Training will be provided to ensure high proficiency in supplier program tasks.
Scope Of Job Duties
Position Information
The Application/Selection Process: The recruitment for this position is open to all qualified candidates. A completed King County Application is required. Please fill in the application with the same relevant experience as your resume/cover letter. Applicants from this recruitment may be used to fill future opportunities in this job classification. We highly recommend that you also provide a resume and cover letter addressing how you meet the minimum qualifications and why you are interested in this position.
The selection process typically consists of a screening interview, video interview, and reference checking. For some positions the process may also include skill testing, writing samples or additional interviews. Candidates will be updated on the status of their application via the email address used to apply.
Note: Online applications are preferred. However, if you cannot apply online, go to www.kingcounty.gov/jobs for other options.
If you have any questions or concerns while applying, please contact: Liz Callahan, Senior HR Analyst, Email: Liz.Callahan@kingcounty.gov
Supplemental Information
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ , people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Benefits
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
I understand that I must reside in Washington state and within reasonable distance from the King County worksite to respond to workplace reporting requirements.
I understand that the work associated with this position will be hybrid with approximately 2 days in office per week. Please type "Understood" to confirm.
05
Are you currently an active King County employee that has passed probation?
- This recruitment is to fill a Special Duty Assignment and is open only to King County career service employees who are not currently on probation. This SDA position is anticipated to end April 2026.
The person selected for this role will be dedicated to supporting and optimizing our supplier program within the Procurement & Payable Section. The role reports to the Organizational Support and Communications team supervisor and will follow a hybrid work model, requiring two days in the office at King Street Center. The ideal candidate will be skilled in using King County’s E-Procurement system and possess a strong ability to manage supplier relationships, process improvements, program and project management, change management, and cross-functional collaboration. Training will be provided to ensure high proficiency in supplier program tasks.
Scope Of Job Duties
- Serve as a primary point of contact for supplier program inquiries, ensuring effective communication and administration of supplier-related tasks within the E-Procurement system.
- Coordinate and attend all Trade Shows as outlined in P&P’s 2024 Trade Show plan; develop the 2025 trade show strategy.
- Provide support, guidance, and business requirements for E-Procurement tickets affecting the supplier community.
- Maintain and update E-Procurement Supplier Portal User Guides as needed.
- Coordinate and facilitate monthly Supplier Orientations on How to do Business with King County.
- Maintain update Supplier Orientation metrics.
- Research, resolve, and respond to supplier and customer inquiries related to supplier registration, E-Procurement tools, and resources.
- Deliver exceptional customer service by supporting and guiding both internal and external stakeholders within the supplier program.
- Coordinate and execute change management activities affecting suppliers when updates and changes occur in the E-Procurement system.
- Ensure compliance with federal, state, and county rules and regulations, following established procedures and processes.
- Utilize various tools and systems to accurately manage the supplier program, including MS Teams, OneNote, MS Outlook, AirTable, and spreadsheets for tracking and reporting.
- Apply Lean tools and principles to drive process improvements, enhance productivity, and support a streamlined, efficient government procurement system.
- Manage competing priorities while staying focused on milestones and program objectives.
- Perform other duties as assigned.
- Proficiency in E-Procurement systems and experience with supplier program administration.
- Strong organizational and multitasking abilities in a fast-paced work environment.
- Excellent communication and interpersonal skills to effectively engage internal and external stakeholders.
- Demonstrated problem-solving abilities and a continuous improvement mindset.
- Strong communication, interpersonal, writing, and customer service skills.
- Intermediate level of technology proficiency using MS Office Productivity tools in your daily work.
- Ability to manage your time and adapt to changing priorities, work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products.
- Ability to work with people from diverse backgrounds.
- Experience using Zoom platform to conduct trainings and meetings.
- Experience with public procurement
- Experience with public speaking to big groups and/or facilitating large training sessions
- Experience with LEAN processes and principles
- Experience with SharePoint, MS Teams and other collaborative online tools
Position Information
- Work Site Details: The work associated with this position will primarily be hybrid. In office requirements are set to 2 assigned days per week. This may change as required by King County business needs and for meetings/events.
- Location Requirement: Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
- Work Schedule: This position is exempt from the provisions of the Fair Labor Standards Act and therefore is not overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. - 5:00 p.m. Monday through Friday.
- Union Representation: This position is not represented.
The Application/Selection Process: The recruitment for this position is open to all qualified candidates. A completed King County Application is required. Please fill in the application with the same relevant experience as your resume/cover letter. Applicants from this recruitment may be used to fill future opportunities in this job classification. We highly recommend that you also provide a resume and cover letter addressing how you meet the minimum qualifications and why you are interested in this position.
The selection process typically consists of a screening interview, video interview, and reference checking. For some positions the process may also include skill testing, writing samples or additional interviews. Candidates will be updated on the status of their application via the email address used to apply.
Note: Online applications are preferred. However, if you cannot apply online, go to www.kingcounty.gov/jobs for other options.
If you have any questions or concerns while applying, please contact: Liz Callahan, Senior HR Analyst, Email: Liz.Callahan@kingcounty.gov
Supplemental Information
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ , people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Benefits
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 12 paid holidays each year plus two personal holidays
- Generous vacation and paid sick leave
- Paid parental, family and medical, and volunteer leaves
- Flexible Spending Account
- Wellness programs
- Onsite activity centers
- Employee Giving Program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
- Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
- No.
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
I understand that I must reside in Washington state and within reasonable distance from the King County worksite to respond to workplace reporting requirements.
- Yes
- No
I understand that the work associated with this position will be hybrid with approximately 2 days in office per week. Please type "Understood" to confirm.
05
Are you currently an active King County employee that has passed probation?
- Yes
- No
- Required Question
