What are the responsibilities and job description for the Transit Administrative Support Specialist III position at King County, WA?
Salary : $62,566.40 - $79,331.20 Annually
Location : Seattle, WA
Job Type : Special Duty Assignment or Term Limited Temp (TLT)
Job Number : 2025SW23812
Department : MTD - Metro Transit
Division : Mobility
Opening Date : 02 / 20 / 2025
Closing Date : 3 / 6 / 2025 11 : 59 PM Pacific
FLSA : Non-Exempt
Bargaining Unit : C2 : PROTEC17-Transit Admin Support
Full- or Part-Time : Full Time
Summary
About Metro Transit's Mobility Services Mobility Services operates in the Contracted Services section of King County Metro Transit and provides many public transportation services beyond traditional Metro bus service. Established services fill transportation gaps and include public rideshare (Vanpool) and community-based and flexible services (DART, CAT, Community Van, and Metro Flex). Mobility Services partners with jurisdictions, schools, employers, neighborhoods, and community groups to provide innovative services bringing service to areas of King County without the infrastructure, density, or land use to support traditional Metro bus.
Mobility Services is seeking a self-motivated individual with office administration experience, good judgement, and an eye for accuracy to provide administrative support to the Mobility Services Supervisor and staff on the Mobility Services (MS) and Finance & Performance (FP) work teams throughout Contracted Services (CS).
There are four core task area expectations for the Transit Administrative Specialist III position in Mobility Services which include 1) office administration, 2) fiscal control, 3) customer service and 4) clerical duties, detailed below.
This position reports directly to the Supervisor of Mobility Services and provides administrative support needs for staff in Mobility Services and Finance Performance (FP) which includes approximately 42 positions representing five distinct Local 17 contracts. Mobility Services staff work in a hybrid environment including telecommuting and on-site at King Street Center (KSC) in Seattle and the Vanpool Distribution Center (VDC) in Redmond.
This position requires reporting in-person to KSC office several days per week to provide temporary duty training and oversight, receipt of goods, general office coordination and mail processing. This position will also provide backup support for the Contracted Services Administrator I, during absences.
This recruitment will be used to fill one SDA / TLT position that is expected to last up to 6 months and may be extended. In addition, this selection process may be used to generate an eligibility pool for future SDA / TLT vacancies that may occur in this classification within this workgroup. The eligibility pool will be retained for 12 months from the date of posting and may be used at the discretion of the hiring authority.
Job Duties
Applying equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work is a daily responsibility and a foundational expectation for all King County employees. As the TASS III , you will be responsible for :
Office Administration - Office Oversight
- Maintain confidential manual and automated records including personnel files, contract timelines, payroll, Peoplesoft HR data; track hire dates, probation timelines, automatic step increases and temporary staff.
- Utilize Peoplesoft templates to create and track Personnel Change Notices (PCN) and Personal Data Changes. Monitor when PCN needs to be submitted and determine correct coding to reflect employee pay and / or benefits. Initiate, process and track.
- Responsible for scanning personnel documents into LaserFiche and Content Manager, adding retention schedules, and following established naming conventions.
- Maintain Master Files, program contracts and other files.
- Maintain Records Retention system.
- Prepare all Oracle requisitions for approval and track Material Receipts.
- Process In-office mail, order supplies, receive packages, and distribute them.
- Help keep staff aware of administrative requirements.
Fiscal Control
Customer Service
Clerical Duties
Other Duties as Assigned.
Experience, Qualifications, Knowledge, Skills
We are looking for candidates who meet the following minimum qualifications :
Desirable Qualifications
Supplemental Information
Required Application Materials
Applicants will be screened for competitiveness, completeness, and written communication skills. The most competitive candidates may be invited to participate in testing and one or more interviews. Final offers are contingent on successful completion of reference checks and / or file review. Current Career Service represented TASS III and applicants in this bargaining unit will receive first consideration.
Work Location
The work associated with this position will be hybrid with a combination of teleworking and onsite work as needed. The office location is at King Street Center (201 S. Jackson St., Seattle, WA). Employees must reside in Washington state and within a reasonable distance of their King County worksite to respond to workplace reporting requirements.
Work Schedule
The work week is normally 40 hours, Monday through Friday. Alternative work schedules may be possible. This position is non-exempt from the provisions of the Fair Labor Standards Act, and therefore is eligible for overtime pay.
Union Membership : PROTEC 17
Job Code : 421801
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact : Sianna Weicuss,
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principleswe are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ , people living with disabilities, and veterans.
The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office . King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs :
Life and disability insurance : employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
Retirement : eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
Transportation program and ORCA transit pass
12 paid holidays each year plus two personal holidays
Generous vacation and paid sick leave
Paid parental, family and medical, and volunteer leaves
Flexible Spending Account
Wellness programs
Onsite activity centers
Employee Giving Program
Employee assistance programs
Flexible schedules and telecommuting options, depending on position
Training and career development programs
For additional information about employee benefits, visit our
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE : Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and / or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
Are you a current Career Service TASS III applying for a lateral SDA opportunity?
Are you applying as a current Career Service employee represented under PROTEC 17 that has passed their initial probationary period?
Please identify which of the minimum qualifications for this position you possess. (Please check all that apply)
Please identify below which, if any, of the desired qualification for this position you possess. (Please check all that apply)
MTD -Do you have any relatives who work for King County's METRO Transit Department?
MTD - If you answered "yes" to the previous question, please provide the Division of King County Metro that they currently work in. Select all that apply.
MTD - Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? ANDIs this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? ANDDo you possess the skills and abilities to qualify for this position?
MTD - If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided : 1. The title you held when you received your layoff notice2. The department you worked in3. The effective date of your layoff
I certify that the statements made by me on the application and supplemental questions are, to the best of my knowledge, true, complete and correct. I understand that any misrepresentation or material omission of fact on this or any other document required by King County may constitute grounds for rejection, or if employed by King County, for disciplinary measures, including dismissal.
Required Question
Salary : $62,566 - $79,331
