Executive Assistant

The Department of Executive Services – King County International Airport is searching for a seasoned professional to provide executive-level support to the Airport Director and Deputy Airport Director. This role serves as a key member of the office administrative team. 

This role involves daily interaction with the organization at all levels as well as external contacts. Successful candidates for this role will be self-starters who have excellent interpersonal skills, a keen attention to detail, an ability to work in a fast-paced environment, and solid background in providing executive-level support. 

ABOUT KING COUNTY INTERNATIONAL AIRPORT (BOEING FIELD) 

KCIA is one of the busiest primary non-hub general aviation airports in the nation. Located just four miles south of downtown Seattle, it averages 180,000 aircraft operations each year. KCIA ranks among the most successful public investments in state history. The airport's annual economic impact is $3.5 billion - supporting more than 16,000 jobs and providing $1.8 billion in labor income in the county. KCIA promotes the health of the aviation industry by establishing pipelines for employment and for employee development.

As a general aviation airport, KCIA serves small, commercial passenger airlines, cargo carriers, including UPS, private aircraft owners, helicopters, corporate jets, and military and other aircraft. It is also the final delivery center for the Boeing Company's 737 aircraft and serves as the company's military flight center along with other Boeing operations. The Museum of Flight is located on the airport property with a wide variety of aircraft and exhibits showcasing aviation history. KCIA frequently is host to celebrities and dignitaries, who prefer Boeing Field because of its proximity to downtown Seattle and convenient connections to other business districts in the region. Due to its proximity to Lumen Field, T-Mobile Park, and other sports venues, many teams prefer to use KCIA when playing in Seattle. To learn more about King County International Airport please visit kingcounty.gov/airport.

Scope of Job Duties: To be considered for this opportunity, you must demonstrate knowledge, skill and ability to: 

• Manage the day-to-day administrative affairs of the director and deputy director. Schedule all appointments and other commitments. Provide the Director and Deputy Director with background information and/or supporting documents in preparation for scheduled appointments, meetings, speaking engagements, conferences, and interviews.  Assist other section managers with scheduling support as necessary.
• Maintain an efficient flow of information between all levels of the director's internal and external contacts on a wide spectrum of the organization's plans and priorities. Prepare and distribute relevant materials for meetings.
• Be the first point of contact for incoming calls to the Director/Deputy Director, determining nature of call and whether it requires the attention of the Director or Deputy Director.
• Review all incoming communication, prioritizing and determining its disposition. Direct mail to appropriate internal staff with instructions and/or suggestions for preparation of a reply. Draft responses for signature based on knowledge of their activities, interests, priorities and issues.
• Review, proofread, and format all correspondence prepared signature to ensure accuracy and completeness, etc. as well as consistency with organizational policy. Follow up with staff to ensure deadlines are met.
• Make and review all travel arrangements for the Director and Deputy Director. Prepare the itinerary, confirm lodging and transportation, and processes travel reconciliation. Review all travel requests from divisions/offices to ensure policy compliance and accuracy. Experience with Concur is a plus!
• Manage the electronic (ERMS) and physical records of the Director and Deputy Director and serve as their section lead for SharePoint.
• Serve as office manager for the director’s office. Manage office financial transactions and accounts management including assisting in Accounts Payable/Receivables, and payroll processing.
• Support the Airport Roundtable Advisory Committee and Roundtable facilitator.

WE ARE LOOKING FOR CANDIDATES WHO:

• Have a strong background supporting an Executive Director, Director/CEO, COO, or other similar senior-level executive and demonstrated ability maintain confidentiality and use of good judgment in making independent decisions with a high degree of tact and diplomacy, OR an equivalent background of education and experience.
• Has business acumen. Is proactive and able to manage a high volume of diverse assignments and projects. Can handle multiple competing priorities and maintain attention to detail.
• Have meticulous grammar, editing and writing, presentation and communication skills.
• Are knowledgeable about how large organizations work, including how to get things done through formal and informal channels.
• Can be flexible and adapt as required, while working in a multi-faceted and sometimes ambiguous environment. Can adjust schedule to accommodate early or late meetings on occasion.
• Are confident and approachable. Is comfortable and composed in situations with all levels of the organization.
• Possess strong ability to navigate through potentially conflicting stakeholder perspectives.
• Are proficient and comfortable with the use of office productivity software and relational databases in their daily work. (The county uses Microsoft Office, PeopleSoft HCM and Oracle EBS).
• Possess initiative and resourcefulness; can be relied on to maintain the confidentiality of sensitive communications. 
• Can think critically to identify and resolve issues independently with a solid sense of accountability and sound personal judgment.
• Able to communicate respectfully and effectively, both orally and in writing, with individuals from diverse backgrounds. 

This position will work onsite at the King County International Airport. 

This is an appointed position.

Why King County? 

• Competitive – healthcare plans
• Free – transportation options
• Manager Support – structured employee assistance program
• Paid – vacation time (in addition to paid holidays)
• Paid – sick leave
• Deferred – compensation plan
• Twelve – paid holidays
• Awesome Employee Giving Program

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ , people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

Are you ready to APPLY? 

The recruitment for this position is open to all qualified applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume. If you have any questions, please contact Jen Irwin, Talent Management Supervisor, by e-mail at jirwin@kingcounty.gov, or by phone at 206-263-0601. Connect with Jen on LinkedIn.

Salary : $4