What are the responsibilities and job description for the Harborview Administrator II position at King County?
Summary
King County's Department of Executive Services (DES) has an opportunity for an Administrator II to work within the Harborview Bond Program Office. This three-year TLT position will provide professional administrative support to senior program personnel and will be integral to helping deliver one of the largest capital projects in King County history. The position functions with a considerable degree of independence and judgment, and will interface with a range of County officials, Harborview Medical Center staff, as well as the project's interested parties, consultants, and contractors.
The position will report to the Bond Program Office Project Section Manager. This role requires a confident self-starter with a keen attention to detail, ability to thrive in a fast-paced environment, solid time management skills, and a willingness to decline requests that compete with higher priorities. The position is a vital member of a highly collaborative, diverse, and robust professional Bond Program team.
About Harborview Medical Center
Harborview Medical Center is a comprehensive health care facility owned by King County Government, governed by a County-appointed Board of Trustees, and managed by the University of Washington School of Medicine. Its primary mission is to provide high quality to the indigent and under-served residents of King County. In serving a four-state region, Harborview is home to the nationally renowned level-one trauma center, and the Medic One Emergency Response Unit which was established as one of the country's first paramedic response programs. Many of Washington State's emergency medical service technicians are trained at Harborview. The Medical Center combines state-of-the-art emergency medical services with general medicine and specialty clinics, including centers of excellence in burn, neurosciences, ophthalmology, infectious disease, and rehab therapy. Harborview Medical Center is the designated disaster control hospital for the region.
Over the years Harborview’s medical facilities have expanded and changed to meet the demands of a growing population and progress in the fields of patient care, medicine, and technology. The current campus spans 13 acres and multiple buildings connected by underground tunnels.
In 2020 the voters of King County approved $1.74 billion in bond funding to support new facilities at Harborview Medical Center. The resulting Harborview Bond Program will build over one million square feet of new and renovated spaces. The new facilities will include construction of a new-high rise inpatient bed tower, and a new behavioral health building. Seismic renovations to the Center Tower and Harborview Hall will increase capacity for supportive services and respite beds. Additional upgrades are designated throughout various facilities, including a full renovation of the Pioneer Square Clinic. The Harborview Bond Program will impact the entire campus including new street and helipad access. The work is expected to extend over a minimum 8 years and the campus will remain operational 24/7 throughout the duration of the work.
Commitment to Equity and Social Justice
As the only county in the United States named after one of the most influential civil rights leaders in our nation’s history, Martin Luther King, Jr. County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the artistic and social traditions of many cultures.
We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change.
Job Duties
To be considered for this opportunity, you must demonstrate the skills and ability to:
- Provide program Information and support to a range of decision makers Including cabinet-level, executive-level, elected officials.
- Actively manage the calendars of the Program Section Manager and the Program Support Manager. Coordinate schedules with County, Harborview Medical Center, UW Medicine, consultants, and various vendors.
- Prepare professional documents, presentation, agendas, and meeting minutes for publication to the public and/or use within the bond team.
- Document and disseminate discussions and decisions that arise from bond program various levels of bond program leadership.
- Facilitate high level meetings and workshops that Include working groups, consultants, and Internal/external partners; and perform follow up on action Items.
- Monitor and respond to legislative directives and prepare Initial drafts and relevant reports. Monitor changes and assure that documents are of high-quality.
- Manage the review/comment process for Bond project documents.
- Provide on and off-site event planning and coordination.
- Provide project support as needed.
- Other duties as assigned.
Experience, Qualifications, Knowledge, Skills
We are looking for a Candidate who:
- Have strong experience working on highly visible programs and Initiatives, Involving numerous interested parties and community groups.
- Have the ability to support the senior level management team during coordination of services with project management firms, consultants, and contractors.
- Are knowledgeable about how large multi-faceted programs work, including the processes required to accomplish the work.
- Are proactive and able to coordinate a high volume of diverse assignments. Can handle multiple competing priorities and maintain attention to detail.
- Have strong editing, writing, presentation, and communication skills.
- Provide leadership on all facets of day-to-day project office administration, including ordering supplies, booking travel, and assisting with staff needs.
- Direct the efforts for ESJ matters and actively promotes King County True North values with staff and contractors.
- Comfortable working at all levels of the organization including with community groups, senior leadership, and elected officials.
- Can be flexible and adapt as required, while working in a multi-faceted and sometimes ambiguous environment.
- Possess strong ability to navigate through potentially conflicting stakeholder perspectives.
- Highly skilled at developing and managing document control and Information management systems for large organizations.
- Have knowledge of and are proficient at working with Unifier, Procore, and Microsoft Project
Supplemental Information
Who may apply: All qualified candidates are welcome to apply.
Work location: 3-5 days per week in person at either King County Chinook Building, 401 5th Avenue, Seattle, WA 98104 or Harborview Medical Center, 325 9th Ave, Seattle, WA 98104.
Work schedule: The typical workweek is Monday-Friday 8:00 a.m. - 5:00 p.m. This position non-exempt and is eligible for overtime compensation.
Forms and material required: To apply for this position, you must complete a king county application. You are encouraged to include a resume and cover letter with your application. The King County application is available online at www.kingcounty.gov/jobs. Please note - do not leave sections of the online application incomplete with the notation "see resume". For further inquiries regarding this recruitment, please contact Jessica Mango at Jmango@kingcounty.gov or 206-477-9082.
Selection process: Application materials will be screened for clarity, completeness, and qualifications. An initial phone screen may be used to identify and short list competitive candidates. The selected applicants will be screed by a panel of County employees and non-County partners. The most qualified candidates will participate in a final in person interview panel with program leadership. Reference checks will be conducted for final candidates.
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ , people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
