Project Control Specialist

King County Metro Transit is hiring a forward-thinking and detail-oriented Project Control Specialist (Project Control Engineer I) to join a dynamic work group within the Capital Division. As a Project Control Specialist, you will play a crucial role in providing contract and project administration services within the Project Controls Office, ensuring the success of Metro's Capital Improvement Program (CIP).

Metro's CIP is a cornerstone of our long-term vision to harness the power of public transit, fostering healthier communities, greater equity, a thriving economy, and a sustainable environment. Join Metro and help drive this vision forward as a Project Control Specialist! 

Recruitment Information:

This recruitment will fill a Term Limited Temporary/Special Duty Assignment (TLT/SDA) position. Additionally, this selection process may generate an eligibility pool for future SDA or TLT vacancies within this classification in the Capital division. The eligibility pool will be retained for 12 months from the date of selection and may be extended and used at the discretion of the hiring authority.

Who may apply:

We are only accepting applications from current King County employees. Please refer to the "Supplemental Information" section of this job bulletin for the required application materials.

Questions? If you have questions regarding this position or recruitment, please contact Angela Alcaraz, Sr. Talent Advisor at aalcaraz@kingcounty.gov. 

Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role you will apply equity and social justice principles to all aspects of the work. You will also: 

• Review and analyze invoices to ensure compliance with contract terms, standard work, and policies. Process payments, including packaging, routing, and tracking required documents for approval. DocuSign is used to secure required approvals per established Capital Division Sub-Delegation of Signature Authority.
• Gather and maintain required data for assigned contracts in the contractor payment system within Metro Transit's Capital Management Reporting System (CMRS).
• Conduct compliance review, draft, and route work order agreements, change orders, and amendments, including supporting documentation for approval.
• Maintain and update various logs (submittals, request for information, change orders and amendments, etc.).
• Prepare closeout documentation or checklists as required by contract, policies, or regulatory requirements. Secure lien releases. Coordinate with state agencies for outstanding closeout documentation.
• Create requisitions (utilizing Oracle EBS) receipts and respond to internal and external inquiries for payment information.
• Assist in the preparation of regular or ad hoc reporting.
• Responsible for inputting data into the standardized template (MS Project) used to track and monitor capital projects.
• Furnish input on existing or assist with the development of new standard works and processes for the workgroup.
• Participate in discussions at team and unit meetings on various Equity and Social Justice topics.
• Perform other contract and project administration duties and related tasks as assigned.

We are looking for candidates who meet the following Minimum Qualifications:

• At least one year of experience performing contract administration, project administration, or project controls duties within an architecture/engineering/planning or construction setting.
• Exceptional organizational skills and attention to detail, with the ability to complete tasks or assignments within specified deadlines.
• Demonstrated ability to work effectively and respectfully within a diverse team, establishing and maintaining strong working relationships with individuals from various positions, cultures, and backgrounds.
• Commitment to behaviors that reflect fairness, respect, inclusiveness, integrity, and ethical conduct.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, Teams, and SharePoint.
• Valid Washington State driver’s license (or ability to obtain one upon hire) or the ability to travel to off-site locations as needed.
• A bachelor’s degree in engineering, business administration, or a closely related field, or any equivalent combination of experience and education that provides the necessary skills, knowledge, and abilities required to perform the work.

Desired Qualifications (not required):

• Certificate(s) or certification(s) in public works procurement, contracts administration, project controls and/or program management.
• Proficiency using Microsoft Project and Power Bl.
• Experience working with State and Federal grants, including reporting and recordkeeping.
• Experience working for a contractor or working on a construction site.
• Experience working for an Architecture, Engineering, or Planning Consulting firm preparing designs, administering contracts, or preparing schedules.
• Experience using Oracle EBS (iProcurement), or similar software.

To Apply:

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact Angela Alcaraz, Sr. Talent Advisor at aalcaraz@kingcounty.gov.

Required Application Materials:

• Submit an online application through our careers site. Update your application with all relevant work history going back at least 10 years (or more if necessary), including detailed job duties, dates of employment, and clear explanations for reasons for leaving.
• Attach a resume.
• Thoroughly respond to all required Supplemental Questions within the application.

For guidance on how to complete these required materials, be sure to visit the Career Support Services website for tips and examples on how to make your application materials as competitive as possible.

Applicants who are unable to apply online should follow the instructions at Application FAQ's- King County.

 

Selection Process:

Applications and required documents will be reviewed for clarity, thoroughness, and competitiveness. Your application must confirm and support your answers to the supplemental questions and any experience mentioned in your resume. If responses cannot be validated within your application, or if applications are missing the required materials listed in this job announcement, candidates may be removed from consideration.

The most competitive candidates may be asked to participate in one or more panel interviews. Final scores may be weighted to consider overall application materials, relevant experience, and interview scores. Offers and start dates will be finalized after completing any required pre-employment screenings, such as reference checks and/or internal record reviews.

Work Location:

The main work site associated with these positions is King Street Center, 201 S. Jackson St, Seattle WA 98104.

Telecommuting Requirement:

This is a hybrid position, with work performed both remotely and onsite at various King County facilities. Employees will be provided with a County-issued laptop and are required to maintain a workspace with a reliable internet connection, allowing them to perform their duties effectively and remain available and responsive during scheduled work hours.

Employees must reside in WA state and within a reasonable distance of their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a county worksite.

Work Schedule:

Our regular business hours are 40 hours per week, Monday through Friday. However, work outside of these hours may occasionally be required. Alternative work schedules may be considered. This position is non-exempt from the provisions of the Fair Labor Standards Act, and therefore is eligible for overtime pay.

Union Membership: Technical Employees' Association (TEA)

Class Code: 7141100 Transit Project Control Engineer I

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ , people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Salary : $84,531 - $107,162