What are the responsibilities and job description for the Public Records Officer/Records Manager (SDA) position at King County?

Salary : $100,568.00 - $127,462.40 Annually

Location : Renton, WA

Job Type : Special Duty Assignment

Job Number : 243308

Department : DLS - Dept. of Local Services

Division : Road Services

Opening Date : 02 / 25 / 2025

Closing Date : 3 / 7 / 2025 11 : 59 PM Pacific

FLSA : Exempt

Bargaining Unit : C7A : PTE L17-DLS-DO, Rds, Air, Flee

Full- or Part-Time : Full Time

Hours / Week : 40 hours / week

Summary

This recruitment is open to current King County Department of Local Services career service employees who have completed their initial probation and will be used to fill one Special Duty Assignment (SDA) position. The SDA is anticipated to end on March 17, 2025.

The King County Road Services Division is seeking a Roads Records Manager (Project Program Manager III) to serve as the Public Records Officer, overseeing the division's records program and ensuring compliance with the Public Records Act (PRA) and King County policies. This expert-level role involves managing public records requests, supervising the Map and Record Center, and maintaining records retention schedules. The successful candidate will be a subject matter expert on public records, legal holds, subpoenas, and discovery requests, providing high-level training to staff and ensuring best practices in records management. The role also requires staying current with relevant laws and statutes and training others on these processes.

Our commitment to Equity, Racial and Social Justice

The Department of Local Services is deeply dedicated to fostering in every aspect of our work. Our commitment to "" values which ensures every person has the opportunity to thrive and reach their full potential and forms the core of our mission and purpose. Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge this journey is ongoing, and we remain steadfast in our efforts to create a positive impact for our employees and communities alike.

Job Duties

Applying is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.

Supervise the Road Services Division Map and Records Center staff including hiring, developing training expectations, and recommending effective discipline;

Independently manage complex Public Record Requests and responses, provide expert-level consultation with Prosecuting Attorney's Office and Leadership Team, uphold Public Records Act requirements for agency.

Coordinate agency's public records program , including participation and collaboration on Department's Records Management workgroup, the countywide Public Records Committee, and workgroups identifying and developing countywide records management policies.

Conduct legal research to ensure records retention periods meet federal, state, and local requirements, as well as industry standards;

Develop Roads records management program by relating business processes and legal and operational issues to records management requirements ;

Coordinate legal hold tracking ;

Provide advisement, oversight, planning, and coordination of requests for the Division;

Develop and track work programs and project plan(s) and produces quarterly updates to work program in coordination with manager;

Provide authoritative program-specific information that requires interpretation of established policies, procedures, codes, regulations and other relevant sources for internal and / or external customers, including the Public Records Act;

Provide oversight for Map Counter queries and requests regarding records management practices and system applications and programs in a timely and professional manner;

Interpret records management policy and aid in following records management best practices involving the full life-cycle management of records and information in all formats for Roads employees;

Verify disposition eligibility of records against current retention schedules and recommend appropriate action;

Promote records management awareness throughout the division by developing outreach strategies and programs ;

Manage records created or received that are needed to document assigned work and ensure that those records are properly captured, organized, secured, kept accessible, retained, and disposed of according to records management requirements set out in county records retention schedules, policies and procedures and applicable public records laws.

Perform additional duties or special projects as assigned.

Experience, Qualifications, Knowledge, Skills

Minimum qualifications :

Comprehensive knowledge of the Public Records Act , records management theories, best practices, government records, management life-cycle concepts, public works records, and record destruction methods and procedures for various records;

Experience processing and responding to complex public records requests in compliance with the requirements of the Public Records Act;

Working knowledge of organization policies and procedures including requirements regarding record security, classification and access;

Experience successfully establishing and monitoring work programs and providing clear direction to staff regarding work assignments and priorities;

Strong customer service skills including using discretion, patience, etiquette, professionalism and the ability to calmly and diplomatically work with internal and external stakeholders;

Excellent communication , interpersonal, and facilitation skills;

Proven ability to navigate sensitive political issues and knowledge of when to escalate issues;

Experience working closely with legal counsel , staff and management.

The ability to prioritize an ever-changing workload.

Experience using computer software programs (the county uses the Microsoft suite).

Knowledge of the determinants of equity and support of the County's anti-racism and pro-equity agenda.

A proven and action-oriented commitment to evolve self-awareness of racism, positional power, privilege and the realities of race and other socially defined categories (such as gender identity, etc.).

Strong knowledge of current and future trends that affect King County in the areas of records management.

DESIRED QUALIFICATIONS : (add here in bulleted format if applicable)

Experience working with the Microsoft Customer Relationship Management (CRM) software;

GovQA experience for processing and tracking public record requests;

Familiarity and experience with data processing software such as DISCO;

Experience with Acrobat Pro for redacting records;

Experience developing public records program procedures and protocols.

Demonstrated experience in gathering data and reporting on program services.

Experience as a supervisor and proven track record of leading a successful team.

Supplemental Information

WHO MAY APPLY :

This recruitment is open to current King County Department of Local Services career service employees who have completed their initial probation and will be used to fill one Special Duty Assignment (SDA) position. The SDA is anticipated to end on March 17, 2025. Special duty applicants must have approval from their current supervisor to accept an assignment. Current employees selected for special duty will be compensated based upon the provisions of the collective bargaining agreement, King County Personnel Guidelines, or Coalition Labor Agreement for their base assignment.

APPLICATION PROCESS : A full and complete King County application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge, and skills for the position.

Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews.

WORK SCHEDULE :

The work week is normally Monday through Friday, 8 : 00 a.m. to 5 : 00 p.m., but may at times require work outside of normal business hours. This position is Exempt from the provisions of the Fair Labor Standards Act and is not eligible for overtime pay.

EMERGENCY DESIGNATION STATUS : This position has been designated (Mission-Critical) - Those employees who provide, maintain, and re-establish essential county functions as described in agency Continuity of Operations plans.

Unless otherwise directed by the County Executive, department director or agency head, all employees, regardless of designation, are expected to report to work or request leave during an emergency or inclement weather.

UNION MEMBERSHIP :

This position is rep resented by : C7A PROTEC17-MTD, DLS

TELEWORKING REQUIREMENT

This is a hybrid position. The work associated with this position will be performed by teleworking, onsite work and meetings as needed. The responsibilities of this position will include regular and ongoing in-office work.

Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours.

To learn more about the Road Services Division, please visit our websites at :

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ , people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.

For more information regarding this recruitment, please contact :

Marwan Alqaysi

Human Resource Analyst

206)477-6222

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs :

Excellent medical, dental, and vision coverage options : King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents

Life and disability insurance : employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents

Retirement : eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan

Transportation program and ORCA transit pass

12 paid holidays each year plus two personal holidays

Generous vacation and paid sick leave

Paid parental, family and medical, and volunteer leaves

Flexible Spending Account

Wellness programs

Onsite activity centers

Employee Giving Program

Employee assistance programs

Flexible schedules and telecommuting options, depending on position

Training and career development programs

For additional information about employee benefits, visit our

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE : Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and / or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? ANDIs this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? ANDDo you possess the skills and abilities to qualify for this position?

Yes, I was given a layoff notice from my Career Service role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.

Required Question

Salary : $100,568 - $127,462

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