Library Assistant/Clerical Assistant I

Mercer County Schools 

JOB DESCRIPTION

Job Title: Clerical Assistant I                                         Reports to: Director/Building Principal

Job Class Code: 7783                                                   Work Schedule: See Salary Schedule

Pay Scale:  See Salary Schedule                                   Approval Date: 1992

PERFORMANCE RESPONSIBILITIES

BASIC FUNCTION: Perform routine typing and general clerical activities in support of a school or District function, including instructional programs, school sites, personnel, mail services, food services and financial services; apply procedures and policies within clearly specified procedures.

REPRESENTATIVE DUTIES:

• Perform routine typing and general clerical activities in support of a school or District function, including instructional programs, school sites, personnel, mail services, food services and financial services.
• Type written materials such as letter, memoranda, bulletins or reports from straight copy or rough draft on a typewriter or computer terminal.
• Receive visitors; answer telephone and refer telephone calls and visitors to appropriate personnel; answer routine questions according to established guidelines; schedule meetings and appointments.
• Maintain and update records, inventories, index and cross reference files; maintain inventories of assigned materials, documents, and equipment.
• Maintain attendance, academic, and health records; update computer information databases.
• Perform basic arithmetic calculations; receive and process various forms and documents, including financial and statistical documents; conduct general research duties as assigned.
• Receive, sort, and distribute incoming and outgoing mail.
• Duplicate items; package and distribute completed correspondence and other materials.
• Assure the timely distribution and receipt of records, reports, and bulletins as directed.
• Receive shipments of materials; inspect and verify for accuracy of quality, quantity, and type of materials; notify supervisor of discrepancy or damage.
• Perform routine typing of records from detailed copy; post records; proof completed typing assignments.
• Make telephone calls as directed; take and relay messages.
• Operate a variety of office equipment including typewriter, calculator, copier, and other machines pertinent to the assignment.
• Provide work direction to student aides as assigned.
• Collect monies and maintain related financial records as required by the assignment.
• Perform related duties as assigned.
• Provide health services as needed and as dictated by student population for which training and authorization have been provided.

KNOWLEDGE OF:

• Modern office practices, procedures, and equipment.
• Alphabetical, numerical, and subject matter filing systems.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Telephone techniques and etiquette.
• Basic math.
• Basic operation of standard office machines, including computer terminals.
• Basic record-keeping techniques.

ABILITY TO:

• Perform clerical duties such as filing, duplications, typing, and maintain routine records.
• Operate a copier, typewriter, and adding machine.
• Learn to operate a computer terminal and peripheral equipment.
• Learn policies and procedures of assigned program.
• Make arithmetic calculations quickly and accurately.
• Understand and follow oral and written directions.
• Meet schedules and time lines.
• Type at 35 words per minute from clear copy.
• Work cooperatively with others.
• Communicate effectively both orally and in writing.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE: Any combination equivalent to: high school diploma, G.E.D. Certificate, or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law.

IMPORTANT NOTES

Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content and qualifications for this position. An individual’s ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Mercer County School District reserves the right to make changes to this document as deemed necessary without providing advance written notice. This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, or national origin.