District Student Services Secretary

Position Purpose The Student Services Transportation and Finance Operations Secretary provides confidential, financial, and transportation services involving considerable independent judgment and initiative. Under the direction of the Director of Student Services, the Student Services Transportation and Finance Operation Secretary is accountable for providing accurate details and compliance with IDEA regulations in performing various changing tasks to ensure operations run smoothly. .Essential Functions Other duties as assigned A strong team player, able to collaborate well with others. Strong skills in oral and written communication. Strong computer competence, including standard office software (ex., Google Docs, Word, and Excel) and use of appropriate software programs to meet office responsibilities. Process correspondence, letters, and memos, purchase orders, other forms, etc., Responsible for effective customer service skills in dealing with the public and staff, including a calm and professional phone manner and taking complete and accurate messages Answers phones, responds to routine questions, schedules appointments, or routes calls to appropriate persons. Responsible for multitasking in a busy office environment with a continual need to prioritize. Maintain awareness of and compliance with federal and state regulations regarding Special Education documentation and reporting. Assist in the preparation of forms and procedures for compliance with DOE SPED regulations Schedule, confirm, and monitor special education, homeless, DCF transportation, and staff mileage reimbursement. Maintain monthly attendance spreadsheet for out-of-district student Prepare purchase orders and invoices for special education programs, services, students, etc. Coordinates and submits the state special education reimbursement program, Circuit Breaker. Maintain confidentiality of student records and budgets related to individual students Responsible for maintaining and submitting the school district’s Medical Assistance billing database and files. Provides information and supporting documentation to State and Federal auditors. Assists the Director of Student Services during all phases of State Compliance Reviews. Coordinates and maintains Hospital/Homebound paperwork and tutoring services. Process Student Services timesheets, stipends, and invoices for payroll. Supports the budget process, providing figures to team chairs, Out-Of-District Coordinator, and Director. Responsible for processing out-of-district residential, private day, collaborative, and other student tuitions. Other secretarial and clerical duties as assigned by the Director of Student Services.