Administrative Specialist

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape. We are seeking an Administrative Specialist to join our San Francisco office. This position is responsible for providing administrative support for the day-to-day coordination and operation of the San Francisco office, which encompasses the areas of reception, hospitality, finance and office services. KEY RESPONSIBILITIES: Reception: Responsible for answering calls; Greeting visitors; Scheduling conference rooms and videoconferences; Validating visitor parking; Sending office announcement emails Assigning offices to visitors Maintain parking validation account Submit maintenance tickets to the building as needed Hospitality: Placing orders and setting up conference rooms as needed for events Stocking and maintaining conference rooms, kitchens, and pantries Following office security and emergency procedures as needed Finance: Reviewing and processing office expenses and vendor invoices Researching appropriate client/matter or general ledger numbers Research outstanding accounts payable issues QUALIFICATIONS: High school diploma 1-2 years experience in a comparable role at a law firm or professional services environment Excellent written and verbal communication skills Exceptional customer service; Team Player Handle multiple priorities and work well under pressure OTHER: Flexible to work overtime as needed The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. Eligible employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, discount programs, and a substantial Paid Time Off (PTO) program. Pay Transparency Range: Pay Transparency Range California: full-time annualized salary range $50,000 - $65,000. The salary offer will be contingent upon various factors, including but not limited to, relevant experience, internal equity, market data, job location, and other job-related factors permitted by law. Qualified candidates with arrest or conviction records will be considered for employment in accordance with the following laws if applicable: City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, the California Fair Chance Act. King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law. We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.

Salary : $50,000 - $65,000