What are the responsibilities and job description for the Accounting and Office Manager position at Kingdom Preparatory Academy?

ACCOUNTING AND OFFICE MANAGER

Classification: Exempt

Reports To: Head of School

Purpose
The purpose of this position is to execute and oversee organizational operations with regard to the school’s financial transactions (reconciling, billing, purchases, refunds, payroll, bookkeeping, etc.), human resources, and office management.

Summary
The Office Manager serves as the chief record-keeper of the school’s finances. This individual initiates and tracks the collection of tuition and fees, incidental charges, and refunds. The Manager will oversee KPA’s financial bookkeeping to ensure that all income and expenses are properly logged, classified, and accounted for. Operations related to Payroll and Human Resources will primarily fall under the purview of the Accounting Manager. Each year, the Manager will assist with an annual audit. Financial Aid applications will be collected and reviewed by the Accounting Manager with oversight from the Head of School. The Manager will prepare financial reports to the Head of School and the School Board as requested. This individual will oversee the school’s major office equipment (e.g., copiers).

Supervision Received and Exercised
The Accounting Manager reports directly to KPA’s Head of School. This individual must exercise judgment that aligns with KPA’s culture, philosophy, education, beliefs, and values.

Work Schedule
This is an exempt 40 hour-per-week, year-round position. In general, the workday is 8:00 a.m. to 4:30 p.m., five days a week (Monday through Friday). However, as an exempt employee, the employee is expected to work beyond the workday to perform duties outlined in the job description and as assigned. During June and July, the workday may be reduced as the workload allows. In addition to holidays, ten days of paid time off is available each year (unused days are not compensated or carried over), pending approval from the Head of School. Time off during holidays may still require checking messages and communicating with staff and families about time sensitive matters. Holidays include Labor Day, Thanksgiving (1 week), Christmas (1 week), New Year’s Eve/Day, Good Friday, Memorial Day, 4^th of July.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Job Functions	Percentage of Time Spent
Spiritual Leadership Study the Bible, God’s only written Word Skillfully articulate and exhibit the personal/ethical implications of a lifelong commitment to follow Jesus Christ faithfully Measure knowledge against the standard of God’s revealed truth in Scripture Demonstrate an overt commitment to the life of a church and its core traditions Respect the School’s Christian mission and values Be a positive role model for all of KPA’s stakeholders by supporting the School’s Statement of Faith Perform duties as a minister and steward of the Christian faith	These job functions are performed concurrently with those listed below.
Executive Leadership Contribute to the strategic planning process, especially as it relates to the operations connected to finances and human resources Plan and supervise the implementation of KPA’s mission and vision as it relates to the operations of the school’s finances and human resources Develop a culture of partnership with stakeholders, communicating effectively with them, and patiently serving their needs related to the operations of KPA’s finances and human resources Exercise fiscal responsibility by staying within appropriate budgetary guidelines and submitting financial paperwork in an accurate, timely way	10%
Human Resources Facilitate the recruiting, interviewing, and hiring of qualified job applicants for open positions; collaborate with appropriate administrators to understand skills and competencies required for openings Perform routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; occupational health and safety; and training and development Assist in onboarding new staff and keeping up to date HR documentation Conduct background checks and employee eligibility verifications Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance Communicate with employees about available benefits and enroll them in their selected benefits	20%

Office Management Provide ongoing bookkeeping and administrative support to the office, driving organizational success through the management of daily operations and special projects Monitor, manage, and maintain office equipment; request repair when necessary Send outgoing mail for the institution on a regular basis	20%
Financial Bookkeeping Maintain proper accounting records (bookkeeping postings, journal entries, etc.) Implement day-to-day accounting operations, with functional responsibility for accounts payable, accounts receivable, and financial reporting Administer payroll, partner with payroll company to deliver payments Process expense claims and credit card reconciliations Make bank deposits Provide assistance with donor management, record keeping and fundraising Set up families’ payments for tuition, fees, incidentals, and other billing Prepare financial reports for the Board of Governors and the Head of School Provide information during the preparation of audited financial statements Oversee applications for Financial Aid (through FAST ISM) and serve as the primary point of communication regarding financial aid	50%
Professionalism Demonstrate commitment and loyalty to KPA and the Christian education profession through speech, punctuality, dress, attitude, and detailed attention to duties Present a consistent and reliable demeanor to KPA stakeholders Promote and exhibit servant leadership alongside teammates in advancing KPA’s mission and vision Accept constructive feedback to affect personal and professional growth Grow and maintain professional competence and continuous improvement through active participation in professional development activities and/or professional organizations Comply with all policies and procedures in the KPA Staff Handbook Perform other duties as assigned	These job functions are performed concurrently with those listed above.

Essential Requirements

A disciple of Jesus Christ and as such, one who models a love for God through obedience to His Word; such obedience is evidenced through convictions, lifestyle, and worldview
A full and unreserved supporter of KPA’s Statement of Faith, Mission, and Vision
Degree or diploma in accounting, financing, or some other relevant field
Solid understanding of accounting principles and practices

Essential Abilities

Exhibit consistent spiritual maturity
Exercise wisdom, diplomacy, and integrity while maintaining a high level of professionalism with all parties involved
Maintain the highest level of confidentiality in all matters relating to students, families, and fellow employees

High attention to detail and strong accounting skills
Make decisions in emergency situations with or without the input of the Head of School

Required Skills

Strong interpersonal skills
Communicate clearly and effectively, both orally and in writing
Understand, interpret, and apply all KPA policies, procedures, and regulations affecting school operations related to finances, accounting, and human resources
Operating a computer with proficiency in email, MS Offices suite, Quickbooks

Preferred Experience

Three years’ experience as an office manager, accounting manager, or HR manager for a non-profit Christian ministry
Familiarity with Quickbooks, ADP, FAST ISM, FACTS, GoCo, JazzHR, or Donorbox

Physical and Mental Requirements

Close visual acuity for viewing a computer monitor, preparing and analyzing data and figures, transcribing, and reading
Hearing: ability to perceive sounds at normal speaking levels with or without correction
Speaking: expressing ideas by means of the spoken word to convey instructions to students, parents, and other employees
Occasional lifting of 5 to 20 pounds
Prolonged standing; frequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting as needed for monitoring students and maintaining classroom
Maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

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