Executive Assistant & Front Office Coordinator

Job Type

Full-time

Description

The Role: Executive Assistant & Front Office Coordinator

Who You Are

You are highly organized and proactive with a history of supporting senior leadership while overseeing front office operations. You’re a dynamic individual who can efficiently manage executive support tasks, coordinate office activities, and serve as the first point of contact for visitors and clients. You are detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment.

Who We Are

Established in 1989 and a five-time winner of DFW Top Workplaces in 2020-2024, Kings III is a growing, dynamic company. We’re on a mission for change – for our communities, our customers, and our company. If you see yourself as a builder and change agent, this is the right place for you.

More than 12% of our employees have been with the company for 10 years, and an impressive 25% have been with us 5 years. How do we do it? Here's what our employees say. We seek out creative employees who love opportunities for continuous learning and growth. We value innovation in not just our products, but the way we work, sell, and grow every day. We celebrate change and are always looking for ways to do things better!

What You’ll Do

• Work directly with the CEO, CFO and CRO to support all aspects of their daily work routines.
• Provide high-level administrative support to C-Suite executives, including managing schedules, appointments, expenses, and travel arrangements.
• Organize and prepare for meetings, including gathering documents and attending to meeting logistics.
• Answer and respond to phone calls, communicate messages and information to the executive.
• Play a key role in planning and organization of company-wide or other key events (Town Hall Meetings, offsite events, etc.).
• Prepare reports, presentations, and correspondence on behalf of executives.
• Handle confidential information with a high degree of discretion and professionalism.
• Assist in coordinating meetings, including preparing agendas, taking minutes, and following up on action items.
• Conduct research and compile data to support executive decision-making.
• Greet and assist visitors, ensuring a welcoming and professional environment.
• Manage incoming calls, emails, and other correspondence, directing inquiries as appropriate.
• Maintain office supplies, organization, and cleanliness of the reception area.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Assist with onboarding new employees and providing administrative support as needed.
• Oversee day-to-day office operations and provide general administrative support.
• Assist in planning and coordinating company events, meetings, and travel arrangements.
• Work closely with vendors, building management, and service providers to ensure office needs are met.
• Maintain accurate records, databases, and filing systems.
• All other duties as assigned
  
  

What You’ll Bring

• Bachelor’s degree in Business Administration, Communications, or related field; or equivalent experience
• 3 years of experience in an executive assistant or administrative role, preferably with front desk responsibilities.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.
• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Ability to handle sensitive information with a high degree of confidentiality.
• Customer service-oriented with a professional demeanor.
  
  

What We Do

Our mission is simple - We provide critical communications services to help people in distress.

Our Core Values Are Even Simpler

• Honesty & Integrity
• Service to the customer above all else
• Do what is right
• Good enough is not good enough: pursue excellence
• Encourage individual initiative and growth
  
  

By living and breathing our mission and Core Values every day in everything we do, Kings III is creating opportunities for individuals and reducing risk, liabilities, and costs for businesses every day.

Our primary client base includes commercial and multi-family real estate owners and property managers, and the most common areas we install our emergency phones are in elevators and at pool sides. We design, build, sell, install, service, and monitor those phones. Our Emergency Dispatch Center (EDC) provides 24/7/365 service to help dispatch local emergency services to people in distress. It’s that simple, our employees help save lives every day.

What’s In It For You

• Medical insurance with 1 HSA and 2 PPO plan options
• Dental, vision, life, short- and long-term disability insurance
• 401k with company contribution
• Employee Assistance Program (EAP)
• Company paid telemedicine 24/7 access
• 8 paid holidays, plus 1 floating holiday
• 15 days of PTO accrued in year 1
• Generous referral bonus program
• Work life balance (a must!)
• Team building, company events, attendance at our annual meeting and fun night, and other fun events
• Relaxed professional dress code
  
  

Kings III is an Equal Opportunity Employer and committed to maintaining a drug-free workplace. We do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Salary Description

$50,000.00-$60,000.00