Human Resources Coordinator

Kingspan Insulated Panels North America, a division of the Kingspan Group plc headquartered in Ireland, is a global and trusted leader in the design, manufacturing, and supply of high-performance sustainable building products and solutions for the construction industry. As the most energy-efficient, cost-effective building envelope solutions, insulated metal panels are at the forefront of sustainability. We serve the architectural, commercial/industrial, cold storage and food processing markets, and are committed to delivering the most advanced building products on the market.

Learn about our Planet Passionate initiatives: https://www.youtube.com/watch?v=EEeIS55WMOk

At Kingspan, our future success is based on the quality of our people, who's expertise and motivation have helped ensure that we remain at the forefront of the construction materials manufacturing industry. In joining Kingspan you become an important part of a growing organization with a reputation for innovative design and use of technology, technical expertise, product quality, service excellence, and dedication to sustainability.

Ready to be part of our team?

We are looking for a Human Resources Coordinator for our Deland, FL office!

Position Summary: We are seeking an HR Coordinator to join our team, where you will play a dual role, focusing on both HR administrative functions and talent acquisition. As the HR Coordinator, you will support the HR department by providing assistance in various administrative tasks and contribute to our talent acquisition efforts to help us build a talented and dynamic workforce.

Essential Functions

General HR activities and employee support:

• Serve as an initial point of contact for employee questions, issues, or requests.
• Provide HR support to plant employees, including visiting the local plant to administer open enrollment presentations and assisting with HRIS access/issues.
• Strong knowledge of HR policies and procedures, including the Employee Handbook.
• Assist in the onboarding process for new employees, including preparing paperwork, scheduling orientations, and ensuring a smooth transition into the company.
• Handle offboarding procedures, advising managers and ensuring the exit process is efficient and compliant with company policies.
• Manage and maintain HR documentation including employee records ensuring accuracy, confidentiality, data security and compliance with regulations.
• Perform a variety of administrative tasks within HR/TA systems, including data entry, recordkeeping, workflow updates, etc. to ensure compliance to regulatory and company policies.
• Coordinate team relations surveys, meetings, and activities.
• Prepare Human Resources metric, reports, and other information requests.
• Assist with HR projects, initiatives and provide administrative support to HR team members as required.
• General HR and general office duties

Support Our Talent Acquisition Activities:

• Support the recruiting team and hiring managers with various activities including application processing, candidate screening, document preparation, travel arrangements, etc.
• Work closely with our recruiters and candidates during the interview process by coordinating and scheduling phone, video, and in-person interviews for candidates with speed, accuracy, and efficiency.
• Support the onboarding process for new hires, including paperwork completion and communication.
• Maintain internal and external job postings.

Other activities:

• Serve as a Safety Committee Member and perform monthly office Safety Checks.
• Contribute to other human resources/talent acquisition projects and assignments as needed.

Additional Compliance Responsibilities:

• Follow the Group Code of Conduct and Group Compliance.
• Group Compliance Manual:
• 2.4 All personnel

Education and Experience

• Requires an associate degree in a human resource related field. A bachelor's degree and/or PHR/SHRM-CP certification is preferred.
• Requires minimum of 1 year of experience in an HR or Talent Acquisition department (3 years of experience is preferred).
• Experience with HRIS or ATS: UKG, UltiPro, or Kronos is strongly preferred.

Knowledge, Skills, and Abilities

Computer Skills:

• Proficient in all Microsoft Office applications (Word, Excel, PowerPoint), Outlook, and Adobe Acrobat advanced skills are preferred.

Other Skills and Requirements:

• Have strong written and verbal communication skills.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office and HRIS systems (UKG preferred).
• Understanding of HR and recruitment best practices.
• Attention to detail and ability to maintain confidentiality.
• Excels at interacting and communicating at all levels within the organization.
• Action oriented and organized with strong attention to detail, accuracy, and excellent follow-through skills.
• Resourceful, flexible, and shift priorities quickly.

Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Exert up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects, including the human body. It involves sitting most of the time but may involve walking or standing for brief periods of time.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

We offer a comprehensive benefits package including 401k with company match, Medical, Dental, Vision, Identity Theft Protection, Critical Illness, Accident, Hospital Indemnity, Pregnancy and Parental Leave, Fitness Reimbursement, Educational Assistance, Life, AD&D, Short- and Long-Term Disability, and Life Assistance Program.

Kingspan is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to any factor, including veteran status and disability status, protected by applicable federal, state or local laws.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.