Office Receptionist

Kinkead & Stilz is seeking a professional and organized Receptionist to serve as the welcoming face of our firm. This role is essential to ensuring smooth daily operations, providing exceptional client service, and supporting our legal team with administrative tasks. The ideal candidate will be personable, detail-oriented, and adept at multitasking in a fast-paced environment.

Key Responsibilities:

• Client Interaction: Greet and welcome clients, visitors, and vendors in a warm and professional manner, directing them to appropriate staff or meeting spaces.
• Phone Management: Answer and route incoming calls promptly and courteously, taking accurate messages and addressing inquiries as needed.
• Conference Room Coordination: Manage conference room bookings, maintain conference room calendars, and ensure rooms are prepared for meetings (e.g., tidying up, setting up equipment).
• Meeting Support: Order lunches and refreshments for meetings, ensuring dietary preferences and budgets are met.
• General Administrative Support: Perform tasks such as data entry, sorting and distributing mail, scanning, copying, and basic file management.
• Attention to Detail: Ensure all administrative duties are completed accurately, from logging client information to maintaining organized records.
• Office Maintenance: Monitor and restock office supplies, coordinate with vendors for deliveries, and keep the reception area clean and presentable.
• Team Assistance: Provide occasional support to attorneys and staff with tasks such as document preparation or scheduling, as directed.

Qualifications:

• Experience: 1-2 years of experience in a receptionist or administrative role; prior experience in a law firm or professional services environment is a plus.
• Communication Skills: Excellent verbal and written communication, with a friendly and professional demeanor.
• Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and maintain attention to detail.
• Technical Proficiency: Familiarity with multi-line phone systems, Microsoft Office Suite (Word, Excel, Outlook), and basic office equipment (printers, scanners, etc.).
• Customer Service: A client-focused mindset with a knack for creating a positive first impression.
• Team-Oriented: Ability to collaborate with colleagues and adapt to the needs of a busy office.
• Education: High school diploma or equivalent required; additional administrative training or certification is a plus.

Preferred Attributes:

• Familiarity with legal terminology or office procedures.
• Experience with scheduling software (e.g., Outlook Calendar).
• Proactive problem-solving skills and a can-do attitude.

What We Offer

• Competitive salary and benefits package, including health, dental, and vision insurance, 401(k) and profit sharing, and paid time off
• Opportunities for professional growth and development
• Supportive and collaborative team environment

If you are detail-oriented and have a passion for delivering high-quality support, we encourage you to apply. Join our team at Kinkead & Stilz and contribute to our mission of exceptional client service and legal expertise!

About Kinkead & Stilz

Founded in 1997, Kinkead & Stilz, PLLC is a law firm dedicated to providing the highest level of professional service to its clients. The Firm understands the needs of its clients and takes a unique approach to meeting each client’s objectives on an individual level. Kinkead & Stilz represents a diverse client base through business transactions, litigation matters, estate planning, natural resources, real estate, and tax preparation and planning. At Kinkead & Stilz, we have an open-door policy and invite questions and discussions among associates, managers, and members. Collaborating and working together helps each member of the Firm grow in their knowledge and career.