Coordinator, Contracts & Rights

Job Summary:

Kino Lorber seeks a Coordinator, Contracts & Rights to track and organize acquisition, distribution, and licensing deals, responds to film rights inquiries, and provide general administrative support. Candidates with 6 months to a year of work experience in a legal environment are strongly preferred.

Duties/Responsibilities:

Rights and Contracts Coordination & Document Review

• In coordination with supervisor and department heads, draft memos, prepare signature copies of contracts, gather and file documentation for invoicing, payments and subsidies, and updating buyer lists.
• Collaborate with internal stakeholders to ensure contract terms align with company goals and policies. Reviewing and annotating documents for company determined language.
• Maintain the comprehensive and organized company rights database of all contracts and associated documentation for easy access and retrieval. File all agreements within the database.
• Onboard film and television titles acquired and/or licensed with licensor/licensee details and contractual terms into the company rights database.
• Ensure all data and information entered is accurate and updated over time to reflect changes such as terminations, expirations, renewals, amendments, or changes in ownership.

Tracking, Reporting and Compliance

• Track contract timelines, renewals, expirations, insurance requirements, and other key dates, ensuring timely notifications and resolution actions (e.g., issuing termination notices).
• Monitor contract performance and compliance, including deliverables, milestones, and payment schedules, providing updates to relevant teams as needed.

Research

• Research film and television rights status for potential sales opportunities and updating availability lists, providing accurate and timely information.
• Prepare reports and summaries on contract status, rights utilization, and key metrics.
• Analyze rights data to identify opportunities for monetization or optimization.
• Proactively identify and implement process improvements to enhance efficiency in rights and contract management workflows.

Administrative and Document Review 

• Perform general administrative tasks including but not limited to scheduling calls, setting up calendar invites, taking meeting minutes, reviewing event plans, etc. 

• Scan and organize physical and digital files to ensure seamless access and retrieval.
• Follow up with various teams and external parties as needed to support contract execution and fulfillment.

Other duties as assigned.

Background & Qualifications:

• Bachelor's degree required.
• 6 months to 1 year of legal or data science experience preferred.
• Startup/entrepreneurial spirit.
• Proficiency in MS Office Suite and Google Workspace 
• Strong attention to detail and organization skills.
• Multi-tasking across multiple projects.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer. Frequently communicates with co-workers, vendors, clients, etc. Must be able to exchange accurate information in these situations. Visual acuity to read records, documents, subtitles, etc., in electronic and analog versions.

Salary Range:

$55,000 to $60,000 annually. Final salary determination for the position is based on experience.   

Note:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by any person authorized to give instructions or assignments. The company retains the right to change or assign other duties to this position. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship. The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable. Please be advised that a background check is required for this position. 

Thank you for submitting your resume. After our hiring team has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the role and will contact you if further action is necessary.