Billing Agent

OVERVIEW

PURPOSE OF JOB:

To process billings and shipments accurately in a timely manner in compliance with Kintetsu World Express (U.S.A.), Inc. (KWE) operations policies.

Summary of Benefits

KINTETSU WORLD EXPRESS (U.S.A.), INC. SUMMARY OF BENEFITS

Medical Plan including Prescription

• Eligible for medical coverage on the 1st month following one (1) month of employment.
• CIGNA is the current provider, offering 3 plans.

Dental Plan

• Eligible for dental coverage on the 1st month following one (1) month of employment. 
• CIGNA is the current provider, offering 2 plans.

Vision Care

• Eligible for vision coverage on the 1st month following one (1) month of employment.
• VSP Vision Care is the current provider, offering 1 plan.

Flexible Spending Account (FSA)

• Medical Flexible Spending Account
• Dependent Care Flexible Spending Account
• Limited Purpose Flexible Spending Account

Health Savings Account (HSA)

• Health Savings Account when enrolled in Cigna High Deductible Health Plan (HDHP)

Life Insurance

• Life insurance (1½ times annual salary up to a maximum benefit of $50,000);
• Supplemental life insurance (at the expense of the employee);
• Long term disability (LTD) coverage;
• Accidental death and dismemberment (AD&D) coverage

Paid Time Off (PTO)

• PTO begins to accrue for eligible new hires on their first day of employment with the Company, subject to the accrual cap.

Paid Holidays

• Newly hired employees are entitled to all mandatory and optional/shift holidays that remain for the calendar year.  A newly hired employee who begins employment after January 1 of the calendar year is not entitled to more than ten (12) paid holidays for that calendar year.

Retirement Plan

• 401(k) Plan (current employer match .50 cents for each employee dollar) subject to the current vesting schedule.

Student Loan Assistance

• Eligible for student loan assistance after three (3) months of continuous employment, pending verification.
• Company monthly contribution of $437.50, not to exceed an annual contribution of $5,250.00.
• Any eligible employee participating in both Student Loan Assistance Program and Tuition Reimbursement Program is subject to a total maximum annual amount of $5,250.00 for both programs combined for the calendar year.

Tuition Reimbursement

• Eligibility for Tuition Reimbursement is three (3) months of continuous employment.
• Reimbursement is limited to $5,250.00 per employee per calendar year.
• Any eligible employee participating in both Student Loan Assistance Program and Tuition Reimbursement Program is subject to a total maximum annual amount of $5,250.00 for both programs combined for the calendar year.

Wellness Day

• Eligible for one (1) Wellness Day for an annual physical exam per year subject to submission of required documentation. 

Voluntary Benefits

• Hospital Indemnity Insurance
• Accident Insurance
• Critical Illness Insurance
• Commuter Benefits – Parking and Transit

This summary is provided for informational purposes only.  Plan details are subject to change.  Once employed with Kintetsu World Express (U.S.A.), Inc. plan details and enrollment forms will be provided.

RESPONSIBILITIES

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Create billing sheet based on the most updated SOP and/or any internal/external instructions
• Create billing invoice and send them to customers in timely and accurately 
• Process daily pre-alerts and shipping documents according to both branch nd customer requirements to provide arrival details prior to flight arrival. Daily
• Contact carrier for on-board confirmation to trace consolidation movements, Daily.
• Process advance payments Import Service Fee (ISF) to either Carrier or Cargo Freight Station, by Cargosprint or carrier voucher prior to flight arrival to ensure shipments can be released to designated vendor for pick up without delay for timely delivery to avoid incurring storage charges
• Maintain consolidation board with detailed information to monitor freight arrival and document preparation. Daily.
• Create consolidation file folder with detailed information that is required by import Standard Operating Procedure (SOP), maintain copy of airline payments (Cargosprint, voucher copy or draft check) copy, Daily.
• Arrange consolidation document pickup, Daily.
• Break down consolidation pouch. Daily
• Process shipment into Unified Freight System (UFS), release documents and close files. Daily
• Document turn over to Brokerage department. or customer's designated broker. Daily.
• Dispatch with trucker for delivery, Daily.
• Update milestones into UFS, Daily.

BASIC QUALIFICATIONS & REQUIREMENTS

BASIC QUALIFICATIONS & REQUIREMENTS:

List any required educational attainments (degrees, certificates, licenses, etc.): NA

List any required skills (computer, machinery, typing, etc.): Adequate typing skills and basic computer literacy

List any required special attributes (ability to move/pick-up certain weight capacity, personality traits, certain aptitudes, etc.): Ability to work in a fact paced environment

List any required experience (of what type, for what duration, in what industry, etc.): Ability to multitask under pressure while meeting deadlines

PREFERRED QUALIFICATIONS

PREFERRED QUALIFICATIONS:

List any preferred educational attainments (degrees, certificates, licenses, etc.): Degree preferred but not required AS or above.

List any preferred skills (computer, machinery, typing, etc.): Microsoft Office Suite

List any preferred special attributes (ability to move/pick-up certain weight capacity, personality traits, certainaptitudes, etc.): N/A

List any preferred experience (of what type, for what duration, in what industry, etc.): N/A

Salary : $438 - $5,250