Registrar at KIPP Denver Collegiate High School

About the Registrar Role: The Registrar provides a range of services to address the academic needs of all KIPPsters, especially 1) to ensure all KIPP high school students are on track for on-time graduation through transcript leadership and scheduling and 2) to impact, influence, and drive GPA health for 9th & 10th grades. The essential functions may vary in intensity and demand. This role reports directly to the Assistant Principal of Operations with additional and significant collaboration with our KIPP Forward team.

About KIPP Forward: KIPP Forward supports students to choose and prepare for the educational and career paths that fit their goals and sense of purpose. Once on their way, KIPP Forward teams help alumni keep moving forward, tackling academic, social, and financial challenges they might encounter while pursuing their dreams.

About KIPP: Together with families and communities, KIPP creates joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world. KIPP is a national network of tuition-free, public charter schools open to all students. There are 255 college-preparatory KIPP schools in 20 states and the District of Columbia, serving more than 100,000 students. Nationally, KIPP students are graduating four-year colleges at three times the national average for low-income students.

Who we are: KIPP Colorado Public Schools is a network of six free college-preparatory public charter schools open to all students. Our 350-person staff educates 2,600 students from ECE to 12th grade. At KIPP Colorado, we partner with our KIPPsters, educators, families and communities to ensure that we are all united around the goal of a choice-filled future for our KIPPsters. Our KIPP Forward Team supports our 1,000 high school Alumni as they create their own paths. Our core values of excellence, belonging, belief, advocacy and courage are central to who we are and how we operate at all levels of our organization.

What we do: We believe in the unique gifts and brilliance of every student. We believe in setting a high bar for joy and academic excellence to ensure the infinite possibilities our students have before them become a reality. We aspire to create and reinforce a culture of achievement, belonging and support. We know that every student is different and we personalize learning based on a student's needs, skills, and interests.

Professional Responsibilities

• Believe deeply in the mission, values, and Race, Inclusion, Diversity, and Equity (RIDE) commitments of KIPP Colorado Schools and that all children can and will learn
• Assume personal responsibility for student achievement
• Read, internalize, and adhere to the KIPP Colorado Policies and Procedures manual and guidelines
• Provide an active presence, strategic supervision, and intentional monitoring to ensure student safety and engagement in rigorous learning (regardless of my role and its proximity to students)
• Take ownership for the development of your craft (meet 1x/1-2 weeks with a manager, implement feedback, engage in active practice, etc.)
• Commit to being prepared. Such as: internalizing and preparing for lessons; preparing for O3s/coaching, preparing for meetings, coaching, PD, etc.
• Meet professional obligations including and not limited to meeting deadlines and honoring schedules
• Consistently leverage existing professional tools, including but not limited to Google Suite (google documents, etc.) and Microsoft Suite (including but not limited to your KIPP Colorado email, Teams chat / meetings, Teams phone, and Microsoft outlook)
• Maintain strong attendance each day and be on time to all responsibilities
• Collaborate with colleagues and seek feedback in the spirit of continuous improvement
• Reflect on professional practices to meet individual professional development goals
• Actively participate in professional development, grade level, and department meetings
• Actively engage and implement in all school-wide and Org wide professional development
• Serve as a positive, contributing member of a grade team or functional team, collaborating with colleagues to tackle common challenges and implement org and grade-wide initiatives
• Share candid, solutions-oriented feedback with peers and leadership on a regular basis, assuring that feedback is shared directly with the intended recipient. Ensure that feedback is focused on improving outcomes and experiences for students
• Assist with both student and staff recruitment and engagement- including events, home visits, calls home, and other determined and related requirements
• Know that your role, professional development, org wide meetings, etc. may require you to travel around Denver to other KIPP Campuses, our Home Office, or other KIPP or PD events
• Assist with other duties as assigned (such as but not limited to, lunch duty, arrival/dismissal duty, bathroom duty, school support duties, etc.)

GPA Health

• Work with Assistant Principal of College & Career to create and systemize regular data reporting so that, the Assistant Principal of College & Career can outline GPA health and progress monitoring
• Support campus leadership team to ensure clear, regular communication with students and families on GPA and course failures

Support Graduation Readiness

• Conduct regular audits of transcripts for 9th-12th grade students
• Audit all incoming new student transcripts to ensure accurate grade placement
• Provide Assistant Principal of College & Career with student data on students who are off track toward graduation
• Support in preparing for Progress to Graduation meeting biannually (fall and spring and additionally as needed) by providing all appropriate and accurate data
• Support the Assistant Principal of Operations and Assistant Principal of College & Career to ensure clear, regular communication with students and families on progress to graduation

Scheduling and Course Selection

• In collaboration with Assistant Principal of Operations support actualization of schedules based on course progression and credit progress
• Ensure that Infinite Campus courses and schedules are accurate and aligned to course progression for all students, inclusive of credit recovery considerations (see below)

Support Credit Recovery Systems

• Maintain robust tracking systems that identify student credit gaps
• Collaborate with the Assistant Principal of Operations and Assistant Principal of College & Career on plan for student opportunities for credit maintenance (i.e. Saturday School, Senior School, Summer School)

Oversee and Manage Grading Systems

• In alignment with Assistant Principals of Instruction, work to coordinate Infinite Campus Gradebooks and ensure Gradebooks are accurate and maintained aligned to KIPP Colorado Grading Policies.
• Monitor Gradebook health and provide weekly updates on gradebook audits
• Support PD to staff to build readiness and investment in GPA systems and grading systems
• Ensure gradebook accuracy at the end of semester and confirm accuracy in grades rolling to transcripts in alignment with DPS

Post-Secondary Readiness and Success

• Support onboarding of Freshmen during 8/9 transition, with specific attention to students coming from non-KIPP middle schools (in other grades as well)

Enrollment and Attendance

• Leads execution of Student Recruitment and Enrollment processes to include: DPS Choice and Enrollment, Administrative Transfers, Mid Year Enrollments, Intent to Enroll and Registration processes
• Ensure enrollment procedures are followed in alignment with Denver Public Schools and KIPP Colorado
• Serves as MLE secretary for the campus and ensures compliance with all MLE requirements in alignment with the campus MLE administrator
• Support attendance work to include attendance calls and interventions as they pertain to progress to graduation
• Support onboarding of all new students aligned to progress to graduation and credit accrual
• Ensure all incoming students have accurate and complete transcripts

Additional Responsibilities

• Participate in active presence and strategic supervision and monitoring to ensure student safety and engagement in rigorous learning
• Partner with the Assistant Principal of Special Services and Special Education Teachers to ensure proper implementation of 504s, BIPs, IEPs, safety plans, accommodations, modification, and language support for students
• Enforce positive behavior systems and monitor behavior data
• Attend designated school functions outside of school hours (Back to School Night, Report Card Conferences, Community Events, etc.)
• Perform necessary support duties including (but not limited to) bus, lunch, and dismissal duties,chaperone field trips. Participate in parent meetings, conferences, and periodic evening events

• Develop strong relationships with the families of students through home visits, participation in school events and phone calls home
• Communicate regularly with families about academic progress and behavior
• Participate in daily duties (i.e. breakfast, lunch, dismissal) to support school operations
• Maintain accurate records, grade books, and data tracking systems
• Assist with both student and staff recruitment

Role Level Specifics, Scope of Work, and Level of Responsibility

• For more about how you’ll lead at this level, please visit the KIPP Colorado Role Levels Matrix (this is an internal document, only)

About the skills and qualifications you will bring to this role:

• High school diploma (required)
• Bachelor’s degree (preferred)
• At least 1-3 years of relevant and aligned experience (required)
• A full understanding and Commitment to an Exceptional Student Experience (more about that HERE) (required)
• Track record of providing outstanding customer service (required)
• Flexibility
• Ability to manage data and communication through various Google and Outlook platform

• Outstanding organizational skills and high attention to detail; outstanding written and oral communication skills
• Ability to manage the ambiguity and multiple priorities inherent in an entrepreneurial environment
• Proactive problem solver who demonstrates initiative and teamwork
• Strong work ethic coupled with an enthusiastic and passionate approach to one’s work

• Multi-faceted, multi-skilled, resourceful and willing to do whatever it takes to help the school reach a level of academic excellence
• High level of detail orientation and sound excellent organizational skills
• Strong communication, feedback and facilitation skills
• Strong analytical and problem-solving skills
• Articulate, professional demeanor with strong self-confidence and initiative
• Entrepreneurial mindset, with the creativity and versatility to work productively in a fast-paced environment
• Demonstrated ability to work in a fast-paced, high-energy environment with a proven ability to meet and complete multiple deadlines and tasks with meticulous attention to detail
• Strong interpersonal skills, with the ability to develop productive working relationships with stakeholders across functional and organizational lines
• Passionate commitment to KIPP Colorado mission and to high standards of excellence

Employee retention and satisfaction is imperative for KIPP Colorado. We seek to provide competitive compensation and benefits including the following:

• Competitive Market Salary: Starting salary for this role begins at $61,200 and is commensurate with experience
  • Please submit a comprehensive resume to assure all your experience is accounted for! Tip: We don't care if your resume is more than one page, we are eager to see and compensate you for all of your experience and accomplishments
• Excellent Healthcare Plan: 100% of employee-only monthly premium paid by KIPP Colorado and options for family enrollment and coverage, through United Healthcare
• Time Off !!!: More than 6 weeks of annual vacation and Paid Time Off (PTO)
  • Based on hire date, employees are eligible for up to 8 days of Paid Time Off (PTO)
  • All employees receive summer break through an organization-wide closure, based on work location and position
  • Access to parental and medical leave: includes 6 weeks paid and 6 weeks unpaid for a total of 12 weeks (after your first year)
• Career Trajectory: Access to opportunity to move up, across schools, and grow your career during weekly coaching sessions to refine your craft
• Mental Health Care: Immediate and ongoing access to mental health support through our Employee Assistance Program
• Technology & Access: Equipment provided: laptop & phone

• Retirement Planning: Participation in the Colorado PERA retirement program, including a PERA 401k option
• Move to Join Us: Relocation reimbursement (when applicable)
• Additional Pay: Most schools offer various stipend opportunities
• Other Insurance Options:
  • Wellness reimbursement
  • Voluntary employee, spousal, and child life insurance
  • Voluntary long term disability insurance
  • Voluntary short term disability insurance
  • Optional Basic Life and AD&D Insurance
• Additional Information: For more information, you can view our benefits FAQ here

KIPP Colorado Schools is dedicated to equal employment opportunities and fair labor practices. KIPP Colorado Schools, KIPP Denver Collegiate High School, KIPP Northeast Denver Middle School, KIPP Northeast Elementary, KIPP Northeast Denver Leadership Academy, KIPP Sunshine Peak Academy and KIPP Sunshine Peak Elementary provide equal employment opportunities to all individuals based on job-related qualifications, and the ability to perform a job without regard to race, color, gender, gender identity, gender expression, religious creed, marital status, age, national origin, ancestry, genetic information, legally protected medical condition, veteran status, sexual orientation, or on any other basis made unlawful by federal, state or local laws. It is our policy to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds

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