K - 8: Director of School Operation - Boston, MA (2025-2026)

Job Description

KEY RESPONSIBILITIES

Leadership and Management

Manages the School Operations Leadership & Operations Team

Develops the school-wide operation's vision that supports and operationalizes the academic and cultural vision of the school in partnership with the School Leader and the regional leadership teams

Plays a leadership role in the school’s strategic and annual planning and budgeting processes

Hires, manages, coaches, and develops school operations team members and holds them accountable to goals and outcomes

Finance & Purchasing

Works closely with the School Leader to develop the school’s annual budget

Actively manages the school budget throughout the year by participating in monthly budget meetings with the regional Finance team to review budget variances, actively monitoring school spending, and proactively seeking opportunities to ensure spending is always aligned to the school’s academic priorities

Manages the school purchasing process by establishing clear systems for staff to request items, placing orders with vendors, tracking delivery, and coding and submitting purchases orders, invoices, and reimbursement requests

Manages the school payment process for activity fees, testing, and other miscellaneous payments

Approves school purchases under a specific financial threshold

Serves as the first school-based point of contact regarding finance and works with the regional Finance team to ensure financial compliance and reporting

Facilities & Maintenance

Works with the Facilities Manager to ensure facility issues are properly handled, including maintenance, managing staff / vendors, and campus safety

Manages all aesthetics and staff room supplies throughout the facility

Ensures that the main office is neat, organized, welcoming and has all important family-facing materials

Food Service, Transportation, and Special Events

Serves as the eyes and ears of the school to ensure that all school operations run seamlessly each and every day, proactively problem solving and developing systems where needed

Oversees all aspects of food service, including quality, managing staff / vendors, meal tracking, and compliance

Manages the logistics of meal delivery (breakfast, lunch, snacks) including staff duty schedules and cafeteria schedules and routines

Oversees all aspects of transportation including vendor management, arrival and dismissal procedures, and setting and managing staff duty schedules

Owns logistics of communications and external relations through family letters, weekly staff notes, surveys, and visitors

Owns all logistics (e.g. transportation, lodging, meals, staffing plan, etc.) of all off-site field trips and all on-site special events (Report Card Nights, Performances, Graduation, staff celebrations, etc.)

Serves as the point person for hosting visitors on school tours

Technology & Equipment

Ensures that students and staff have access to needed technology and works with regional Tech Team to plan technology-related enhancements

Leads the school opening / startup process each year to ensure that doors are ready to open by ordering furniture, equipment, instructional supplies, and ensuring that student services (e.g. food service, transportation) are ready to go

Manages the school’s supply and asset inventory (e.g. computers, textbooks)

Student Information, Testing, and Educator Operations Support

Manages systems for and maintains accurate student data and information in compliance with federal, state, regional and school expectations

Manages the coverage of classes / duties for staff that miss work and manages the process by which teachers seek coverage for absences

Works with the School Leadership Team to manage the logistical elements of all major student assessments (i.e. ACT, MCAS, etc.)

Manages logistics of report cards / progress reports / transcripts

Develops, prepares, and schedules courses for teachers and students each year

Builds relationships with both educators, students, and families

Student Recruitment & Enrollment

Develops and manages student recruitment strategy to ensure that the school begins the academic year with full classes

Maintains enrollment at or above pre-determined enrollment numbers throughout the year

Ensures that family info sessions, school tours, and the lottery and enrollment process are tightly planned and executed

Risk Management, Compliance, and Human Resources Administration

Ensure that the school is prepared for emergencies by conducting all drills and training staff on emergency plans

Partners with regional Human Resources / Talent on the new hire process (e.g. interviews, new hire offer letters, onboarding)

Partners with regional Human Resources / Talent to ensure that school staff have complete, current, and accurate employee files and certifications; all personnel interacting with students have background checks on file; and schools comply with all areas of legal compliance (e.g. Human Resources, FERPA, etc.)

Collects all items from terminating employees and partners with the regional human resources team on any action items surrounding the exit logistics

Tracks time off data from school based staff and assess leave trends

Communicates leave needs and critical dates to the Human Resources team and assists in the facilitation of employee leaves

General Requirements and Responsibilities

Embody KIPP MA’s Code of Conduct by acting with integrity, leading with humanity, centering self-awareness and critical consciousness, taking personal responsibility, and engaging productively

Participate and engage in regional professional development and community events as required

KIPP MA staff are supported in their demanding work by experienced and dedicated leadership and staff who have themselves proven successful in education. DSOs are supported by the Managing Director of School Operations in order to provide that consistent foundation for educators and leaders within our schools.

In addition to the responsibilities listed above, there will occasionally be other duties as assigned that staff will engage in to help promote a positive and safe learning environment and culture.

Qualifications

QUALIFICATIONS

Love and have an unwavering belief in the high potential of all students

Commitment to anti-racism and equity

Prior leadership and management experience

Successful team leadership and strong record of results

Experience working with underserved communities, families, and / or students

Excellent organizational and communication skills

Friendly and able to work well with others in a fast-paced environment

Ability to multitask and work within an ambiguous, fast-moving environment while driving toward clarity and solutions

Extreme flexibility with a strong work ethic and an entrepreneurial spirit to accommodate high levels of responsibility and multiple priorities

Computer and financial literacy, including Microsoft Word, Excel, and Google platforms

Bachelor’s degree required

Pass Criminal Background Checks

KIPP MA is an Equal Opportunity Employer. We believe in the importance of being a diverse, equitable, and inclusive organization that enables all of our students and staff to thrive. We are committed to building an exceptional team that reflects the diverse backgrounds and experiences of our students. We also strive to ensure an inclusive community by creating a space for meaningful dialogue about issues of race and identity for our staff and students. We hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability.

Additional Information

What We Offer

The minimum base salary for this exempt position is $85,000 to $100,000 (per 1.0 FTE / 45 hours per week) with a $1,000 signing bonus—and an annual $2,000 retention bonus in subsequent years, as well as other bonuses, when eligible. For more about what we offer, how to apply and more about KIPP MA, please visit this link HERE.

Salary : $85,000 - $100,000