What are the responsibilities and job description for the Operations Coordinator position at KIPP Public Schools Northern California?
About KIPP Bay Area Public Schools
Position Overview
The Operations Coordinator is responsible for managing the front office of the school and supporting the staff in creating a joyful learning environment. S/he will serve as the first point of contact for any students, families, staff, or visitors in the office. S/he will assist in the implementation and maintenance of clear operational systems that allow the instructional team to focus on teaching and learning. This position is an excellent opportunity for a highly driven self-starter to support a high-performing middle school. The Operations Coordinator reports to the Operations Manager. This is a part-time, non-exempt position.
Duties and Responsibilities
Front Office and Daily Operations
- Welcome and direct visitors according to the school’s sign-in procedure
- Address all office communications, including incoming calls, faxes, files, mail, and deliveries
- Maintain complete and accurate student records in cumulative folders and in PowerSchool
- Place orders for office supplies, student store items, textbooks, and other materials
- Store and administer medication to students as prescribed by the doctor or physician
- Attend first aid training and perform first aid as needed
Student Attendance
- Distribute tardy slips as needed to students at the beginning of the school day
- Make morning calls home to students who are absent, and if needed, coordinate absent students’ homework drop-off and pick-up
- Coordinate daily attendance taking, check records and turn in weekly attendance sheets to Operations Manager for review
- Coordinate parent requests for a student early dismissal according to the school’s dismissal process
Lunch Service
- Receive daily food delivery from the lunch service provider and ensure all food items are in compliance with proper temperatures and packaging
- Prepare kitchen and foodservice line for lunch
- Oversee lunch service and ensure students are taking correct servings
- Track and log students receiving food in MealTime and/or hard copy logs
- Report daily lunch counts and order lunches weekly with the food vendor
Communications
- Help prepare weekly bulletins in English and Spanish to distribute to team & family
- Assist in the preparation of all parent communications, including letters and report cards
Miscellaneous support
- Manage the student store and assist with any school fundraisers
- Help plan and host on-campus and off-campus school events, including student field trips
- Assist team as needed to build a safe, joyful learning environment
- Assist in student recruitment activities, preparing for the enrollment lottery, and coordinating orientation meetings and placement testing for new students
Skills and Qualifications
- High school diploma required
- Spanish fluency preferred
- Demonstrated proficiency with Google Apps
- Experience working in a school or non-profit preferred
- Ability to self-direct, prioritize and multi-task among competing goals
- Demonstrated ability to work well with others and build relationships across teams
- Excellent written and verbal communication skills with keen attention to detail
- Unquestioned integrity and commitment to KIPP Bay Area Public Schools’ mission and values
Salary & Benefits
We benchmark annually against comparably-sized non-profit organizations in the regions where we operate, to offer competitive salaries. The hourly rate for this position is between $20.92 to $24.84
To Apply
Please submit a letter of interest and resume through KIPP Careers by clicking APPLY at the top of this page.
Salary : $21 - $25
