Finance & Contract Management Specialist

Job Description

Job Description

Company Description

Finance & Contract Management Specialist

Position Overview

The Finance and Contract Management Analyst  will be responsible for the development and maintenance of an integrated system of financial services including accounting, budgeting, contract management, and policy development. This role will also support the review, analysis, evaluation of contract and vendor management programs.The position is supervised by the Director of Finance and reports to the VP of Finance.

Who we are :

KIPP St. Louis is a part of a national network of free, open-enrollment, public charter schools offering a choice to families and children in St. Louis city. As the largest charter school system in the city, we are driven and committed to our mission, vision, and equity statement.

Mission : Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.

Vision : Every child grows up free to create the future they want for themselves and their communities.

Equity Statement : KIPP St. Louis is committed to becoming an anti-racist and anti-sexist organization by confronting inequities, barriers, and oppressive policies and systems.

KIPP St. Louis currently educates over 2,600 students and at full growth, we will educate nearly 3,600 students and hundreds of alumni. Today, our St. Louis network consists of two middle schools, three elementary schools, and a high school.

Job Description

Position type : Full time, 12 month exempt

We invite you to serve in the following capacities :

Finance Management

Develop and deliver operational training on procurement, fundraising, purchase cards, requisitions, and travel logistics.

Collaborate with the Finance Department to create training on budget management, travel, cash handling, and finance-related policies.

Support schools in managing school-level budgets and ensure compliance with financial policies.

Collect and analyze financial data to generate reports and maintain accurate records.

Review funding documents for accuracy and recommend cost-saving measures.

Analyze financial, procurement, and material data against standards and requirements.

Plan and track tasks, milestones, and costs to ensure efficient program / project lifecycle management.

Assist with financial transactions and resolve unusual financial issues.

Research, identify, and coordinate corrective actions for financial discrepancies.

Partner within the department  to manage fixed assets effectively.

Vendor and Procurement Management

Reconcile purchasing programs, including Purchasing Cards, Amazon, and Staples Commercial Accounts.

Advise staff on policies and procedures for procurement tools and oversee compliance.

Develop and deliver training materials for onboarding and refresher training for staff.

Collaborate with Operations to establish technical criteria for vendor evaluation related to goods and services.

Acquisitions & Contract Management

Guide school and regional staff on purchasing procedures to ensure compliance.

Audit purchase orders and workflows to maintain policy adherence.

Educate staff on how effective use of purchase orders supports budget management.

Oversee simplified purchasing procedures and ensure effective execution.

Prepare and manage solicitations, Requests for Proposals (RFQs), awards, and contracts.

Lead special projects as assigned.

This job posting / description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Qualifications

What you bring to the table :

Bachelor’s degree in accounting, finance, business administration; Master’s Preferred

Three years work experience in education with operations / finance background

At least 3 years of financial and contract management experience

Strong project management experience; strong organizational skills and attention to detail

Strong communication and relationship-building skills

Excellent organizational, planning and implementation skills. Always think multiple steps ahead. Forward thinking is a highly desired attribute.

Strong working knowledge of Microsoft Excel, Word, and Google Apps

Ability to establish relationships and communicate effectively with multiple stakeholders

Preferred skills and qualifications include :

Preparation of training materials

Ability to effectively communicate policy and procedures

Understanding of school level budget management

Reconciliation of credit cards, billing statements, etc.

Learn and internalize organizational workflow for improved productivity

Ability to learn and develop internal controls systems

Familiarity with work order system such as Operations Hero is a plus

Additional Information

What we bring to the table : Starting at $62,500; Pay is negotiable

We are a fast paced, energetic team and family with passionate people who are leading a movement and to cultivate their best working environment we provide the following :

0 deductible healthcare plan option, including medical, vision and dental.

Employer Paid Short Term Disability

50,000 life insurance policy at no cost to the employee

Retirement plan through PSRSSL with a 13% match and an optional 403b as a supplement to our pension program

Public Service student loan forgiveness program qualified employer

Longevity Bonuses : 2, 5, and 10 year financial rewards

Available time off :

Paid leave for illness, personal days, bereavement, jury duty, and military-related leave

Paid parental leave for new families

Granted holidays, as well as a one-week Thanksgiving break, a two-week winter break, a week-long spring break

Wellness days and Fabulous Fridays (leave at 2 : 30 on designated Fridays)

Role-specific professional  development opportunities :

Weekly coaching sessions

Professional development

Five in-person PD days during the year for all KIPP St. Louis teachers

If you are interested in working at KIPP St. Louis, please visit our website to find out how to apply!

www.kippstl.org / apply

Check out our KIPP St. Louis video to learn more about KIPP St. Louis Public Schools!

KIPP St. Louis is committed to creating a diverse, equitable and inclusive environment for all our students, families, teachers, staff and community members. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

Salary : $62,500