Temp Office Coordinator- Greater Boston

Temp Office Coordinator KIPP Academy Lynn Charter School

KIPP Academy Lynn Charter School is looking for an Office Coordinator (OC) who will be responsible for assisting the operations team in the daytoday operations of the school. The OC will have a significant role in ensuring efficient office operations while providing exemplary customer service. In addition to maintaining the schools administrative systems and routines the OC functions as a contact person for the schools community including students teachers families trustees donors and visitors. They will help maintain the school culture centered on our regions core values and help amplify our childrens potential by creating a school experience that affirms values and challenges students each day. We seek to create a professional and authentic environment of joy excellence care and community where educators can make longterm transformative outcomes for students.

This role requires consistent and reliable demonstration of the following essential job functions and key responsibilities :

KEY RESPONSIBILITIES

Daily Operations

Oversee the schools main office duties (incoming calls faxes copy machines files mail and deliveries etc.).

Provides excellent customer service to all families and community members entering the building.

Coordinate parent requests for student early dismissal and transportation changes to ensure that the proper dismissal process is followed.

Welcome and direct visitors as needed and assure the proper checkin process is followed.

Deliver and respond to parent messages within 24 hours and check voicemails daily.

Maintain and audit accurate attendance records and input tardies / excused absences daily.

Student Information Management

Maintain the completeness and accuracy of all student records.

Maintain and update student data and information via the Student Information System.

Support the Director of School Operations School Operations Manager and School Leader with any additional student reporting or paperwork.

Serve as the Student Information System coordinator and point person for support.

Process student enrollment and registration; communicate with the Director of School Operations regarding student withdrawals.

Expedite all inbound and outbound record transfers and requests.

Parent and Stakeholder Communication

Maintain communication systems with families acting as parent / community liaison (phone email inperson).

Assist staff in the preparation of any parent newsletters and notices.

Maintain all school postings and newsletters on site.

Deliver mass phone email and / or text messages to families as needed.

Assist Operations team with translations as needed.

Recruitment & Enrollment

Manage all incoming applications and enrollment paperwork.

Support with student recruitment efforts.

Assist in lottery preparation as needed.

Assist with New Student / Parent Orientation (scheduling enrollment packets leading small groups).

Create and manage files for all new incoming students.

Office Maintenance

Ensure office materials are organized stored neatly and remain accessible to students / staff / parents as needed.

Ensure that the overall office is clean and creates a warm and welcoming environment.

Student Health

Assist the school nurse in ensuring 100% of students return all applicable health paperwork.

Assist the school nurse in family followup as needed.

Regional Responsibilities

Embody KIPP MAs Code of Conduct by acting with integrity leading with humanity centering selfawareness and critical consciousness taking personal responsibility and engaging productively

Participate and engage in regional professional development and community events as required

Demonstrated ability to collect and interpret data evaluate reason define problems establish facts draw valid conclusions and make reasonable judgments and decisions in a timely manner in accordance with the needs of the school

Selfawareness flexibility and emotional intelligence to navigate a setting with students families and visitors who may express diverse needs

The consistent use of interpersonal and selfmanagement skills to effectively support behavioral and emotional needs of students and guests to ensure a safe and inclusive environment as well as build relationships and manage conflict with students staff and caregivers

Effective communication skills to perform assigned duties and to meaningfully exchange information with students staff families and others in person through written communication in front of groups and on virtual platforms

Physical mobility to move self in various positions in order to execute duties effectively which may include kneeling walking pushing / pulling squatting twisting turning bending stooping and reaching overhead

Physical strength sufficient to periodically lift and / or carry 20 pounds of materials or supplies and to physically restrain a student to keep from harming themself and / or others in an emergency situation

Manual dexterity sufficient to perform repetitive hand / wrist / arm motions and to operate a computer and office equipment

KIPP MA staff are supported in their demanding work by experienced and dedicated leadership and staff who have themselves proven successful in their roles. Our leaders maintain consistent schoolwide systems and procedures academic behavioral cultural logistical designed to permit staff to do their best work.

In addition to the responsibilities listed above there will occasionally be other duties as assigned that staff will engage in to help promote a positive and safe learning environment and culture.

PHYSICAL REQUIREMENTS

Include but are not limited to :

Ability to lift up to 25 pounds

Ability to bend twist and perform repetitive hand and arm motions

QUALIFICATIONS

Love and unwavering belief in the high potential of all students

Commitment to antiracism and equity

Commitment to working and engaging as part of a team

2 years of customer service experience preferably in a school setting

Bilingual (Spanish / English) required

Associates degree strongly preferred

Proven track record of exemplary customer service

Excellent organizational skills

Excellent verbal and written skills

Excellent computer skills including Microsoft Office (PowerPoint Excel Outlook) and Google Suite

Experience working with Student Information Systems strongly preferred

A passion for working in a school setting and a passion for the mission of KIPP MA

Dedication to helping children grow and learn

Pass Criminal Background Checks

KIPP MA is an Equal Opportunity Employer. We believe in the importance of being a diverse equitable and inclusive organization that enables all of our students and staff to thrive. We are committed to building an exceptional team that reflects the diverse backgrounds and experiences of our students. We also strive to ensure an inclusive community by creating a space for meaningful dialogue about issues of race and identity for our staff and students. We hire without consideration to race religion creed color national origin age gender sexual orientation marital status veteran status or disability.

Qualifications :

This opportunity is temporary and we are looking to have this person fill the role during March 3rd 2025 through September 12 2025

Additional Information :

What We Offer

The hourly rate for this position would be $30.00 / hour (per 1.0 FTE / 45 hours per week).

Remote Work : Employment Type :

Fulltime

Salary : $30