What are the responsibilities and job description for the Transportation Secretary 1:00pm to 4:30pm position at Kirtland Local School District?
- High school diploma or equivalent.
- Evidence of a clear record as determined by the Bureau of Criminal Identification and Investigation (BCII) and Federal Bureau of Investigation (FBI).
- Evidence of a successful office management experience.
- Proficient in office procedures, protocol, and the use of office equipment.
- Ability to type 60 words per minute.
- Ability to achieve proficiency using transportation software.
- Proficient in the use of computer and word processing software.
- Proficient in bookkeeping procedures and the compilation of statistical data.
- Responsible for typing correspondence, reports, and other documents necessary for the transportation director to fulfill his or her duties. Arrange appointments for the transportation director, as directed. Provide secretarial support for the mechanics.
- Acknowledge visitors and determine the reason for the visit. Receive questions and requests and attend to such matters promptly, accurately, and tactfully. Respond to parent inquiries regarding late buses.
- Provide administrative support to facilitate transportation services (e.g., schedule trips, log calls, update medical forms, notify substitutes, arrange drug screening tests, prepare materials, advise drivers of calendar changes and school closing, etc.). Prepare and maintain insurance reports and files.
- Responsible for incoming, outgoing, and interoffice mail, notices, memoranda, directives, etc.
- Prepare and type; requisitions, purchase orders, and invoices, as required.
- Responsible for the maintenance and confidentiality of department personnel files (e.g., applications, references, evaluations, emergency forms, etc.).
- Prepare departmental time sheets. Record employee use of personal leave and vacation time. Track substitute hours.
- Process bus misconduct reports. Notify personnel involved with student conduct issues. Ensure the confidentiality of privileged information.
- Prepare trip reports, field trips, etc.
- Operate all office equipment. Monitor and schedule equipment maintenance, when necessary. Order and maintain an inventory of necessary office supplies.
- Maintain an up-to-date, accurate student transportation file.
- Monitor and operate intercom and/or two-way radio with tact and procedural correctness.
- Attend all mandatory meetings and training programs. Participate in professional growth activities, when requested.
- Serve as a role model for students. Demonstrate responsibility, citizenship, respect, and courtesy.
- Perform other duties, as directed.
- Ability to lift, carry, or move equipment or supplies weighing up to twenty pounds.
- Ability to move freely throughout the building.
- Ability to handle and manipulate office equipment that may require speed, manual dexterity, clerical accuracy, and repetitive motions.
- Ability to accurately discern detail in written, statistical, and tabular materials.
- Ability to react productively to frequent interruptions and changing conditions.
- Ability to organize and complete tasks efficiently with minimal supervision.
- Ability to acquire new and necessary skills to keep pace with technological advances.
- Ability to maintain a tactful disposition in dealing with administrators, staff, students, parents, and the public.
- Ability to be punctual and maintain a good attendance record.
- Occasional exposure to blood, body fluids, and tissue.
- Occasional interaction with disruptive or unruly children.
- Frequent interaction with agitated or upset parents/public.
- Duties may require extended time using a computer terminal.
- Work under stress to meet schedules and deadlines.
- Work cooperatively with others.
- Considerable paperwork is required.
JobID: 508
Position Type:
Secretarial/Clerical
Secretarial/Clerical
Date Posted:
3/13/2024
3/13/2024
Location:
Kirtland Local School District
Kirtland Local School District
Date Available:
07/28/2025
IMMEDIATE AVAILABILITY07/28/2025
Apply online at: https: https://www.applitrack.com/kirtlandschools/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=508
1 pm to 4:30pm
211 Days during the school year
Rate of Pay: $16.65 to $18.21 Per Hour - Commensurate with experience
Current Bargaining Unit Employees will be paid in accordance with the Collective Bargaining Agreement
Title:
TRANSPORTATION SECRETARY
Reports To:
Kirtland Transportation Director
Job Objective:
Job Objective:
Perform secretarial, receptionist, bookkeeping and office management functions that facilitate the efficient delivery of transportation services. Act as a liaison between the Kirtland Transportation Director and staff, students, parents, and visitors.
Minimum Qualifications:
Minimum Qualifications:
Job Duties, Responsibilities, and Essential Functions:
Physical and Mental Abilities Required:
Working Conditions:
Salary : $17 - $18
